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| When? | Notes |\n| --- | --- | --- | --- | --- |\n| Prepare | Assess and organize physical collection |  |  |  |\n| Prepare | Create project budget and timeline |  |  |  |\n| Prepare | Identify partners and available resources |  |  |  |\n| Prepare | Acquire necessary hardware and software |  |  |  |\n| Select | Identify priority materials for digitization |  |  |  |\n| Select | Assess selected materials to determine copyright status |  |  |  |\n| Select | Contact copyright holders to obtain permission to share materials |  |  |  |\n| Scan | Scan/reformat original materials |  |  |  |\n| Scan | Outsource oversized items or other unusual formats |  |  |  |\n\nRecollection Wisconsin 1  \n\n| Store | Perform quality control checks on digital files |  |  |  |\n| --- | --- | --- | --- | --- |\n| Store | Determine and apply file naming scheme and file organization structure |  |  |  |\n| Store | Move high-resolution digital files to long-term storage locations |  |  |  |\n| Store | Add digital collection to your collections inventory. Document where files are located, who has access to them, etc. |  |  |  |\n| Share | Research items in order to create descriptive metadata |  |  |  |\n| Share | Select a platform for online access and upload metadata and digital files |  |  |  |\n| Share | Promote online collection to users |  |  |  |\n| Maintain | Respond to requests for\u003Cbr>reproductions or more information |  |  |  |\n| Maintain | Spot-check digital files annually to assess file degradation. |  |  |  |\n| Maintain | Track use of collection and user response |  |  |  |\n\nRecollection Wisconsin 2","cbCairF0NNkKXp4S","https://ap.wps.com/l/cbCairF0NNkKXp4S","pdf",87347,"English","# Prepare\n## Assess and organize physical collection\n## Create project budget and timeline\n## Identify partners and available resources\n## Acquire necessary hardware and software\n# Select\n## Identify priority materials for digitization\n## Assess materials for copyright status\n## Contact copyright holders for permission\n# Scan\n## Scan and reformat original materials\n## Outsource oversized or unusual formats\n# Store\n## Quality control checks\n## File naming scheme and organization\n## Move files to long-term storage\n## Add to collections inventory\n# Share\n## Create descriptive metadata\n## Select online access platform and upload\n## Promote online collection\n# Maintain\n## Respond to reproduction and information requests\n## Annual spot-checks for file degradation\n## Track use and user response","[{\"question\":\"What steps are included in the preparation phase?\",\"answer\":\"Preparation includes assessing and organizing the physical collection, creating the project budget and timeline, identifying partners and available resources, and acquiring the necessary hardware and software.\"},{\"question\":\"How does the checklist address copyright for digitized materials?\",\"answer\":\"It instructs teams to assess selected materials to determine copyright status and to contact copyright holders to obtain permission to share materials.\"},{\"question\":\"What ongoing maintenance activities are recommended after files are shared?\",\"answer\":\"Maintenance covers responding to requests for reproductions or more information, performing annual spot-checks to assess file degradation, and tracking collection use and user responses.\"}]","Digital Project Planning Template - Digital Project Checklist | PDF",1789230227]