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The guide explains why digital onboarding is critical in 2025 as remote and mobile expectations rise, and outlines practical steps: start before day one, go mobile-first, centralize onboarding in one portal with single sign-on, automate administrative workflows, personalize the experience by role and location, and strengthen culture and connection via videos, buddies, and events.",{"@graph":14,"@context":73},[15,34,56],{"@type":16,"itemListElement":17},"BreadcrumbList",[18,23,27,31],{"item":19,"name":20,"@type":21,"position":22},"https://docshare.wps.com","Home","ListItem",1,{"item":24,"name":25,"@type":21,"position":26},"https://docshare.wps.com/template/","Template",2,{"item":28,"name":29,"@type":21,"position":30},"https://docshare.wps.com/template/presentations/","Presentations",3,{"item":32,"name":10,"@type":21,"position":33},"https://docshare.wps.com/template/digital-onboarding-best-practices-a-2025-guide-for-hr-teams-that-want-results/242256/",4,{"url":32,"name":10,"@type":35,"image":36,"author":41,"headline":10,"publisher":44,"fileFormat":47,"inLanguage":8,"description":12,"dateModified":48,"datePublished":49,"encodingFormat":47,"isAccessibleForFree":50,"interactionStatistic":51},"DigitalDocument",{"url":37,"@type":38,"width":39,"height":40},"https://docshare.wps.com/thumbnails/digital-onboarding-best-practices-a-2025-guide-for-hr-teams-that-want-results/242256.png","ImageObject",442,249,{"name":42,"@type":43},"Angel","Person",{"url":19,"name":45,"@type":46},"DocShare","Organization","application/pdf","2026-10-11","2026-09-12",true,{"@type":52,"interactionType":53,"userInteractionCount":55},"InteractionCounter",{"@type":54},"ViewAction",9,{"@type":57,"mainEntity":58},"FAQPage",[59,65,69],{"name":60,"@type":61,"acceptedAnswer":62},"What does digital onboarding include for new employees?","Question",{"text":63,"@type":64},"Digital onboarding integrates new hires using online systems and tools, typically covering personal and tax information collection, compliance steps like I-9 and E-Verify, payroll and direct deposit setup, training materials and policies, and introductions to culture and expectations.","Answer",{"name":66,"@type":61,"acceptedAnswer":67},"Why is digital onboarding especially important in 2025?",{"text":68,"@type":64},"Workforce expectations have shifted and paper-based processes can’t keep up. 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employee's first day.They start with digital onboarding.  \nWhether you're managing a remote-first team,high-turnover hourly staff,or a hybridworkforce,digital onboarding isn't justa nice-to-have.It's essential.And when donewell,it drives retention,engagement,andoperational efficiency from day one.  \nLet's explore the best practices that make digital onboarding work,plusanswers to the most common questions HR teams are asking right now.  \n# What Is Digital Onboarding?\n\nDigital onboarding refers to the useof online systems and tools to welcomeand integrate new employees into yourorganization.This typically includes:  \nUnlike traditional onboarding,which ofteninvolves paper forms and in-personsessions,digital onboarding is faster,more consistent,and easier to scale.  \nUnlike traditional onboarding,which often involves paper forms and in-person sessions,digital onboarding is faster,more consistent,and easier to scale.  \n# Why Is Digital OnboardingSo Important In 2025?\n\nThe workforce has changed.Expectationshave shifted.And paper-based processescan't keep up.  \nWhen onboarding is clunky,slow,or inconsistent,you're not just frustratingnew hires.You're putting retention andproductivity at risk from day one.  \n·Collecting personal and taxinformation.  \n·Completing I-9 and E-Verify steps.  \n·Setting up payroll and directdeposit.  \n·Sharing training materials andcompany policies.  \n·Introducing company culture andexpectations.  \nIN 2025  \nOf HR teams now onboard72%at least some employeesremotely.  \nOf employees say theonboarding experience58%directly impacts how longthey stay at a company(SHRM).  \nThe average cost to replace any hourlyemployee can be much higher forsalaried roles.  \n# ①Start Before Day One\n\nThe best onboarding starts before the employee officially clocks in.  \n①  \n2:39m  \n# ▽Pro Tip:\n\nInclude a quick \"Get to Know Us\"videoor branded culture deck.It's a simple wayto reinforce what your company stands for,especially important for remote or hybrid roles.  \n# Best Practices:\n\nSend a welcome emailto them within 24 hoursof offer acceptance.  \nWendy Ortega  \nApplied 1 day ago  \nVideo cover letter  \nIntroduce the manager and teamvia video or Slack.  \nProvide access  \nto your onboarding  \nportal or app early.  \nThis early engagement keeps new hires excited,reduces day-one anxiety,and helps you collect key forms in advance.  \n十  \nMaven recommends  \nSelect your preferred goal  \nShip or prep any equipmentthey'll need.  \nLearning Preferences  \ne What best describes your current roll?What is your Learning style?  \nShare a checklist  \nof documents  \nto complete.  \nAccording to Gallup analytics,one infive employees report that either theirmost recent onboarding was poor,orthat they received no onboarding at all.  \n②Go Mobile-First  \nWhy It Matters:  \n·90%of hourly employees completeonboarding tasks from a phone.  \n● Adoption rates for mobile onboarding toolsare 3x higher than desktop-only systems.  \nIntegrate to several jobboardsContactedWendy OrtegaApplied 1 day ago   Video cover letter2:39m  \nCandidate's distanceSend interview invite  \nIn 2025,mobile onboarding is no longer optional,especially for hourly workers or remote-first teams.  \nMust-Have Mobile Features:  \n·Mobile-friendly I-9 and W-4 forms.  \n·Secure e-signatures.  \n·Push notifications for reminders.  \n·Direct deposit setup.  \n·In-app chat or support.  \nEmployees should be able to complete every onboardingtask from their phone without calling HR for help.  \n③Centralize Everything In One Place  \nOne of the biggest onboarding pain points is chasing down forms,passwords,or emails across multiple systems.  \n# Best Practices:\n\nUse an all-in-one HR platform to consolidate tasks.  \nOffer single sign-on (SSO)or one login for all onboarding tasks.  \nCreate a","cbCaidoM4EovnFO5","https://ap.wps.com/l/cbCaidoM4EovnFO5","pdf",6303307,"English","# What Is Digital Onboarding?\n## Why Is Digital Onboarding So Important In 2025?\n# Best Practices\n## ① Start Before Day One\n## ② Go Mobile-First\n## ③ Centralize Everything In One Place\n## ④ Automate The Admin Work\n## ⑤ Make It Personal (Even Digitally)\n## ⑥ Don't Skip Culture And Connection","[{\"question\":\"What does digital onboarding include for new employees?\",\"answer\":\"Digital onboarding integrates new hires using online systems and tools, typically covering personal and tax information collection, compliance steps like I-9 and E-Verify, payroll and direct deposit setup, training materials and policies, and introductions to culture and expectations.\"},{\"question\":\"Why is digital onboarding especially important in 2025?\",\"answer\":\"Workforce expectations have shifted and paper-based processes can’t keep up. Clunky onboarding threatens retention and productivity, and many HR teams already onboard at least some employees remotely, making digital experiences a key driver of how long employees stay.\"},{\"question\":\"Which best practices help digital onboarding work effectively?\",\"answer\":\"Start before day one, prioritize mobile-first completion, centralize tasks in one portal with single sign-on, automate admin workflows, personalize onboarding paths by role and location, and support culture and connection with videos, buddy/mentor programs, and events.\"}]","Digital Onboarding - Best Practices - A 2025 Guide for HR Teams That Want Results | PDF",1789188435]