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The handbook explains information management concepts in BC government, defines records and information schedules, and outlines the multi-stage lifecycle for developing and amending information schedules. 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Administrative Amendment 10  \n2. Formal Amendment 11  \n3. New ORCS 12  \nStages in the Development Process 14  \nAssess Readiness 18  \nPreparation and Learning Resources 18  \nRequesting a New ORCS or Amendment 19  \nInitiate the Request Process 19  \nSubmit a Formal Request 20  \nPrioritization of ORCS Development Requests 21  \nPrioritization Process 22  \nProject Initiation 23  \nStarting the ORCS Development Process 23  \nWhat is a Kickoff Meeting? 24  \nKickoff Meeting Sample Agenda 25  \nWhat is a Project Charter? 26  \nSections of an ORCS Project Charter 26  \nProject Charter Template 30  \nResearch and Analysis 31  \nWhat is Functional Analysis? 32  \nUnderstanding Program Area Functions and Activities 33  \nWriting an ORCS using Functional Analysis 34  \nORCS Standard 34  \nORCS Structure 35  \nBackground Research 36  \nContext of the Records 36  \nGRS Resources 38  \nFieldwork 40  \nInterviewing Subject Matter Experts (SMEs) 40  \nStandard Questions for SMEs 41  \nDescribing Information Systems 48  \nSample System Overview 50  \nSchedule Drafting 51  \nIntroduction to Drafting Schedules 51  \nORCS at a Glance 52  \nORCS Core Components 53  \nStyle Guide 54  \nSection Instructions 58  \nORCS Primaries 58  \nPrimary Components 69  \nPrimary Examples 74  \nORCS Secondaries 78  \nSecondary Components 82  \nSecondary Examples 93  \nSystem Overviews 95  \nExecutive Summary 103  \nORCS Amendments 109  \nOverview 109  \nAdministrative Amendments 112  \nFormal Amendments 113  \nReplacing an ORCS in its Entirety 115  \nSummary of Changes 117  \nRecords Appraisal 123  \nAbout Archival Appraisal 123  \nThe ORCS Appraisal Process 124  \nStandard Archival Appraisal Questions 124  \nPurpose of the Questions 124  \n2  \nGovernment Records Service, Province of British Columbia  \nLast revised: February 28, 2022 11:17 AM  \nIntroduction & Overview  \nAssess  \nReadiness  \nProject  \nInitiation  \nResearch and Analysis  \nSchedule  \nDrafting  \nRecords Finalizing Approval Implementation Appendices and  \nAppraisal Schedule Process and Review Resources  \nHow To Use These Questions 125  \nSample Appraisal Questions 126  \nFinalizing Schedule 130  \nArrangement 130  \nBuild PDF binder for reviews 132  \nConvert to PDF and Re-name the Files 132  \nAdd Bookmarks to PDF 133  \nApproval Process 136  \nORCS Review Process 137  \nImplementation Planning 138  \nPublic Consultation and IMAC Submission 140  \nPreparing the IMAC Presentation 141  \nIMAC Meeting and Presentation 141  \nChief Records Officer Approval and Endorsements 142  \nPublication 142  \nNotify GRS to Update Tracking Information 142  \nPrepare Publication Version of the ORCS 143  \nFiling Publication Version of the ORCS 144  \nPublishing ORCS to the ORCS e-Library 144  \nImplementation and Review 146  \nPre-Implementation Phase 146  \nKnowledge Transfer Meeting 147  \nProject Close-Out 148  \nImplementing the Approved Schedule 149  \nAppendices and Resources 150  \nAcronyms and Abbreviations 150  \nLinked Documents 152  \nWeb Resources 153  \nFAQs (for future expansion) 154  \n3  \nGovernment Recor","cbCaihLLe1NOaXt7","https://ap.wps.com/l/cbCaihLLe1NOaXt7","pdf",5547553,154,"English","# Introduction & Overview\n## Introduction to the Developer’s Handbook\n## Information Management in BC Government\n## What is government information?\n## What is a record?\n## What are information schedules?\n## The Information Schedule Development Lifecycle\n## Developing and Amending Information Schedules\n## Stages in the Development Process\n## Assess Readiness\n## Preparation and Learning Resources\n## Requesting a New ORCS or Amendment\n## Project Initiation\n## Research and Analysis\n## Schedule Drafting\n## Records Appraisal\n## Finalizing Schedule\n## Approval Process\n## Implementation and Review\n## Appendices and Resources","[{\"question\":\"What does the Developer’s Handbook cover for ORCS development in BC government?\",\"answer\":\"It guides staff through developing and amending operational records classification and scheduling systems, including the lifecycle stages, required analyses, drafting, appraisal, approval, implementation planning, and publication steps.\"},{\"question\":\"How does the handbook define an ORCS and what is it used for?\",\"answer\":\"An ORCS is an integrated records classification and scheduling system aligned to government-wide standards. It supports classification, filing, retrieval, disposition, and can help identify vital records and related FOI/privacy designations.\"},{\"question\":\"Who collaborates to develop and amend information schedules?\",\"answer\":\"The process involves ministry staff working with Government Records Officers (GRO) and Government Records Service (GRS) archivists, supported by guidance, templates, and checklists for each stage.\"}]","Developer’s Handbook for Operational Records Classification Systems (ORCS) - alpha release - Introduction & Overview | PDF",1789170165,54]