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Outlines actions to commence communication with new hires and stakeholders, coordinate first-day information, order and set up technology through local IT support, and connect via pre-scheduled 1:1 and peer meetings. Covers culture onboarding by granting system access, scheduling training tools, and committing to recurring expectations and meeting logistics to ensure a smooth, informed start.",{"@graph":63,"@context":118},[64,80,101],{"@type":65,"itemListElement":66},"BreadcrumbList",[67,71,74,77],{"item":68,"name":69,"@type":70,"position":9},"https://docshare.wps.com","Home","ListItem",{"item":72,"name":10,"@type":70,"position":73},"https://docshare.wps.com/template/",2,{"item":75,"name":41,"@type":70,"position":76},"https://docshare.wps.com/template/letters/",3,{"item":78,"name":59,"@type":70,"position":79},"https://docshare.wps.com/template/departmental-onboarding-before-the-first-day-preboarding-plan/376832/",4,{"url":78,"name":59,"@type":81,"image":82,"author":87,"headline":59,"publisher":90,"fileFormat":93,"inLanguage":57,"description":61,"dateModified":94,"datePublished":95,"encodingFormat":93,"isAccessibleForFree":96,"interactionStatistic":97},"DigitalDocument",{"url":83,"@type":84,"width":85,"height":86},"https://docshare.wps.com/thumbnails/departmental-onboarding-before-the-first-day-preboarding-plan/376832.png","ImageObject",442,249,{"name":88,"@type":89},"hdkawk","Person",{"url":68,"name":91,"@type":92},"DocShare","Organization","application/pdf","2026-10-14","2026-09-24",true,{"@type":98,"interactionType":99,"userInteractionCount":79},"InteractionCounter",{"@type":100},"ViewAction",{"@type":102,"mainEntity":103},"FAQPage",[104,110,114],{"name":105,"@type":106,"acceptedAnswer":107},"What is preboarding and why does it matter?","Question",{"text":108,"@type":109},"Preboarding is the period between accepting a job offer and the first day of employment. Connecting during this time helps the new hire feel informed and engaged before starting.","Answer",{"name":111,"@type":106,"acceptedAnswer":112},"What steps should be taken to set up technology before the first day?",{"text":113,"@type":109},"Order required technology and arrange setup time with the local IT representative. If there is no assigned representative, email askit@udel.edu for coordination.",{"name":115,"@type":106,"acceptedAnswer":116},"How should 1:1 meetings be scheduled and managed during the onboarding period?",{"text":117,"@type":109},"Pre-schedule 1:1 meetings throughout the first month and create recurring calendar invitations. Establish expectations by confirming topics, how meetings will be documented, whether the employee should prepare, and ensuring enough time for updates.","https://schema.org",{"og:url":78,"og:type":120,"og:title":59,"og:site_name":91,"og:description":61},"article",{"robots":122,"canonical":78},"index,follow",{"doc_id":124,"site_id":56},376832,1791201341,{"code":4,"msg":5,"data":127},{"doc_id":124,"user_id":128,"nickname":88,"user_avatar":129,"doc_module":9,"category_id":40,"category_name":41,"doc_title":59,"doc_description":61,"doc_content":130,"file_id":131,"file_url":132,"file_type":133,"file_size":134,"view_count":79,"is_deleted":4,"is_public":9,"is_downloadable":9,"audit_status":9,"page_count":9,"language":135,"language_code":57,"site_id":56,"html_lang":57,"table_of_contents":136,"faqs":137,"seo_title":138,"seo_description":61,"update_tm":139,"read_time":4},3985747859855,"https://ap-avatar.wpscdn.com/davatar_276721f389ce27ea32af1340a28f341c","DEPARTMENTAL ONBOARDING  \nBEFORE THE FIRST DAY  \nPreboarding is the time period between when a candidate accepts their job offer and their first day of employment. Connecting with your new hire during this time can help jumpstart your relationship and allow the employee to feel informed and engaged before starting work.  \nCOMMENCE  \n⃣ Email new hire announcement to position stakeholders.  \n⃣ Email employee information regarding their first day  \nOrder technology and arrange for set up.  \n⃣ Contact your local IT representative to book a time to set up equipment. If you do not have an assigned representative, email [askit@udel.edu](askit@udel.edu) for coordination.  \nCONNECT  \nPre-schedule 1:1 meetings throughout the employee’s first month of employment for the employee to meet with colleagues.  \n⃣ Schedule meetings with unit leaders for formal introductions and the opportunity to explain the function of their unit and how the employee interacts with them.  \n⃣ Schedule meetings with the employee’s direct peer group for informal introductions/get-to-know-you conversations.  \n⃣ Use a meeting calendar template to track scheduled meetings and provide them to an employee on their first day.  \n⃣ Ensure that New Employee Orientation, which takes place the second Wednesday of each month on Zoom, is on the schedule to avoid conflicts.  \n⃣ Consider that your employee’s onboarding appointment may be on their first day of employment. Confirm these details with HR as you work to finalize the schedule.  \nCULTURE  \nSet up system access and schedule training.  \n⃣ Examples: Concur, Procurement, WebEx, UDSIS, Tableau, Slack, Teams, scheduling  \nconference rooms, etc.  \nCOMMIT  \nPre-schedule 1:1 meetings with your new employee.  \n⃣ Set up a recurring calendar invitation to formalize the meetings.  \n⃣ Establish expectations for your meetings. Consider the following:  \n⃣ What topics will be covered?  \n⃣ How/should these meetings be memorialized?  \n⃣ Does the employee need to prepare anything ahead of time?  \n⃣ Is your meeting long enough to allow ample time for both parties to provide updates?","cbCaimFsWCchdvef","https://ap.wps.com/l/cbCaimFsWCchdvef","pdf",56247,"English","# Preboarding overview\n# Commence\n# Connect\n# Culture\n# Commit","[{\"question\":\"What is preboarding and why does it matter?\",\"answer\":\"Preboarding is the period between accepting a job offer and the first day of employment. Connecting during this time helps the new hire feel informed and engaged before starting.\"},{\"question\":\"What steps should be taken to set up technology before the first day?\",\"answer\":\"Order required technology and arrange setup time with the local IT representative. If there is no assigned representative, email askit@udel.edu for coordination.\"},{\"question\":\"How should 1:1 meetings be scheduled and managed during the onboarding period?\",\"answer\":\"Pre-schedule 1:1 meetings throughout the first month and create recurring calendar invitations. Establish expectations by confirming topics, how meetings will be documented, whether the employee should prepare, and ensuring enough time for updates.\"}]","DEPARTMENTAL ONBOARDING - BEFORE THE FIRST DAY - Preboarding Plan | PDF",1790221543]