[{"data":1,"prerenderedAt":-1},["ShallowReactive",2],{"detail-sidebar-cat-1-en-105":3,"doc-seo-246928-105":53,"doc-detail-246928-en":127},{"code":4,"msg":5,"data":6},0,"success",[7,14,19,24,29,34,39,44,49],{"id":8,"doc_module":9,"doc_module_name":10,"category_name":11,"show_sort_weight":12,"slug":13},11,1,"Template","Presentations",90,"presentations",{"id":15,"doc_module":9,"doc_module_name":10,"category_name":16,"show_sort_weight":17,"slug":18},12,"Resumes",80,"resumes",{"id":20,"doc_module":9,"doc_module_name":10,"category_name":21,"show_sort_weight":22,"slug":23},14,"Invoices",70,"invoices",{"id":25,"doc_module":9,"doc_module_name":10,"category_name":26,"show_sort_weight":27,"slug":28},15,"Posters",60,"posters",{"id":30,"doc_module":9,"doc_module_name":10,"category_name":31,"show_sort_weight":32,"slug":33},16,"Social Media",50,"social-media",{"id":35,"doc_module":9,"doc_module_name":10,"category_name":36,"show_sort_weight":37,"slug":38},17,"Forms",40,"forms",{"id":40,"doc_module":9,"doc_module_name":10,"category_name":41,"show_sort_weight":42,"slug":43},18,"Letters",30,"letters",{"id":45,"doc_module":9,"doc_module_name":10,"category_name":46,"show_sort_weight":47,"slug":48},21,"Paper Templates",5,"papers-templates",{"id":50,"doc_module":9,"doc_module_name":10,"category_name":51,"show_sort_weight":4,"slug":52},158,"General","general-158",{"code":4,"msg":54,"data":55},"ok",{"site_id":56,"language":57,"slug":58,"title":59,"keywords":60,"description":61,"schema_data":62,"social_meta":120,"head_meta":122,"extra_data":124,"updated_unix":126},105,"en","department-procurement-process","Department Procurement Process","","Flowchart guidance for departments on using UMB Foundation (UMBF) funds and the Central Administration Support Services (CASS) procurement support workflow. Covers when a signature contract is required, whether Procurement must issue or sign, and how departments proceed with PCard purchases or supplier contract review. Includes decision points for cooperative contracts, sole source and competitive methods, plus estimated turnaround time ranges from fully approved requisition to PO issuance.",{"@graph":63,"@context":119},[64,80,102],{"@type":65,"itemListElement":66},"BreadcrumbList",[67,71,74,77],{"item":68,"name":69,"@type":70,"position":9},"https://docshare.wps.com","Home","ListItem",{"item":72,"name":10,"@type":70,"position":73},"https://docshare.wps.com/template/",2,{"item":75,"name":51,"@type":70,"position":76},"https://docshare.wps.com/template/general/",3,{"item":78,"name":59,"@type":70,"position":79},"https://docshare.wps.com/template/department-procurement-process/246928/",4,{"url":78,"name":59,"@type":81,"image":82,"author":87,"headline":59,"publisher":90,"fileFormat":93,"inLanguage":57,"description":61,"dateModified":94,"datePublished":95,"encodingFormat":93,"isAccessibleForFree":96,"interactionStatistic":97},"DigitalDocument",{"url":83,"@type":84,"width":85,"height":86},"https://docshare.wps.com/thumbnails/department-procurement-process/246928.png","ImageObject",442,249,{"name":88,"@type":89},"Emma Mercer","Person",{"url":68,"name":91,"@type":92},"DocShare","Organization","application/pdf","2026-09-24","2026-09-12",true,{"@type":98,"interactionType":99,"userInteractionCount":101},"InteractionCounter",{"@type":100},"ViewAction",7,{"@type":103,"mainEntity":104},"FAQPage",[105,111,115],{"name":106,"@type":107,"acceptedAnswer":108},"When must a department coordinate with UMBF for purchases using UMBF funds?","Question",{"text":109,"@type":110},"If a contract requiring signature exists, the department coordinates with UMBF to process the transaction. The request should be supported through the Financial Support Group or CASS for submission assistance.","Answer",{"name":112,"@type":107,"acceptedAnswer":113},"How does the process work when the department uses a PCard (Visa Credit Card)?",{"text":114,"@type":110},"If the supplier accepts PCard, the department makes the PCard purchase. When a supplier requires a signed contract, procurement review and approval steps are triggered, following guidance in the PCard User's Guide.",{"name":116,"@type":107,"acceptedAnswer":117},"What determines which procurement method is used for department purchases?",{"text":118,"@type":110},"The workflow evaluates whether competition is available or practicable, whether a cooperative contract can be used, whether purchase exceeds $200K, and whether precise specifications enable award by lowest price. It routes to competitive simplified procurement, competitive sealed bidding, or sole source based on those decisions.","https://schema.org",{"og:url":78,"og:type":121,"og:title":59,"og:site_name":91,"og:description":61},"article",{"robots":123,"canonical":78},"index,follow",{"doc_id":125,"site_id":56},246928,1789239024,{"code":4,"msg":5,"data":128},{"doc_id":125,"user_id":129,"nickname":88,"user_avatar":130,"doc_module":9,"category_id":50,"category_name":51,"doc_title":59,"doc_description":61,"doc_content":131,"file_id":132,"file_url":133,"file_type":134,"file_size":135,"view_count":101,"is_deleted":4,"is_public":9,"is_downloadable":9,"audit_status":9,"page_count":76,"language":136,"language_code":57,"site_id":56,"html_lang":57,"table_of_contents":137,"faqs":138,"seo_title":139,"seo_description":61,"update_tm":126,"read_time":9},962084925502,"https://ap-avatar.wpscdn.com/davatar_6f874abed73319feea01a86fa6f0fab8","Considerations for Purchases Using UMB Foundation (UMBF) Funds  \nStart  \nIs there a contract requiring signature?  \nCoordinate with UMBF to process.  \nPlease consult your Financial Support Group or CASS* for assistance to submit request.  \nUMBF Funds will be used to reimburse  \ndepartment’s state  \naccount  \nFor a list of Departments supported by CASS click here  \nYes  \nNo  \nNo  \nYes  \nWill UMBF issue/ sign the contract?  \nNo  \n*CASS =  \nCentral Administration Support Services For more info click here  \nProcurement Process for Departments  \nStart  \nSupplier accepts PCard (Visa Credit Card)?  \nSend supplier's contract to Procurement for review/edits/ approval  \nNo  \nPurchase Must Be Conducted by Procurement staff*  \nProcurement Purchase  \nDepartment makes PCard Purchase  \nYes  \nYes  \nSupplier requires signed contract?  \nYes  \nNo  \nSeek Different  \nNo  \nNo  \nProcurement  \nProcess for Departments  \nSupplier  \nFollow Guidance in PCard User's Guide  \n[https://www. umaryland.edu/](https://www. umaryland.edu/)[ ](https://www. umaryland.edu/)[media/umb/af/procurement/](media/umb/af/procurement/)[ ](media/umb/af/procurement/)UserGuide.pdf  \nSSAS General Procurement Methods Flowchart  \nSole Source Procurement  \nUSM Procurement Policies and Procedures Section V. D  \n3  \nCooperative Purchase/Use of  \nContract Est. by Others  \nUSM Procurement Policies and Procedures Section V.G & H  \n4  \nCompetitive Simplified Procurement  \nUSM Procurement Policies and Procedures Section V.A.4  \n 5   \nCompetitive Sealed Bidding  \nUSM Procurement Policies and Procedures Section V. B  \n6  \nDepartment contacts procurement (Asst. VP SSAS or Exec. Director CFAS) immediately. Requisition may be completed after the fact by Department/Procurement  \nDepartment/CASS* submits requisition including suggested vendor any quote(s) obtained attached  \nDepartment/CASS* submits requisition with Sole Source form attached  \nDepartment/CASS* submits requisition and identifies existing contract for review by Procurement  \nDepartment/CASS* submits requisition with draft scope/ specification and include any suggested vendors  \nDepartment/CASS* submits requisition with draft scope/ specifications and include any suggested vendors  \nDepartment/CASS* submits requisition with statement of need  \nProcurement Purchase  \nStart  \nIs competition available/ practicable?  \nUse other entity’s Cooperative  \nContract ?  \nPurchase Exceeds $200K  \nPrecise specifications which enable award by lowest price?  \nNo  \nYes  \nNo  \nYes  \nNo  \nEstimated turnaround times *  \n1 As soon as is practicable to meet the emergency need  \n2  \n1 – 4 weeks  \n3 2 – 6 weeks  \n4 3 – 8 weeks  \n5 1 – 3 months  \n6 3 – 6 months  \n7 4 –12 months  \n*Turn around times are estimated from the time SSAS receives a fully approved requisition until a PO is issued.  \nNote: Many factors may increase turn around times. These factors include dollar value, complexity of specifications, negotiation of contract terms, additional approvals (VCAF, BOR, BPW), availability of end-users/evaluation committee members, responsivenes of vendor, etc.  \n*For a list of Departments supported by CASS click here","cbCaidIeJSjnSi9s","https://ap.wps.com/l/cbCaidIeJSjnSi9s","pdf",440916,"English","# Considerations for Purchases Using UMB Foundation (UMBF) Funds\n## Contract and reimbursement flow\n## Procurement Process for Departments\n## Procurement methods and decision points\n## Estimated turnaround times","[{\"question\":\"When must a department coordinate with UMBF for purchases using UMBF funds?\",\"answer\":\"If a contract requiring signature exists, the department coordinates with UMBF to process the transaction. The request should be supported through the Financial Support Group or CASS for submission assistance.\"},{\"question\":\"How does the process work when the department uses a PCard (Visa Credit Card)?\",\"answer\":\"If the supplier accepts PCard, the department makes the PCard purchase. When a supplier requires a signed contract, procurement review and approval steps are triggered, following guidance in the PCard User's Guide.\"},{\"question\":\"What determines which procurement method is used for department purchases?\",\"answer\":\"The workflow evaluates whether competition is available or practicable, whether a cooperative contract can be used, whether purchase exceeds $200K, and whether precise specifications enable award by lowest price. It routes to competitive simplified procurement, competitive sealed bidding, or sole source based on those decisions.\"}]","Department Procurement Process | PDF"]