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This includes performing payroll responsibilities promptly, accurately, and efficiently in accordance with state and federal regulations, District policies, procedures, and schedules. In addition, the Payroll Specialist is expected to perform a variety of clerical work with emphasis in technical tasks related to payroll and provide support to the Payroll Coordinator.  \nEssential Duties and Responsibilities  \nReasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.  \n1. Ensures that all actions are compliant with established Board policies as well as the mission, vision and values defined by the district and Board of Education.  \n2. Carries out such additional duties as required or as conditions necessitate.  \n3. Participates in job training and professional growth opportunities in order to enhance ability to perform the essential functions of the job.  \n4. Assists the Payroll Coordinator in performing complex, responsible, and varied duties processing a bi-monthly payroll for certificated/classified staff and other assigned employee groups.  \n5. Provides back-up support to the Payroll Coordinator.  \n6. Assists in the calculation and remittance of all applicable withholding liabilities for all District employees, to include social security, federal tax, state tax, retirement (403(B), TRS and IMRF), applicable union dues, along with District FICA and IMRF matching payments.  \n7. Assists in the preparation of quarterly Form 941 and annual Federal and state payroll reporting returns and annual employee W-2 forms.  \n8. Communicates effectively with Human Resource staff to ensure information is entered timely and employees paid correctly.  \n9. Keep abreast of governmental statutes, regulations, and laws relating to payroll related topics.  \n10. Handles confidential data appropriately.  \n11. Assists in verifying and responding to employee and authorized inquiries regarding salary or other forms of compensation.  \n12. Assists in the preparation and filing of Teacher Retirement System (TRS) and Illinois Municipal Retirement Fund (IMRF) reports.  \n13. Works with district finance system (Qmlativ), other districts, and other departments to get optimal use of the payroll software and to use it to its potential.  \n14. Provides and/or requests information to resolve discrepancies in payroll information.  \nPayroll Specialist Job Description 01.2026  \n15. Interfaces with all levels of staff within the District and outside vendors as needed.  \n16. Perform other related duties as may be necessary and assigned by the Director of Business and Finance and the Payroll Coordinator.  \nQualifications  \nExperience with payroll and accounting, preferred.  \nKnowledge, Skills and Abilities  \n1. Computer skills including the ability to operate computerized accounting, spreadsheet, and word processing programs, and e-mail at a highly proficient level.  \n2. Knowledge of modern office practices, procedures, and equipment.  \n3. Possess excellent oral and written communication skills.  \n4. Possess excellent interpersonal skills using tact, patience, and courtesy.  \n5. Knowledge of filing systems, record keeping techniques and other office best practices.  \n6. Possess excellent telephone techniques and etiquette.  \n7. Knowledge of proper business writing techniques.  \n8. Ability to maintain a high level of accuracy and confidentiality  \n9. Effective critical thinking skills.  \n10. Effective use of time-management skills to meet schedules and deadlines.  \n11. Demonstrates strong m","cbCailvjRpf5DHV5","https://ap.wps.com/l/cbCailvjRpf5DHV5","pdf",181746,6,"English","# Position Title: Payroll Specialist\n## Objective\n## Essential Duties and Responsibilities\n## Qualifications\n## Knowledge, Skills and Abilities\n## Supervisory Responsibility\n## Work Environment\n## Travel\n## Education and Experience\n## Other Duties\n## Physical Demands","[{\"question\":\"What is the main objective of the Payroll Specialist role in DeKalb CUSD 428?\",\"answer\":\"To provide financial, administrative, and clerical services by performing payroll duties promptly, accurately, and efficiently in line with relevant regulations and district requirements.\"},{\"question\":\"Which payroll reporting forms and employee documentation does the role support?\",\"answer\":\"The role assists with quarterly Form 941, annual federal and state payroll reporting returns, and annual employee W-2 forms, along with TRS and IMRF reports.\"},{\"question\":\"What qualifications and skills are required or preferred?\",\"answer\":\"High school diploma (required) and associate’s degree in business/accounting (preferred). The role requires strong computer, communication, confidentiality, accuracy, math aptitude, organization, time management, and familiarity with payroll and accounting.\"}]","DeKalb CUSD 428 - Payroll Specialist Job Description - 01.2026 | PDF",1789319325]