[{"data":1,"prerenderedAt":-1},["ShallowReactive",2],{"detail-sidebar-cat-1-en-105":3,"doc-seo-305572-105":53,"doc-detail-305572-en":126},{"code":4,"msg":5,"data":6},0,"success",[7,14,19,24,29,34,39,44,49],{"id":8,"doc_module":9,"doc_module_name":10,"category_name":11,"show_sort_weight":12,"slug":13},11,1,"Template","Presentations",90,"presentations",{"id":15,"doc_module":9,"doc_module_name":10,"category_name":16,"show_sort_weight":17,"slug":18},12,"Resumes",80,"resumes",{"id":20,"doc_module":9,"doc_module_name":10,"category_name":21,"show_sort_weight":22,"slug":23},14,"Invoices",70,"invoices",{"id":25,"doc_module":9,"doc_module_name":10,"category_name":26,"show_sort_weight":27,"slug":28},15,"Posters",60,"posters",{"id":30,"doc_module":9,"doc_module_name":10,"category_name":31,"show_sort_weight":32,"slug":33},16,"Social Media",50,"social-media",{"id":35,"doc_module":9,"doc_module_name":10,"category_name":36,"show_sort_weight":37,"slug":38},17,"Forms",40,"forms",{"id":40,"doc_module":9,"doc_module_name":10,"category_name":41,"show_sort_weight":42,"slug":43},18,"Letters",30,"letters",{"id":45,"doc_module":9,"doc_module_name":10,"category_name":46,"show_sort_weight":47,"slug":48},21,"Paper Templates",5,"papers-templates",{"id":50,"doc_module":9,"doc_module_name":10,"category_name":51,"show_sort_weight":4,"slug":52},158,"General","general-158",{"code":4,"msg":54,"data":55},"ok",{"site_id":56,"language":57,"slug":58,"title":59,"keywords":60,"description":61,"schema_data":62,"social_meta":119,"head_meta":121,"extra_data":123,"updated_unix":125},105,"en","db-philpott-real-estate-applicant-tenant-data-retention-policies","DB Philpott Real Estate Applicant & Tenant Data Retention Policies","","DB Philpott Real Estate Applicant & Tenant Data Retention Policies define how applicant and tenancy-related records are kept, deleted, or redacted. Unsuccessful applications are deleted 30 days after the property is marked as let, including the application and supporting documents. Successful applications are retained for 3 years after tenancy conclusion, with redaction to anonymize document identifiers. Reporting records may be shared with third parties such as insurers or SACAT upon request, while approved and redacted applications are saved in Property Tree during and after tenancy.",{"@graph":63,"@context":118},[64,80,101],{"@type":65,"itemListElement":66},"BreadcrumbList",[67,71,74,77],{"item":68,"name":69,"@type":70,"position":9},"https://docshare.wps.com","Home","ListItem",{"item":72,"name":10,"@type":70,"position":73},"https://docshare.wps.com/template/",2,{"item":75,"name":41,"@type":70,"position":76},"https://docshare.wps.com/template/letters/",3,{"item":78,"name":59,"@type":70,"position":79},"https://docshare.wps.com/template/db-philpott-real-estate-applicant-tenant-data-retention-policies/305572/",4,{"url":78,"name":59,"@type":81,"image":82,"author":87,"headline":59,"publisher":90,"fileFormat":93,"inLanguage":57,"description":61,"dateModified":94,"datePublished":95,"encodingFormat":93,"isAccessibleForFree":96,"interactionStatistic":97},"DigitalDocument",{"url":83,"@type":84,"width":85,"height":86},"https://docshare.wps.com/thumbnails/db-philpott-real-estate-applicant-tenant-data-retention-policies/305572.png","ImageObject",442,249,{"name":88,"@type":89},"Maya Linwood","Person",{"url":68,"name":91,"@type":92},"DocShare","Organization","application/pdf","2026-10-15","2026-09-19",true,{"@type":98,"interactionType":99,"userInteractionCount":8},"InteractionCounter",{"@type":100},"ViewAction",{"@type":102,"mainEntity":103},"FAQPage",[104,110,114],{"name":105,"@type":106,"acceptedAnswer":107},"How long are unsuccessful application data retained before deletion?","Question",{"text":108,"@type":109},"All data from an unsuccessful application is deleted 30 days after the property is marked as let, including the application and supporting documentation.","Answer",{"name":111,"@type":106,"acceptedAnswer":112},"How long are successful application and tenancy data retained?",{"text":113,"@type":109},"All data from a successful application is held for 3 years after conclusion of the tenancy, with redaction where possible to anonymize document identifiers.",{"name":115,"@type":106,"acceptedAnswer":116},"Can DB Philpott Real Estate hard delete application data before the automated process?",{"text":117,"@type":109},"Yes. Upon request, DB Philpott Real Estate can complete a hard delete of an application via 2Apply prior to automated deletion, where possible.","https://schema.org",{"og:url":78,"og:type":120,"og:title":59,"og:site_name":91,"og:description":61},"article",{"robots":122,"canonical":78},"index,follow",{"doc_id":124,"site_id":56},305572,1790525384,{"code":4,"msg":5,"data":127},{"doc_id":124,"user_id":128,"nickname":88,"user_avatar":129,"doc_module":9,"category_id":40,"category_name":41,"doc_title":59,"doc_description":61,"doc_content":130,"file_id":131,"file_url":132,"file_type":133,"file_size":134,"view_count":8,"is_deleted":4,"is_public":9,"is_downloadable":9,"audit_status":9,"page_count":9,"language":135,"language_code":57,"site_id":56,"html_lang":57,"table_of_contents":136,"faqs":137,"seo_title":138,"seo_description":61,"update_tm":139,"read_time":4},962084928432,"https://ap-avatar.wpscdn.com/davatar_155a257f0dc6eb9ab79c44ca47cae57d","DB PHILPOTT REAL ESTATE APPLICANT & TENANT DATA RETENTION POLICIES:  \nUnsuccessful Applications-All data from an unsuccessful application will be deleted 30 days after the applied for property has been marked as let. Data includes the application itself and supporting documentation  \nSuccessful Applications-All data from a successful application will be held for a period of 3 years after conclusion of the tenancy. Data held during the tenancy and for the 3 year period post tenancy will be redacting where possible so document identifier numbers anonymous i.e. driver’s license numbers, passport numbers, payroll identifiers, account details & Medicare number.  \nAn unsuccessful application is defined within our application platform (2Apply) as an application marked as: Received, Processing, Withdrawn and Declined.  \nA successful application is defined within our application platform as: Accepted and Approved.  \nHard Deleting Application Data:  \nWhere possible DB Philpott Real Estate can upon request complete a hard delete of an application via 2Apply prior to the automated deletion process. This feature is available due to the possibility that Inspect Real Estate (2Apply) might on occasion retain data for more than 30 days after the tenancy start.  \nData Retention for Reporting:  \nDB Philpott Real Estate will retain a record of the application submission for reporting purposes, including the applicant’s property enquiry information. DB Philpott Real Estate may supply this reporting information to third parties such an insurers or SACAT upon request of the third party.  \nApproved & Successful Applications  \nDB Philpott Real Estate will save approved & redacted applications into our property management software. This data held during the tenancy and for the 3-year period post tenancy. Our current property management platform is Property Tree.  \n2Apply (Inspection Real Estate) 2Apply Privacy Policy & Online Terms of Service – 2ApplyOnline rental application form  \nProperty Tree Data Security Overview | Knowledge Base Home Tenant Information (CBS) Tenant-information-security.pdf","cbCaikjpIg9qo2SU","https://ap.wps.com/l/cbCaikjpIg9qo2SU","pdf",143453,"English","# Unsuccessful applications\n# Successful applications\n# Hard deleting application data\n# Data retention for reporting\n# Approved & successful applications\n# Systems and related documents","[{\"question\":\"How long are unsuccessful application data retained before deletion?\",\"answer\":\"All data from an unsuccessful application is deleted 30 days after the property is marked as let, including the application and supporting documentation.\"},{\"question\":\"How long are successful application and tenancy data retained?\",\"answer\":\"All data from a successful application is held for 3 years after conclusion of the tenancy, with redaction where possible to anonymize document identifiers.\"},{\"question\":\"Can DB Philpott Real Estate hard delete application data before the automated process?\",\"answer\":\"Yes. Upon request, DB Philpott Real Estate can complete a hard delete of an application via 2Apply prior to automated deletion, where possible.\"}]","DB Philpott Real Estate Applicant & Tenant Data Retention Policies | PDF",1789826037]