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It specifies responsibilities and expectations for employees, contractors, third-party agents, and core roles such as Data Steward, Data Owner, and Data Custodian. The policy covers maintaining a comprehensive data inventory, ensuring data quality and integrity, enforcing least-privilege access, governing classifications, protecting data security and personal data compliance, managing retention and disposal, and providing auditing, monitoring, breach response, training, and annual review.",{"@graph":63,"@context":119},[64,80,102],{"@type":65,"itemListElement":66},"BreadcrumbList",[67,71,74,77],{"item":68,"name":69,"@type":70,"position":9},"https://docshare.wps.com","Home","ListItem",{"item":72,"name":10,"@type":70,"position":73},"https://docshare.wps.com/template/",2,{"item":75,"name":41,"@type":70,"position":76},"https://docshare.wps.com/template/letters/",3,{"item":78,"name":59,"@type":70,"position":79},"https://docshare.wps.com/template/data-stewardship-policy-template/172213/",4,{"url":78,"name":59,"@type":81,"image":82,"author":87,"headline":59,"publisher":90,"fileFormat":93,"inLanguage":57,"description":61,"dateModified":94,"datePublished":95,"encodingFormat":93,"isAccessibleForFree":96,"interactionStatistic":97},"DigitalDocument",{"url":83,"@type":84,"width":85,"height":86},"https://docshare.wps.com/thumbnails/data-stewardship-policy-template/172213.png","ImageObject",442,249,{"name":88,"@type":89},"WPS_1786070896","Person",{"url":68,"name":91,"@type":92},"DocShare","Organization","application/vnd.openxmlformats-officedocument.wordprocessingml.document","2026-10-19","2026-09-01",true,{"@type":98,"interactionType":99,"userInteractionCount":101},"InteractionCounter",{"@type":100},"ViewAction",10,{"@type":103,"mainEntity":104},"FAQPage",[105,111,115],{"name":106,"@type":107,"acceptedAnswer":108},"Who must comply with the Data Stewardship Policy?","Question",{"text":109,"@type":110},"All [Agency] employees, contractors, and third-party agents who handle, manage, or use data owned by or entrusted to [Agency] must comply with the policy.","Answer",{"name":112,"@type":107,"acceptedAnswer":113},"What responsibilities does the Data Steward have?",{"text":114,"@type":110},"The Data Steward maintains the data inventory, ensures data accuracy, completeness, timeliness, and consistency, coordinates corrections, updates metadata and business glossary, manages data lifecycle from creation to disposal, and ensures appropriate data classification and interoperability alignment.",{"name":116,"@type":107,"acceptedAnswer":117},"How does the policy address data access, security, and personal data?",{"text":118,"@type":110},"Access is granted using the principle of least privilege with approvals defined by data owners. The policy requires security measures against unauthorized access, alteration, or destruction, and mandates handling personal data in compliance with applicable privacy laws.","https://schema.org",{"og:url":78,"og:type":121,"og:title":59,"og:site_name":91,"og:description":61},"article",{"robots":123,"canonical":78},"index,follow",{"doc_id":125,"site_id":56},172213,1788290209,{"code":4,"msg":5,"data":128},{"doc_id":125,"user_id":129,"nickname":88,"user_avatar":130,"doc_module":9,"category_id":40,"category_name":41,"doc_title":59,"doc_description":61,"doc_content":131,"file_id":132,"file_url":133,"file_type":134,"file_size":135,"view_count":101,"is_deleted":4,"is_public":9,"is_downloadable":9,"audit_status":9,"page_count":136,"language":137,"language_code":57,"site_id":56,"html_lang":57,"table_of_contents":138,"faqs":139,"seo_title":140,"seo_description":61,"update_tm":126,"read_time":73},549768072016,"https://ap-avatar.wpscdn.com/davatar_155a257f0dc6eb9ab79c44ca47cae57d","Data Stewardship Policy Template\nPurpose\nThe purpose of this Data Stewardship Policy is to establish guidelines and responsibilities for managing, protecting, and using data within [Agency]. This policy aims to ensure data integrity, confidentiality, and availability while promoting effective data management practices.\nScope\nThis policy applies to all employees, contractors, and third-party agents who handle, manage, or use data owned by or entrusted to [Agency].\nDefinitions\nRoles and Responsibilities\nPolicy\nAll [AGENCY] employees must adhere to the following data stewardship policies when creating, managing, or using data.\nThe Data Steward at each agency must maintain a comprehensive data inventory that lists all data assets under its control, including data sets, databases, files, and data sources as described in the [COV Data Governance Policy].\nFor all critical data assets, Data Owners must assign a data steward who is responsible for the asset’s quality, security and compliance.\nThe Data Steward must ensure data is accurate, complete, timely, and consistent as described in the [COV Data Quality Policy].\nData Stewards must maintain the quality of the data using customer feedback, concerns, internal reporting metrics, evaluating and identifying the issues, finally coordinating and implementing those corrections.\nData stewards must ensure data is used for its intended purposes and enforce compliance with applicable regulations.\nThe Data Steward and Data Custodian must implement measures to protect data from unauthorized access, alteration, or destruction as described in the [COV Data Security Policy].\nThe Data Owner, Steward and Users must handle personal data in compliance with applicable privacy laws and regulations as described in the [COV Data Privacy Policy].\nThe Data Custodian must ensure data is available to authorized users when needed, while protecting it from unauthorized access.\nAccess to data should be granted based on the principle of least privilege.\nData users must follow access approval processes defined by data owners.\nData usage should comply with all relevant policies, laws, and regulations.\nThe Data Steward must manage data from creation to disposal, ensuring proper archival and destruction of data when no longer needed as described in the [COV Data Retention Policy] and in compliance with the Library of Virginia’s Retention Policy.\nThe Data Steward must maintain up-to-date metadata to provide context, improve data usability, and support data governance activities as described in the [COV Metadata Management Policy]\nThe Data Steward must regularly update the business glossary to ensure clarity, consistency, and alignment with organizational terminology.\nThe Data Steward must ensure data exchanges and integrations align with NIEM standards to facilitate interoperability and information sharing across different systems and organizations as described in the [COV Metadata Management Policy].\nThe Data Steward and Data Users must ensure data is classified based on its sensitivity and criticality as described in the [COV Data Governance Policy].  A sample set of classifications is shown below.\nCompliance and Monitoring\nThe Data Owner and Data Steward must conduct regular audits to ensure compliance with data stewardship policies.\nThe Data Steward and the ISO must monitor data access and usage for unauthorized activities.\nThe Data Steward and the ISO must report and respond to data breaches in accordance with incident response procedures.\nCompliance with this policy is mandatory for all departments and individuals involved in dataset management.\nNon-compliance may result in corrective actions as determined by the [Agency] leadership.\nTraining and Support\nThe Data Steward must provide training for all employees on data stewardship policies and best practices.\nThe Data Steward must promote a culture of data responsibility and awareness throughout the organization.\nPolicy Review\nThis Policy will be reviewed and upda","cbCaicInUJk7bPRa","https://ap.wps.com/l/cbCaicInUJk7bPRa","docx",142970,6,"English","# Purpose\n# Scope\n# Definitions\n# Roles and Responsibilities\n## Policy\n## Compliance and Monitoring\n## Training and Support\n## Policy Review\n## Related Policies","[{\"question\":\"Who must comply with the Data Stewardship Policy?\",\"answer\":\"All [Agency] employees, contractors, and third-party agents who handle, manage, or use data owned by or entrusted to [Agency] must comply with the policy.\"},{\"question\":\"What responsibilities does the Data Steward have?\",\"answer\":\"The Data Steward maintains the data inventory, ensures data accuracy, completeness, timeliness, and consistency, coordinates corrections, updates metadata and business glossary, manages data lifecycle from creation to disposal, and ensures appropriate data classification and interoperability alignment.\"},{\"question\":\"How does the policy address data access, security, and personal data?\",\"answer\":\"Access is granted using the principle of least privilege with approvals defined by data owners. The policy requires security measures against unauthorized access, alteration, or destruction, and mandates handling personal data in compliance with applicable privacy laws.\"}]","Data Stewardship Policy Template | DOCX"]