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DEFINITIONS  \nAs used in the Contract:  \n1.1. “Agreement” means this data sharing agreement entered into by Receiving Entity and Sending Entity that establishes the terms and conditions under which Sending Entity shall share Data with Receiving Entity and how Receiving Entity may access, use, or disclose Data;  \n1.2. “Contractor” means a person who has entered into a contract or an agreement with a governmental entity to process Data on behalf of the governmental entity and includes the contractor's employees, agents, or subcontractors;  \n1.3. “Data” means [describe, in detail, the information to be shared] which was created by or originated with Sending Entity and includes all copies, compilations, or derivatives of Data;  \n1.4. “Receiving Entity” means [name of the governmental entity receiving Data from Sending Entity] and includes all of Receiving Entity’s employees, agents, and contractors; and  \n1.5. “Sending Entity” means [name of the governmental entity sending Data to Receiving Data] and includes all of Sending Entity’s employees, agents, and contractors.  \n2. AUTHORIZATION  \n2.1. Sending Entity is authorized by Utah Code § 63G-2-206 to share Data with Receiving Entity.  \n2.2. Sending Entity may also share Data with Receiving Entity as provided in [cite to any other legal authority which allows or requires Data be shared] .  \n3. PURPOSE  \n3.1. Sending Entity shall share Data with Receiving Entity for the purpose of [describe, in detail, all of the reasons the Data is being shared] .  \n3.2. Sending Entity may only share the minimum amount of Data reasonably necessary for Receiving Entity to fulfill Receiving Entity’s duties described in the Agreement.  \n4. PERMITTED USES  \nReceiving Entity may use Data for [describe all the ways in which Data received may be used] .  \n5. ACCESS TO AND DISCLOSURE OF DATA  \n5.1. Data is classified as a [public, private, controlled, protected, or exempt] record under [cite the legal authority which describes the classification] . Data is the property of the State of Utah as described in Utah Code § 63A-12-105. Sending Entity retains authority and control over all Data shared with Receiving Entity.  \n5.2. Data may be accessed and used by Receiving Entity’s employees, agents, and contractors only if they have an actual and legitimate need to do so in the performance of Receiving Entity’s duties under the Agreement. Receiving Entity shall require any contractor who may have a need to access or use Data to agree in writing to:  \n5.2.1. the same terms and conditions as described in the Agreement; and  \n5.2.2. any other restrictions or conditions on the access to and use of Data Receiving Entity deems appropriate.  \n5.3. Data may only be disclosed as authorized in the Agreement. Receiving Entity may not disclose Data in response to a request for records. Receiving Entity shall refer a person making a request for Data to Sending Entity as required by Utah Code § 63G-2-204.  \n6. METHOD AND FREQUENCY OF DATA TRANSMISSION  \n[Describe how Data will be shared] .  \n7. SAFEGUARDING DATA  \n7.1. Receiving Entity shall implement and maintain administrative, technical, and physical safeguards necessary to protect the confidentiality of Data and to prevent unauthorized use or access. These safeguards include, as appropriate and without limitation:  \n7.1.1. securing Receiving Entity facilities, data centers, paper files, servers, back-up systems, and computing equipment, including all mobile devices and other equipment with information storage capability;  \n7.1.2. implementing network, device application, database, and platform security;  \n7.1.3. securing information transmission, storage, and disposal;  \n7.1.4. implementing authentica","cbCaicltvjQn2Q9J","https://ap.wps.com/l/cbCaicltvjQn2Q9J","pdf",616977,6,"English","# Definitions\n## Agreement\n## Contractor\n## Data\n## Receiving Entity\n## Sending Entity\n# Authorization\n# Purpose\n# Permitted Uses\n# Access to and Disclosure of Data\n# Method and Frequency of Data Transmission\n# Safeguarding Data\n## Administrative, Technical, and Physical Safeguards\n# Incident Response\n# Modification and Termination","[{\"question\":\"What does this data sharing agreement define and control?\",\"answer\":\"It defines key terms and establishes the conditions under which the Sending Entity shares Data, including how the Receiving Entity may access, use, or disclose the Data.\"},{\"question\":\"How is the Receiving Entity allowed to use and disclose shared Data?\",\"answer\":\"The Receiving Entity may use Data only for the stated purposes and may disclose Data only as authorized in the agreement, with no disclosure in response to records requests.\"},{\"question\":\"What safeguards and incident response obligations apply?\",\"answer\":\"The Receiving Entity must implement administrative, technical, and physical safeguards to prevent unauthorized access or use. Upon learning of an incident, it must promptly notify the Sending Entity and cooperate on remediation, including required breach notice obligations.\"}]","Data Sharing Agreement - 1.1 - Template | PDF",1789569296]