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The document sets out probity and value-for-money requirements, when emergency or supplier-setup constraints make official procurement impractical, and how transactions must be processed and authorised by cardholders or nominated individuals. It also specifies card limits by academy, fraud safeguards, prohibited expenditure categories, and controls for misuse, plus references acceptance documentation and example usage forms.",{"@graph":63,"@context":122},[64,80,101],{"@type":65,"itemListElement":66},"BreadcrumbList",[67,71,74,77],{"item":68,"name":69,"@type":70,"position":9},"https://docshare.wps.com","Home","ListItem",{"item":72,"name":10,"@type":70,"position":73},"https://docshare.wps.com/template/",2,{"item":75,"name":36,"@type":70,"position":76},"https://docshare.wps.com/template/forms/",3,{"item":78,"name":59,"@type":70,"position":79},"https://docshare.wps.com/template/credit-card-policy-corporate-credit-card-procedures/385425/",4,{"url":78,"name":59,"@type":81,"image":82,"author":87,"headline":59,"publisher":90,"fileFormat":93,"inLanguage":57,"description":61,"dateModified":94,"datePublished":95,"encodingFormat":93,"isAccessibleForFree":96,"interactionStatistic":97},"DigitalDocument",{"url":83,"@type":84,"width":85,"height":86},"https://docshare.wps.com/thumbnails/credit-card-policy-corporate-credit-card-procedures/385425.png","ImageObject",442,249,{"name":88,"@type":89},"Cart","Person",{"url":68,"name":91,"@type":92},"DocShare","Organization","application/pdf","2026-10-16","2026-09-24",true,{"@type":98,"interactionType":99,"userInteractionCount":76},"InteractionCounter",{"@type":100},"ViewAction",{"@type":102,"mainEntity":103},"FAQPage",[104,110,114,118],{"name":105,"@type":106,"acceptedAnswer":107},"When can the corporate credit card be used under this policy?","Question",{"text":108,"@type":109},"It should be used only when purchasing via the official procurement route is not practical, such as emergency situations or when setting up a supplier is not reasonable.","Answer",{"name":111,"@type":106,"acceptedAnswer":112},"What expenditure is prohibited when using the corporate credit card?",{"text":113,"@type":109},"The policy prohibits items such as gifts or rewards for staff, cash withdrawals, IT equipment, and licences or subscriptions.",{"name":115,"@type":106,"acceptedAnswer":116},"Who is responsible for processing and authorising credit card transactions?",{"text":117,"@type":109},"Each cardholder nominates a Nominated Individual responsible for processing transactions, and authorised purchases must be made by the cardholder or nominated individual (often the Operations or Business Manager).",{"name":119,"@type":106,"acceptedAnswer":120},"What happens if staff breach the card terms and conditions?",{"text":121,"@type":109},"The card will be confiscated and disciplinary action may be taken, and any misuse-related costs or charges will be charged to the responsible person.","https://schema.org",{"og:url":78,"og:type":124,"og:title":59,"og:site_name":91,"og:description":61},"article",{"robots":126,"canonical":78},"index,follow",{"doc_id":128,"site_id":56},385425,1791784255,{"code":4,"msg":5,"data":131},{"doc_id":128,"user_id":132,"nickname":88,"user_avatar":133,"doc_module":9,"category_id":35,"category_name":36,"doc_title":59,"doc_description":61,"doc_content":134,"file_id":135,"file_url":136,"file_type":137,"file_size":138,"view_count":76,"is_deleted":4,"is_public":9,"is_downloadable":9,"audit_status":9,"page_count":139,"language":140,"language_code":57,"site_id":56,"html_lang":57,"table_of_contents":141,"faqs":142,"seo_title":143,"seo_description":61,"update_tm":144,"read_time":76},18829141979164,"https://eur-avatar.wpscdn.com/davatar_6f874abed73319feea01a86fa6f0fab8","Credit Card Policy  \nResponsibility for Review: Executive, Dixons Academies Trust  \nDate of Last Review: October 2021  \nContents  \nSection Page  \n1.0 Policy statement 3  \n2.0 Scope and purpose 3  \n3.0 Procedures 4  \n3.1 Procurement thresholds 4  \n3.2 Guidance for internet purchases 4  \n3.3 Card administrators 5  \n3.4 Accounting for expenditure 5  \n4.0 Frequently asked question 5  \nAppendix 1-Declaration of acceptance and understanding 6  \nAppendix 2-Example of credit card usage form 7  \n2  \n1.0 Policy statement  \nDixons Academies Trust (the Trust) is an independent institution and is financially accountable to the Department for Education and Secretary of State. However, the Trust does have autonomy over financial transactions arising in the normal course of business.  \nThe Trustees have wide ranging responsibilities under statute, regulations and the funding agreement. Principally, they are responsible for ensuring that the Trust’s funds are used only in accordance with the law, its Articles of Association and its funding agreement. The Trustees have wide discretion over the Trust’s use of funds which it must discharge reasonably and in a way that commands broad public support. It is responsible for the proper stewardship of those funds, including regularity and propriety, and for ensuring economy, efficiency and effectiveness in their use – the three key elements of value for money.  \nDixons Academies Trust must ensure that:  \n• spending has been for the purpose intended and there is probity in the use of public fund  \n• spending decisions represent value for money and are justified as such  \n• internal delegation levels exist and are applied within the Trust  \n• a procurement framework is established to ensure value for money, effective and efficient implementation, and compliance with public procurement thresholds are observed; for example, the Official Journal of the European Union (OJEU)  \n• relevant professional advice is obtained where appropriate, including that of their external auditor where necessary  \n2.0 Scope and purpose  \nThe purpose of this policy is to ensure spending has been for the purpose intended and there is probity in the use of public funds.  \nThe Trust is committed to ensuring that the procurement of goods and services on behalf of each academy is as simple and as easy as possible. It is recognised that it may not always be practical to purchase small or one-off items via the official procurement route. As such, it may be more feasible to purchase such items via the corporate credit card. The use of a credit card should be for emergency situations only, or where the setting up of a supplier is not reasonable.  \nThe Credit Card Policy (the Policy) sets out the situations where it may be appropriate to pay for goods and services via the corporate credit card and the procedures to be followed when processing these transactions.  \n2.1 Use of the corporate credit card  \n2.1.1 The corporate credit card should be used for small or one off items of expenditure where it is not practical to purchase the items via the official procurement route.  \n2.1.2 An example of this is if the supplier only accepts payment by credit card, which is rare. A further example would be the purchase of hotel accommodation, or travel tickets, where the use of the corporate credit card would be considered to be the most effective method of procurement.  \n2.1.3 Members of staff found to be breaching the terms and conditions for the use of the card will have the card confiscated and disciplinary action may be taken.  \nAny costs / charge incurred arising as a result of a card being misused will be charged to the person responsible.  \n2.1.4 The corporate credit card may be used over the telephone, by internet or in person. This must be authorised by the card holder or nominated individual (usually the Operations or Business Manager) .  \nThe card should never be stored on a website, copied or given verbally to anyone other than when mak","cbCailTiT0d5m2QW","https://ap.wps.com/l/cbCailTiT0d5m2QW","pdf",3230492,7,"English","# Policy statement\n# Scope and purpose\n## Use of the corporate credit card\n## Responsibility for the corporate credit card\n# Procedures\n## Purchases using the corporate credit card\n## Guidance for internet purchases\n## Card administrators\n## Accounting for expenditure\n# Frequently asked question\n# Appendix 1\n# Appendix 2","[{\"question\":\"When can the corporate credit card be used under this policy?\",\"answer\":\"It should be used only when purchasing via the official procurement route is not practical, such as emergency situations or when setting up a supplier is not reasonable.\"},{\"question\":\"What expenditure is prohibited when using the corporate credit card?\",\"answer\":\"The policy prohibits items such as gifts or rewards for staff, cash withdrawals, IT equipment, and licences or subscriptions.\"},{\"question\":\"Who is responsible for processing and authorising credit card transactions?\",\"answer\":\"Each cardholder nominates a Nominated Individual responsible for processing transactions, and authorised purchases must be made by the cardholder or nominated individual (often the Operations or Business Manager).\"},{\"question\":\"What happens if staff breach the card terms and conditions?\",\"answer\":\"The card will be confiscated and disciplinary action may be taken, and any misuse-related costs or charges will be charged to the responsible person.\"}]","Credit Card Policy - Corporate Credit Card Procedures | PDF",1790269161]