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It also defines the policy/procedure scope, addresses human rights, accessibility, equity, diversity and inclusion, Indigenous initiatives, employment terms impacts, consultation and consensus steps, and a communication and partner management plan for posting and gathering feedback after approval.",{"@graph":63,"@context":119},[64,80,102],{"@type":65,"itemListElement":66},"BreadcrumbList",[67,71,74,77],{"item":68,"name":69,"@type":70,"position":9},"https://docshare.wps.com","Home","ListItem",{"item":72,"name":10,"@type":70,"position":73},"https://docshare.wps.com/template/",2,{"item":75,"name":36,"@type":70,"position":76},"https://docshare.wps.com/template/forms/",3,{"item":78,"name":59,"@type":70,"position":79},"https://docshare.wps.com/template/coversheet-for-a-new-or-revised-policyprocedure/175946/",4,{"url":78,"name":59,"@type":81,"image":82,"author":87,"headline":59,"publisher":90,"fileFormat":93,"inLanguage":57,"description":61,"dateModified":94,"datePublished":95,"encodingFormat":93,"isAccessibleForFree":96,"interactionStatistic":97},"DigitalDocument",{"url":83,"@type":84,"width":85,"height":86},"https://docshare.wps.com/thumbnails/coversheet-for-a-new-or-revised-policyprocedure/175946.png","ImageObject",442,249,{"name":88,"@type":89},"River Wang","Person",{"url":68,"name":91,"@type":92},"DocShare","Organization","application/vnd.openxmlformats-officedocument.wordprocessingml.document","2026-10-23","2026-09-02",true,{"@type":98,"interactionType":99,"userInteractionCount":101},"InteractionCounter",{"@type":100},"ViewAction",9,{"@type":103,"mainEntity":104},"FAQPage",[105,111,115],{"name":106,"@type":107,"acceptedAnswer":108},"What information is required in the proposed name section?","Question",{"text":109,"@type":110},"The coversheet requests the proposed policy/procedure name and selection of whether it is a new policy/procedure, a replacement/revision, or an elimination of an existing one.","Answer",{"name":112,"@type":107,"acceptedAnswer":113},"What topics must be addressed under Human Rights and Accessibility?",{"text":114,"@type":110},"The form asks for implications regarding obligations under the Ontario Human Rights Code and accessibility legislation, along with related university human rights and equity policies and compliance with legislative objectives.",{"name":116,"@type":107,"acceptedAnswer":117},"What does the Consultation Plan section require?",{"text":118,"@type":110},"It requires indicating whether the Consultation Plan form was completed, whether broad consensus was achieved across involved groups, and providing details on feedback received during drafting and the first phase of consultation, including how rejected feedback and opposition will be handled.","https://schema.org",{"og:url":78,"og:type":121,"og:title":59,"og:site_name":91,"og:description":61},"article",{"robots":123,"canonical":78},"index,follow",{"doc_id":125,"site_id":56},175946,1788322366,{"code":4,"msg":5,"data":128},{"doc_id":125,"user_id":129,"nickname":88,"user_avatar":130,"doc_module":9,"category_id":35,"category_name":36,"doc_title":59,"doc_description":61,"doc_content":131,"file_id":132,"file_url":133,"file_type":134,"file_size":135,"view_count":101,"is_deleted":4,"is_public":9,"is_downloadable":9,"audit_status":9,"page_count":47,"language":136,"language_code":57,"site_id":56,"html_lang":57,"table_of_contents":137,"faqs":138,"seo_title":139,"seo_description":61,"update_tm":126,"read_time":73},1099514067438,"https://ap-avatar.wpscdn.com/avatar/100002539ee87300030?x-image-process=image/resize,m_fixed,w_180,h_180&k=1780474512215547542","COVERSHEET FOR A NEW OR REVISED\u000bPOLICY/PROCEDURE\nPlease complete and send with the draft Policy/Procedure/Guidelines documents, as applicable, to \u0013 HYPERLINK \"mailto:policies@queensu.ca\" \\h \u0014policies@queensu.ca.\u0015 A separate coversheet is required for each Policy and Procedure.\n1. PROPOSED NAME OF POLICY/PROCEDURE\n\u0003Click or tap here to enter text.\u0004\n\u0003☐\u0004 New policy/procedure\n\u0003☐\u0004 Replacement/revision to existing policy/procedure\n\u0003☐\u0004 Elimination of existing policy/procedure\n2. RATIONALE FOR NEW POLICY/PROCEDURE, REVISIONS TO EXISTING POLICY/PROCEDURE, OR ELIMINATION OF EXISTING POLICY/PROCEDURE\nWhat developments, changes, or circumstances indicate that a new policy/procedure, or changes/elimination of an existing policy//procedure is needed?  What are the implications of not having the policy/procedure?  How would the university and its staff, students, and faculty benefit from such a policy/procedure?  (If you are only proposing a procedure and no policy exists to support it, please explain.)\n[Type here]\n3. SCOPE OF PROPOSED POLICY/PROCEDURE\nIndicate to which members of the university community the proposed policy/procedure would apply and reference other pertinent policies, legislation, regulations, collective agreements, etc. and their relationship to the policy/procedure.\n[Type here]\n4. HUMAN RIGHTS AND ACCESSIBILITY\nIf applicable, indicate the implications of the policy/procedure on the university’s obligations under the Ontario Human Rights Code, Accessibility for Ontarians with Disabilities Act and its regulations, the Federal Contractors Program, and the university’s human rights and equity-related policies, such as the Employment Equity Policy, Accessibility Policy, and Educational Equity Policy.  Consider the impact of the policy/procedure on legislative and policy compliance and achievement of legislative objectives.\n[Type here]\n5. EQUITY, DIVERSITY, AND INCLUSION\na) Indicate how the policy/procedure has taken Queen’s objectives with respect to equity, diversity, and inclusion (EDI) into consideration and how it supports and promotes the university’s initiatives.  Consider this beyond compliance and in the context of creating an atmosphere of true equity for the entire Queen’s community.\n[Type here]\nb) Have you completed the Equity Impact Assessment form as part of your policy/procedure development?\n\u0003☐\u0004 Yes\n\u0003☐\u0004 No\nIf no, please explain:\n6. INDIGENOUS INITIATIVES\nIndicate how the policy/procedure has taken Queen’s objectives with respect to Indigenous initiatives into consideration and how it supports and promotes Queen’s ongoing activities in this area.  Policy developers are encouraged to review the final report of the university’s Truth and Reconciliation Task Force and consider how the policy/procedure will move beyond compliance to create an atmosphere of support and allyship.\n[Type here]\nTERMS AND CONDITIONS OF EMPLOYMENT\nIndicate how the policy/procedure will impact the terms and conditions of Employment for Faculty and/or Employees.  For example, does the policy/procedure involve a work rule or regulation that may have a disciplinary consequence?  How will you ensure the rule is promulgated and communicated?  Policy developers should consider whether there are applicable collective agreement obligations that are impacted by the policy/procedure as well as overall requirements to consult and/or notify Unions in advance of issuing the policy/procedure.\n[Type here]\nIf there are impacts on Faculty or staff, confirm that you have engaged with the following units to ensure proper consultation regarding applicable collective agreements, notice to bargaining agents, consultation obligations, etc.:\n\u0003☐\u0004 Human Resources\n\u0003☐\u0004 Faculty Relations\n8. CONSULTATION PLAN\nWhen dealing with complex issues or matters that will have differential impacts on broad groups of community members, a summary of the issues the policy/procedure is designed to address, and a call for broad input, should go out to all relevant partners in advance of","cbCaiqNPGxqluEuD","https://ap.wps.com/l/cbCaiqNPGxqluEuD","docx",58909,"English","# Coversheet for a New or Revised Policy/Procedure\n## Proposed Name of Policy/Procedure\n## Rationale for the Policy/Procedure\n## Scope of Proposed Policy/Procedure\n## Human Rights and Accessibility\n## Equity, Diversity, and Inclusion\n## Indigenous Initiatives\n## Terms and Conditions of Employment\n## Consultation Plan\n## Communication and Partner Management Plan","[{\"question\":\"What information is required in the proposed name section?\",\"answer\":\"The coversheet requests the proposed policy/procedure name and selection of whether it is a new policy/procedure, a replacement/revision, or an elimination of an existing one.\"},{\"question\":\"What topics must be addressed under Human Rights and Accessibility?\",\"answer\":\"The form asks for implications regarding obligations under the Ontario Human Rights Code and accessibility legislation, along with related university human rights and equity policies and compliance with legislative objectives.\"},{\"question\":\"What does the Consultation Plan section require?\",\"answer\":\"It requires indicating whether the Consultation Plan form was completed, whether broad consensus was achieved across involved groups, and providing details on feedback received during drafting and the first phase of consultation, including how rejected feedback and opposition will be handled.\"}]","Coversheet for a New or Revised Policy/Procedure | DOCX"]