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Covers key purposes such as demonstrating interest, highlighting relevant experience, and securing consideration. Provides clear do’s and don’ts, including following employer instructions, professional addressing, researching and tailoring each letter, maintaining a clean business format, and avoiding common pitfalls like repetition, excessive personal pronouns, and irrelevant or dishonest personal information. 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Otherwise, submit a cover letter to maintain a competitive edge.",{"name":116,"@type":107,"acceptedAnswer":117},"What key guidelines should you follow when writing a cover letter?",{"text":118,"@type":110},"Follow the employer’s instructions and use professional addressing, research the organization to tailor your content to the job description, maintain a professional tone that shows enthusiasm and authenticity, and include measurable impact while keeping business formatting clean.","https://schema.org",{"og:url":78,"og:type":121,"og:title":59,"og:site_name":91,"og:description":61},"article",{"robots":123,"canonical":78},"index,follow",{"doc_id":125,"site_id":56},255742,1790196246,{"code":4,"msg":5,"data":128},{"doc_id":125,"user_id":129,"nickname":88,"user_avatar":130,"doc_module":9,"category_id":40,"category_name":41,"doc_title":59,"doc_description":61,"doc_content":131,"file_id":132,"file_url":133,"file_type":134,"file_size":135,"view_count":101,"is_deleted":4,"is_public":9,"is_downloadable":9,"audit_status":9,"page_count":47,"language":136,"language_code":57,"site_id":56,"html_lang":57,"table_of_contents":137,"faqs":138,"seo_title":139,"seo_description":61,"update_tm":140,"read_time":73},1374402968488,"https://ap-avatar.wpscdn.com/davatar_29158cc5080c5b710cf443261637dec0","\"Believe you can and you're halfway there. \" —Theodore Roosevelt  \nA COVER LETTER is a one-page document submitted as part of a job application. It complements your resume or CV, adds a personal touch, and targets a specific position. A well-written cover letter commands attention and increases your chances of landing an interview.  \nPURPOSE  \nDemonstrate Interest: Shows enthusiasm for the job and organization, and introduces you as a professional.  \nHighlight Experience: Connects your background and accomplishments to what the employer needs.  \nSecure an Interview: Your cover letter, like your resume, is designed to help you land an interview.  \nWhen NOT to Include a Cover Letter  \nIf the job posting explicitly states not to include a cover letter, follow directions and do not submit one. Otherwise, always include one to give yourself a competitive edge.  \nGUIDELINES  \n􀀹 Instructions: Always follow the employer’s instructions. If format is unspecified, submit your letter as a PDF.  \n􀀹 Address It Professionally: Use a specific name (first and last) and title whenever possible,“Dear Sally Employer”. If you do not know the person’s name and title, research them via LinkedIn or on the company’s site. Use “Dear Hiring Manager” or “Dear Search Committee” if you are unable a name.  \n􀀹 Research and Tailor: Learn about the organization's mission, vision, values, and the role, then tailor your letter to the job description. Each cover letter should be original/unique and targeted to the specific position – employers will take notice.  \n􀀹 Mind Your Voice: Be professional, and fenuine, let your enthusiasm for the opportunity shine through.  \n􀀹 Show Your Impact: Whether it’s a number, a skill you strengthened, or a difference you made on a team or project—share what happened because of your involvement.  \n􀀹 Keep Formatting Clean: Use business letter format. Match the font and style of your resume.  \n􀀹 Know Your Industry: Creative fields may allow more dynamic formatting. When in doubt, keep it classic.  \n􀀹 Hyperlink for Digital Submissions: Embed hyperlinks to LinkedIn or portfolios.  \n􀀹 Avoid Common Pitfalls:  \n􀀹 Don’t use the same cover letter 􀀹 Overuse personal pronouns 􀀹 Include personal info, or lie  \nCareer & Employment Hub  \nMcGoldrick Center for Career & Student Success, Suite 210, Portland, ME 04103  \n[207-228-8505 | usmcareers@maine.edu](207-228-8505 | usmcareers@maine.edu)  \nCOVER LETTER FORMAT  \nA cover letter usually includes four distinct elements, which can be designed in four paragraphs.  \nFIRST PARAGRAPH-The Greeting  \nDraw in the reader, capture their attention, set the tone, and state your purpose; that is what’s included in the first paragraph.  \nBelow are possible approaches:  \n􀁸 A Personal Contact: “Margaret Hamilton suggested I contact you regarding …”  \n􀁸 Specific Company Knowledge: “I read a recent story concerning Champion Corporation’s contribution to the carbon neutrality of…” or “A colleague of mine has told me of your excellent reputation…”  \n􀁸 General Interest: “My goal is to be part of a strong IT team, like the one at Champion Corporation…”  \nSECOND PARAGRAPH-Knowledge ofEmployer  \nWhy Them: Show the employer you have done your homework. Research the organization, identify areas that appeal to you, and discuss your interest in them. Exemplify how their goals and mission align with your own.  \nFor instance, you can begin the paragraph with similar language to:  \n􀁸 “Your organization interests me because …”  \n􀁸 “Your organization’s efforts to   attract me because …”  \n􀁸 “In researching the   Company, I was thrilled to see that…”  \n􀁸 “I have fond memories of exploring the outdoors with my grandmother, and still have the boots…”  \nTHIRD PARAGRAPH-Relevant Skills and Qualifications  \nShare with the employer why you are a strong candidate for the position and how you intend to contribute to the organization. Highlight 2–3 top skills or experiences, using language from the job description.  \nExamples include:  \n􀁸","cbCaiob5Ie4yAZx7","https://ap.wps.com/l/cbCaiob5Ie4yAZx7","pdf",826978,"English","# Purpose\n## When NOT to Include a Cover Letter\n# Guidelines\n## Instructions and Formatting\n## Addressing and Research\n## Voice, Impact, and Pitfalls\n# Cover Letter Format\n## First Paragraph - The Greeting\n## Second Paragraph - Knowledge of Employer\n## Third Paragraph - Relevant Skills and Qualifications\n## Fourth Paragraph - The Closing\n# Make Your Cover Letter Stand Out from the Pack","[{\"question\":\"What is the purpose of a cover letter in a job application?\",\"answer\":\"A cover letter demonstrates interest, highlights relevant experience and accomplishments, and supports your goal of securing an interview by complementing your resume or CV with a personal, targeted message.\"},{\"question\":\"When should you avoid including a cover letter?\",\"answer\":\"If the job posting explicitly instructs not to submit a cover letter, follow the directions and do not include one. Otherwise, submit a cover letter to maintain a competitive edge.\"},{\"question\":\"What key guidelines should you follow when writing a cover letter?\",\"answer\":\"Follow the employer’s instructions and use professional addressing, research the organization to tailor your content to the job description, maintain a professional tone that shows enthusiasm and authenticity, and include measurable impact while keeping business formatting clean.\"}]","Cover Letter Resource Guide - Final - 2025 | PDF",1789292577]