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It covers the recommended header and contact block, date and employer address, a tailored salutation, and guidance for a strong introduction that links the applicant’s background to the specific job. 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We recommend copying and pasting your resume header.  \nMonth Day, Year  \nPotential Employer, Title Company  \nMailing Address City, State Zip Code  \nDear Dr./Mr./Ms. (employer’s last name): (Or RE: title of job and/or job number)  \nIntroduction: State why you are writing  \nName the specific position to which you are applying. Let the employer know how you heard about the opening or company. This is also the place to mention the name of a contact you have within the company (or outside the company like a professor) if they helped refer you to the job. You should add a sentence about why you are particularly interested in them, or tell them about a specific relevant experience you have that will draw them into read the rest ofthe cover letter.  \nBody: How do you fill their needs? Show your potential through your experiences and examples  \nMention a few of your strongest qualifications (e.g., education, experiences) you believe to be of greatest interest to the employer based upon the job description and/or your knowledge of the company. Keep the focus on them and how you fill their needs, and not so much about how you will benefit. Make strong connections between your experiences and interest in the company and their needs, culture, and/or mission statement.  \nDiscuss and demonstrate some personal qualities (organization skills, communication, initiative, etc.) that the employer specifically asks for in the job description. Use examples to tie these skills to tangible experiences (e.g., employment, class projects, volunteer experiences, coursework, etc.) . This is your chance to discuss abilities, skills, or characteristics that may not be elaborated upon in your resume. Show the company how you will add value to the organization. Create a strong sense offit between you and the company by demonstrating how you match with their job description, company culture, and mission.  \nClosing: Be confident, pro-active, and say thank you  \nBriefly restate your interest in the position and reiterate your preferred contact information. Offer to provide more information (beyond your resume and other application materials) . Be confident, but not overly aggressive. You can add a proactive statement about what you will do, such as follow-up with a phone call in a couple of days. Thank them for their time and consideration in reading your application materials. Avoid passive language like “believe”,“hope”, or “think”. Instead use confident words like “know” or “will”.  \nSincerely,  \n(Sign here if it is a paper copy, or add a scanned electronic signature)  \nYour Name, Typed  \nEnclosure: Resume (Optional, this draws attention to your resume and/or other application materials)  \nMarch 15, 20xx  \nPatricia Johnson, Director XYZ Nonprofit Organization 1234 West 56th Street Moscow, ID 12345  \nDear Ms. Johnson:  \nI am excited to be applying for the position of Grant Writer for XYZ Nonprofit Organization. Dr. Jones, a professor atthe University of Idaho and one of your volunteers, suggested I apply. XYZ has impressed me with its mission and dedication to providing help for those in need in our community. Community service has been an important part of my life since my first experiences volunteering at a soup kitchen as a teenager in my home town of Moscow, Idaho, and I would love to continue to give back to the community through XYZ.  \nMy Bachelor of Arts in English, with a professional writing emphasis, and my training in grant proposal writing make me particularly qualified for this position. Recently, I wrote successful grant proposals for two local nonprofits, including a $10,000 grant to fund wheelchair ramps for the Retired Senior Volunteer Program and a continuation grant for the Boys and Girls Club of Kootenai County. Last year, I assisted in finding seed money for several local small business start-ups through the Small Business Development Association. My studies included col","cbCaiczaHwwbks7q","https://ap.wps.com/l/cbCaiczaHwwbks7q","pdf",668466,"English","# Cover Letter Outline\n## Header and Contact Information\n## Date and Employer Address\n## Salutation and Introduction\n## Body: Qualifications and Personal Qualities\n## Closing and Signature\n## Enclosures","[{\"question\":\"What sections should a cover letter include according to the outline?\",\"answer\":\"The outline recommends a header/contact block, date and employer address, salutation, introduction, body (qualifications and personal qualities), and a closing with signature and enclosure notes.\"},{\"question\":\"How should the introduction be written?\",\"answer\":\"The introduction should state why the applicant is writing, name the specific position, explain how the applicant learned about the opening or company, and include a reason the applicant is particularly interested or a relevant referral or experience.\"},{\"question\":\"What should the closing include?\",\"answer\":\"The closing should restate interest in the position, reiterate preferred contact information, offer to provide additional information, thank the employer, and optionally include a proactive follow-up statement.\"}]","Cover Letter Outline - Sample | PDF"]