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The guide outlines practical formatting rules for headings, inside addresses, RE lines, salutations, and paragraph structure. It emphasizes aligning skills and achievements with the employer’s needs, staying concise, avoiding outdated greetings, and ending with a professional closing and clear next steps.",{"@graph":63,"@context":119},[64,80,102],{"@type":65,"itemListElement":66},"BreadcrumbList",[67,71,74,77],{"item":68,"name":69,"@type":70,"position":9},"https://docshare.wps.com","Home","ListItem",{"item":72,"name":10,"@type":70,"position":73},"https://docshare.wps.com/template/",2,{"item":75,"name":41,"@type":70,"position":76},"https://docshare.wps.com/template/letters/",3,{"item":78,"name":59,"@type":70,"position":79},"https://docshare.wps.com/template/cover-letter-guide-cover-letters/255529/",4,{"url":78,"name":59,"@type":81,"image":82,"author":87,"headline":59,"publisher":90,"fileFormat":93,"inLanguage":57,"description":61,"dateModified":94,"datePublished":95,"encodingFormat":93,"isAccessibleForFree":96,"interactionStatistic":97},"DigitalDocument",{"url":83,"@type":84,"width":85,"height":86},"https://docshare.wps.com/thumbnails/cover-letter-guide-cover-letters/255529.png","ImageObject",442,249,{"name":88,"@type":89},"Ben ","Person",{"url":68,"name":91,"@type":92},"DocShare","Organization","application/pdf","2026-10-27","2026-09-13",true,{"@type":98,"interactionType":99,"userInteractionCount":101},"InteractionCounter",{"@type":100},"ViewAction",13,{"@type":103,"mainEntity":104},"FAQPage",[105,111,115],{"name":106,"@type":107,"acceptedAnswer":108},"Should a cover letter always be sent with a resume?","Question",{"text":109,"@type":110},"In most cases, yes. 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Customize the cover letter for each specific job for which you apply. The main purpose of a cover letter is to intrigue the employer so he/she will want to review your resume carefully (as opposed to the typical 30 second review most resumes get) and then interview you for the position. Cover letters that show how the writer’s skills and experience will benefit the employer help accomplish this purpose. Too many job searchers make the mistake of using the cover letter to write about their interests, but recruiters want to know how the organization will benefit by hiring the candidate.  \nGuidelines  \nHeading: Use the same heading you have on your resume--center it. Left justify the rest of the letter – date, salutation, paragraphs, and closing.  \nInside Address: The full name, title, and address of the person who will review your resume. Take the time to research the name of the person who is the hiring manager.  \nRE: Between the inside address and the salutation, use “RE:” (regarding) to cite the requisition number for the position, or the name of the job. This helps the recruiter identify the job of interest to you.  \nSalutation: Use “Dear Dr. , Ms. or Mr.” and the last name of the individual (call the company for the name of the person and correct salutation) end with the salutation with a colon ( : ) . Do NOT use “To Whom It May Concern” or “Dear Madam” or “Dear Sir” – those are outdated greetings, and it will appear you don’t care enough to find out the name of the person.  \nOpening Paragraph: To set yourself apart from the typical opening (“I am writing to apply for  ”), begin with your skills and qualifications and how they match the need of the company. For example, “With significant experience as a community health educator, I have precisely the qualifications you are seeking in a  ”. Then you can restate the name the specific position for which you are applying (it is already applying since you will have referenced it between the inside address and salutation. Mention how you heard about the position – especially if you have a contact inside the organization. Try to avoid beginning each sentence with “I”.  \nMiddle Paragraphs: Point out your more relevant skills, qualifications or accomplishments that highlight your value to them. Be concise. You are not rewriting your resume, just highlighting those things that may be of most interest for the position.  \nClosing Paragraph: Say that you would welcome the chance to meet in person to further discuss how your background and skills would allow you to bring value to the organization immediately. If you are willing to follow through, you could say that you will call in four or five working days to schedule a time to meet (the caution here is that some recruiters may find that level of assertion off-putting. ) End the letter with “Sincerely”and your signature in blue ink (if you will be sending a hard copy) .  \nFinal Tips  \nKeep it brief! Write no more than three or four paragraphs and use 10-point font or larger. Long letters in small fonts are less likely to be completely read, than shorter letters in 11 or 12 point fonts.  \nCOVER LETTER FORMAT  \nYOUR NAME  \n123 Main Street Minneapolis, Minnesota 55455 Email address / 612-555-1234  \nLinkedIn URL   \nJohn Doe, M.D. Specific individual whenever possible XYZ Corporation  \n8903 Second Street  \nContact information appears identical to the format you use on your resume  \nToday’s Date  \nColumbus, OH 43210  \nRE: Job Posting PHE6574  \nDear Dr. Doe:  \nInclude the job posting \\# or title of the position  \nStart with one or two of your strengths; avoid beginning sentences with “I”  \nWith a strong theoretical background in public health education, as well as practical ex","cbCaifNZPRSaiW4d","https://ap.wps.com/l/cbCaifNZPRSaiW4d","pdf",394557,"English","# The Purpose\n# Guidelines\n## Heading and Inside Address\n## RE and Salutation\n## Opening, Middle, and Closing Paragraphs\n# Final Tips\n# Cover Letter Format","[{\"question\":\"Should a cover letter always be sent with a resume?\",\"answer\":\"In most cases, yes. A cover letter should accompany your resume every time you apply, unless a recruiter specifically requests that it not be sent.\"},{\"question\":\"What should the cover letter’s main purpose be?\",\"answer\":\"The main purpose is to intrigue the employer so they want to review your resume carefully and then interview you. Highlighting how your skills and experience benefit the employer helps achieve this.\"},{\"question\":\"How should the letter opening and paragraphs be structured?\",\"answer\":\"Open by matching your skills and qualifications to the company’s needs, preferably without starting sentences with “I.” Use middle paragraphs to concisely present the most relevant skills, qualifications, or accomplishments, and use the closing to express interest in meeting and suggest a next step.\"}]","Cover Letter Guide - Cover Letters | PDF",1789290411]