[{"data":1,"prerenderedAt":-1},["ShallowReactive",2],{"doc-seo-251602-105":3,"detail-sidebar-cat-1-en-105":81,"doc-detail-251602-en":127},{"code":4,"msg":5,"data":6},0,"ok",{"site_id":7,"language":8,"slug":9,"title":10,"keywords":11,"description":12,"schema_data":13,"social_meta":74,"head_meta":76,"extra_data":78,"updated_unix":80},105,"en","counting-and-reporting-educational-materials-and-educational-contacts-workload-fact-sheet","Counting and Reporting Educational Materials and Educational Contacts - Workload Fact Sheet","","Workload data reporting explains why UF/IFAS must collect workload information for federal Capacity funding and productivity measures, supporting operational and salary resources at the county level. The guidance clarifies how Workload reporting differs from the Extension Agent Report of Accomplishment (ROA), including who qualifies as an Extension client, what counts as an educational material, and how educational contacts are defined and counted across media and consultation types. Detailed rules cover revisions, exclusions, mass communication, and counting logic for consultations.",{"@graph":14,"@context":73},[15,34,56],{"@type":16,"itemListElement":17},"BreadcrumbList",[18,23,27,31],{"item":19,"name":20,"@type":21,"position":22},"https://docshare.wps.com","Home","ListItem",1,{"item":24,"name":25,"@type":21,"position":26},"https://docshare.wps.com/template/","Template",2,{"item":28,"name":29,"@type":21,"position":30},"https://docshare.wps.com/template/forms/","Forms",3,{"item":32,"name":10,"@type":21,"position":33},"https://docshare.wps.com/template/counting-and-reporting-educational-materials-and-educational-contacts-workload-fact-sheet/251602/",4,{"url":32,"name":10,"@type":35,"image":36,"author":41,"headline":10,"publisher":44,"fileFormat":47,"inLanguage":8,"description":12,"dateModified":48,"datePublished":49,"encodingFormat":47,"isAccessibleForFree":50,"interactionStatistic":51},"DigitalDocument",{"url":37,"@type":38,"width":39,"height":40},"https://docshare.wps.com/thumbnails/counting-and-reporting-educational-materials-and-educational-contacts-workload-fact-sheet/251602.png","ImageObject",442,249,{"name":42,"@type":43},"Aurora","Person",{"url":19,"name":45,"@type":46},"DocShare","Organization","application/pdf","2026-10-23","2026-09-13",true,{"@type":52,"interactionType":53,"userInteractionCount":55},"InteractionCounter",{"@type":54},"ViewAction",6,{"@type":57,"mainEntity":58},"FAQPage",[59,65,69],{"name":60,"@type":61,"acceptedAnswer":62},"Why does UF/IFAS require workload data reporting?","Question",{"text":63,"@type":64},"Workload data are required for federal Capacity funding and to calculate productivity measures that support additional state funds for UF/IFAS. The data also help communicate with key clientele and local officials to maintain operational and salary dollars at the county level.","Answer",{"name":66,"@type":61,"acceptedAnswer":67},"How is Workload reporting different from the Extension Agent Report of Accomplishment (ROA)?",{"text":68,"@type":64},"Workload summarizes your community work at a statewide level, while the ROA reports a faculty member’s entire body of work for the year. Some agents who teach or meet with stakeholders may need to capture work for the ROA but not for Workload.",{"name":70,"@type":61,"acceptedAnswer":71},"What qualifies as an educational contact?",{"text":72,"@type":64},"An educational contact is an interaction intended to convey research-based educational information to an Extension client. Social media/web posts and emails about events are not automatically contacts, and mass communication like printed newsletters and interviews are treated as educational materials rather than contacts.","https://schema.org",{"og:url":32,"og:type":75,"og:title":10,"og:site_name":45,"og:description":12},"article",{"robots":77,"canonical":32},"index,follow",{"doc_id":79,"site_id":7},251602,1790538839,{"code":4,"msg":82,"data":83},"success",[84,89,94,99,104,109,113,118,123],{"id":85,"doc_module":22,"doc_module_name":25,"category_name":86,"show_sort_weight":87,"slug":88},11,"Presentations",90,"presentations",{"id":90,"doc_module":22,"doc_module_name":25,"category_name":91,"show_sort_weight":92,"slug":93},12,"Resumes",80,"resumes",{"id":95,"doc_module":22,"doc_module_name":25,"category_name":96,"show_sort_weight":97,"slug":98},14,"Invoices",70,"invoices",{"id":100,"doc_module":22,"doc_module_name":25,"category_name":101,"show_sort_weight":102,"slug":103},15,"Posters",60,"posters",{"id":105,"doc_module":22,"doc_module_name":25,"category_name":106,"show_sort_weight":107,"slug":108},16,"Social Media",50,"social-media",{"id":110,"doc_module":22,"doc_module_name":25,"category_name":29,"show_sort_weight":111,"slug":112},17,40,"forms",{"id":114,"doc_module":22,"doc_module_name":25,"category_name":115,"show_sort_weight":116,"slug":117},18,"Letters",30,"letters",{"id":119,"doc_module":22,"doc_module_name":25,"category_name":120,"show_sort_weight":121,"slug":122},21,"Paper Templates",5,"papers-templates",{"id":124,"doc_module":22,"doc_module_name":25,"category_name":125,"show_sort_weight":4,"slug":126},158,"General","general-158",{"code":4,"msg":82,"data":128},{"doc_id":79,"user_id":129,"nickname":42,"user_avatar":130,"doc_module":22,"category_id":110,"category_name":29,"doc_title":10,"doc_description":12,"doc_content":131,"file_id":132,"file_url":133,"file_type":134,"file_size":135,"view_count":55,"is_deleted":4,"is_public":22,"is_downloadable":22,"audit_status":22,"page_count":33,"language":136,"language_code":8,"site_id":7,"html_lang":8,"table_of_contents":137,"faqs":138,"seo_title":139,"seo_description":12,"update_tm":140,"read_time":26},4810365810221,"https://ap-avatar.wpscdn.com/davatar_155a257f0dc6eb9ab79c44ca47cae57d","Counting and Reporting Educational Materials and Educational Contacts  \nLee Hayes Byron, Diane D. Craig, Glenn D. Israel  \nWhy report your data? Data reported through UF/IFAS Workload is required for federal Capacity funding and to calculate productivity measures that are used to gain additional state funds for UF/IFAS. These data also assist in communicating with key clientele and local officials to maintain operational and salary dollars at the county level. As illustrated in this infographic, Workload data are used for various Extension annual reports, County Economic Impact fact sheets, program reviews, and other ad hoc requests.  \nWorkload data are similar but not directly comparable to those reported in the Extension Agent Report of Accomplishment (ROA) because they serve different purposes. Workload is used to summarize our work within the community at a statewide level. The ROA is used to report a faculty member’s entire body of work for the year. Some agents, such as SSAs, RSAs, and CEDs, may teach other agents or meet with stakeholders and need to capture that work for their ROA but not for Workload. Other differences on how to count educational contacts in Workload vs. the ROA are discussed below.  \nWho is an Extension Client? Anyone in the community who receives educational information from UF/IFAS is an Extension client. For Workload reporting, do not include college students or faculty colleagues as Extension clientele (e.g., participants in an IST), because Workload data are used to measure our outreach into Florida’s communities. Faculty, but not students, may be included in your ROA.  \nWhat is an Educational Material? An original creative work or publication prepared or modified to communicate research-based educational information to Extension clients, as defined above.  \n• A major revision may be counted as an educational material, but minor revisions should not.  \n• Following EDIS guidelines, a revision is considered major if there is significant content change (20% rule) and it includes impactful changes such as new research or recommendations. In some cases, academic content needs peer review. If it is difficult to determine, then it is most likely a minor revision.  \n• Do not include EDIS publications in Workload reporting as we collect those data directly from EDIS (but do include in your ROA) . UF/IFAS reports an unduplicated, statewide count of EDIS (new or major revisions only) to the federal government each year.  \n• Each educational material is only counted one time, no matter how many times it is published or distributed. Distribution may be reported in the ROA narrative.  \n• Collaborative educational materials may be reported by each co-author.  \nWhat is an Educational Contact? An interaction with the intention to convey educational information to an Extension client.  \n• Research-based, educational information must be provided to the client.  \no A social media/web post or email about an upcoming event is not an educational contact.  \no A newspaper ad or newsletter without any educational content is not an educational contact.  \n• Social media, web posts, and messages that can be tracked and counted are considered educational contacts if the information contained is educational.  \n• Handing out a brochure or other material at a fair or public event is not a contact because we do not know if the recipient will read the material. This can be included as an educational activity in your ROA.  \n• Radio and TV interviews and printed newsletters are not counted as educational contacts, but rather as educational materials. The distribution is considered mass communication (the potential audience may be known but not the actual number who were reached), which may be reported in your ROA but not Workload  \no If someone contacts you to ask a question in response to a mass communication, that contact is counted as a consultation (e.g., phone, email/text message, social media contact) .  \n• Electronic newslet","cbCaijQ9NfXd0Lm4","https://ap.wps.com/l/cbCaijQ9NfXd0Lm4","pdf",221739,"English","# Why report your data?\n## Purpose of workload data\n## Links to reports and requests\n# Workload vs. Extension Agent ROA\n## Different purposes\n## Counting educational contacts\n# Who is an Extension Client?\n# What is an Educational Material?\n## Major vs minor revisions\n## EDIS inclusion rules\n## Counting and co-authors\n# What is an Educational Contact?\n## Educational content requirement\n## Media-specific rules\n## Series of communications\n# Field and Office Consultations\n## How consultations are counted\n## Diagnostic services\n## Event consultation counting\n# Handling mass communication and consultations","[{\"question\":\"Why does UF/IFAS require workload data reporting?\",\"answer\":\"Workload data are required for federal Capacity funding and to calculate productivity measures that support additional state funds for UF/IFAS. The data also help communicate with key clientele and local officials to maintain operational and salary dollars at the county level.\"},{\"question\":\"How is Workload reporting different from the Extension Agent Report of Accomplishment (ROA)?\",\"answer\":\"Workload summarizes your community work at a statewide level, while the ROA reports a faculty member’s entire body of work for the year. Some agents who teach or meet with stakeholders may need to capture work for the ROA but not for Workload.\"},{\"question\":\"What qualifies as an educational contact?\",\"answer\":\"An educational contact is an interaction intended to convey research-based educational information to an Extension client. Social media/web posts and emails about events are not automatically contacts, and mass communication like printed newsletters and interviews are treated as educational materials rather than contacts.\"}]","Counting and Reporting Educational Materials and Educational Contacts - Workload Fact Sheet | PDF",1789258856]