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It provides standard criteria for a three-part event: an exhibition with 100 exhibitors, a plenary session for 1,000 attendees, and a gala hosting 1,000 guests. The template itemizes direct Palais costs (room rental, included services, and utilities/security) and additional costs from both Palais-provided services and external providers, including payment terms and useful resource 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congrès?  \nHere are some standard criteria for a typical event comprising three components:  \n• An exhibition with 100 exhibitors  \n• A plenary session for 1,000 people  \n• A gala attended by 1,000 guests  \nThe event costs payable directly to the Palais are:  \n• The room  \n• Basic setups (e.g. utility connections, furnishings, place settings, telecommunications)  \n• Food (the caterer is the Palais’ exclusive food service provider)  \n• Audiovisual (if you hire the Palais’ official provider)  \n• Extra services: coat check, parking, additional furnishings, extra security  \nYou will also have to factor in services from our outside providers, such as:  \n• Staffing  \n• Speakers (fee, travel, accommodations)  \n• Advertising  \n• Decoration  \n• Entertainment/Activities  \nExhibition  \nSize  \n• 100 exhibitors  \n• 25,[000 sq. ft. room](000 sq. ft. room)[ ](000 sq. ft. room)• 10’x10’ booth spaces  \nDirect Palais costs  \n• Room rental: $0.29/sq. ft. *  \nThe rental fee includes the following services:  \nSpaces  \n• Promoter’s office/war room  \n• Registration area, based on availability  \n• Storage area for the length of the event, based on availability (handling not included, billed separately)  \nOperations  \n• Event management and coordination support for the promoter  \n• Regular lighting, heating and air conditioning on event days  \n• Medium intensity lighting during setup and takedown  \n• 24-7 building security  \n• Daily housekeeping of foot traffic aisles and meal areas  \n• Intercoms in strategic locations  \nOther costs to consider, for services provided by the Palais:  \n• Electrical connections  \n• Coat check  \n• Security  \n• Telecommunications and internet services  \n• Ticketing  \n• Parking  \nOther costs to consider, for outside services not provided by the Palais:  \n• Audiovisual (microphone, screen, projector, etc. )  \n• Decorator (floor marking, booth, handling, rigging, carpeting, customs clearance, transportation)  \n• Customs clearance  \n• Transportation  \n* Prices in effect for 2017  \nPlenary session  \nSize  \n• 1,000 people  \n• 10,[000 sq. ft. room](000 sq. ft. room)[ ](000 sq. ft. room)• Theatre-style setup  \nDirect Palais costs  \n• Room rental: $0.52/sq. ft. * The rental fee includes the following services:  \n• Built-in sound system (equipment extra)  \n• Water service (fountain or station based on room)  \n• Tables and chairs, except for exhibitions and cocktails (does not include table skirts or tablecloths unless it is a food function)  \n• One free room set-up (50% of the daily rate per additional room set-up), according to current standards  \n• 3 parking passes  \n• 1 podium  \n• Easels (subject to availability)  \n• Water service at the head table (for room setups in school, round table or theatre style only)  \n• Event coordination service for the main client  \n• Registration area with basic furniture (tables and chairs)  \n• Free platform risers (heights: 16\", 24\", 32\", 40\") to be confirmed with your Event Manager  \n• Loge(s) based on availability  \n• 3 power outlets (15A – 120V – 1 500W) for the promoter’s exclusive use  \n• Greeting service on our digital display screens (your event logo and room location information inserted in rotation)  \n• Free wi-fi on Level 1  \nOther costs to consider, for services provided by the Palais:  \n• Electrical connections  \n• Coat check  \n• Security  \n• Telecommunications and internet services  \n• Parking  \n• Food services (exclusive caterer)  \n• Audiovisual (exclusive provider or other)  \n• Digital signage  \n* Prices in effect for 2017  \nGala  \nSize  \n• 1,000 guests  \n• 20,[000 sq. ft. room](000 sq. ft. room)  \n• Banquet-style setup, 10 guests per table  \nDirect Palais costs  \n• Price from $135 per person * The fee includes the following services:  \n• Room  \n• 4-course meal, beverages (including alcohol)  \n• Skirted t","cbCaifak8Fvo2EPI","https://ap.wps.com/l/cbCaifak8Fvo2EPI","pdf",60308,"English","# Exhibition\n## Size and booth details\n## Direct Palais costs\n## Other costs to consider\n# Plenary session\n## Size and setup\n## Direct Palais costs\n## Other costs to consider\n# Gala\n## Size and setup\n## Direct Palais costs\n## Other costs to consider\n# Payment terms\n# Useful resources","[{\"question\":\"What event components are used in the template’s standard cost criteria?\",\"answer\":\"The template standardizes costs around three components: an exhibition (100 exhibitors), a plenary session (1,000 people), and a gala (1,000 guests).\"},{\"question\":\"Which costs are considered direct costs payable to the Palais des congrès?\",\"answer\":\"Direct Palais costs include items such as the room rental and services included in the rental fee, plus Palais-provided add-ons like food service, audiovisual (if handled by the Palais provider), and extra services such as coat check, parking, and security.\"},{\"question\":\"What are the payment terms listed in the template?\",\"answer\":\"Payment terms are structured as 10% at booking, 15% at contract signing, 25% 120 days before setup, 25% 90 days before setup, 25% 60 days before setup, with the balance for basic rental due 60 days before setup.\"}]","Cost Estimate Template - Event at the Palais des congrès | PDF",1789183594]