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It explains eligibility criteria, review cycles, and the mandatory nature of compliance, including withdrawal of cards and potential disciplinary action for breaches. The policy restricts cash withdrawals, personal purchases, and specifies allowable and prohibited spending types, supported by linked Financial Regulations, Expenses Policy, and Procurement Policy.",{"@graph":63,"@context":118},[64,80,101],{"@type":65,"itemListElement":66},"BreadcrumbList",[67,71,74,77],{"item":68,"name":69,"@type":70,"position":9},"https://docshare.wps.com","Home","ListItem",{"item":72,"name":10,"@type":70,"position":73},"https://docshare.wps.com/template/",2,{"item":75,"name":41,"@type":70,"position":76},"https://docshare.wps.com/template/letters/",3,{"item":78,"name":59,"@type":70,"position":79},"https://docshare.wps.com/template/corporate-credit-card-policy-version-2-mandatory-compliance/385423/",4,{"url":78,"name":59,"@type":81,"image":82,"author":87,"headline":59,"publisher":90,"fileFormat":93,"inLanguage":57,"description":61,"dateModified":94,"datePublished":95,"encodingFormat":93,"isAccessibleForFree":96,"interactionStatistic":97},"DigitalDocument",{"url":83,"@type":84,"width":85,"height":86},"https://docshare.wps.com/thumbnails/corporate-credit-card-policy-version-2-mandatory-compliance/385423.png","ImageObject",442,249,{"name":88,"@type":89},"Đào","Person",{"url":68,"name":91,"@type":92},"DocShare","Organization","application/pdf","2026-10-07","2026-09-24",true,{"@type":98,"interactionType":99,"userInteractionCount":79},"InteractionCounter",{"@type":100},"ViewAction",{"@type":102,"mainEntity":103},"FAQPage",[104,110,114],{"name":105,"@type":106,"acceptedAnswer":107},"Who is eligible to receive an LSHTM corporate credit card?","Question",{"text":108,"@type":109},"Corporate credit cards are issued only to salaried LSHTM employees who can demonstrate the card is required for their duties and will aid effective and efficient exercise of official duties.","Answer",{"name":111,"@type":106,"acceptedAnswer":112},"What spending is prohibited on an LSHTM corporate credit card?",{"text":113,"@type":109},"The policy prohibits charging cash withdrawals to a corporate card and deliberately charging personal purchases. 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Failure to follow the policy may result in the card being withdrawn and may lead to disciplinary action; a serious breach may constitute gross misconduct under LSHTM HR policies.","https://schema.org",{"og:url":78,"og:type":120,"og:title":59,"og:site_name":91,"og:description":61},"article",{"robots":122,"canonical":78},"index,follow",{"doc_id":124,"site_id":56},385423,1791280261,{"code":4,"msg":5,"data":127},{"doc_id":124,"user_id":128,"nickname":88,"user_avatar":129,"doc_module":9,"category_id":40,"category_name":41,"doc_title":59,"doc_description":61,"doc_content":130,"file_id":131,"file_url":132,"file_type":133,"file_size":134,"view_count":79,"is_deleted":4,"is_public":9,"is_downloadable":9,"audit_status":9,"page_count":135,"language":136,"language_code":57,"site_id":56,"html_lang":57,"table_of_contents":137,"faqs":138,"seo_title":139,"seo_description":61,"update_tm":140,"read_time":76},1374402968488,"https://ap-avatar.wpscdn.com/davatar_29158cc5080c5b710cf443261637dec0","Corporate Credit Card Policy  \n\n| Document Type | Policy |\n| --- | --- |\n| Document owner | James Sole, Deputy Finance Director |\n| Approved by | Executive Team |\n| Approval date | September 2025 |\n| Review date | December 2028 |\n| Version | 2.0 |\n| Amendments | Policy review – September 2025 |\n| Related Policies & Procedures | Financial Regulations ; Expenses Policy ; Procurement Policy |\n\n1. Scope  \n1.1 This Corporate Credit Card Policy (“Policy”) applies to all London School of Hygiene and Tropical Medicine (“LSHTM”) staff who hold a corporate credit card. This policy also applies to LSHTM’s subsidiary companies, including, but not limited to Chariot Innovations Limited, LSHTM Developments Limited and Sustainable Climate Impact Fund Limited.  \n2. Purpose and Overview  \n2.1 This policy outlines the circumstances in which it would be appropriate to issue a member of staff with a credit card, the application process and the principles to ensure the proper use of LSHTM corporate credit cards. This policy also outlines cardholder responsibilities.  \n2.2 LSHTM recognises that there are advantages to be gained by using a credit card as part of its purchasing processes.  \n3. Policy  \n3.1 Credit cards will only be issued to LSHTM employees who are salaried members of staff, and who are able to demonstrate that the issue of the card is required in their duties.  \n3.2 Credit cards are provided for business use only and purchases must comply with all  \nassociated policies and procedures, in particular LSHTM’s Financial Regulations , Expenses Policy and Procurement Policy. These are the policies which outline what is deemed to be appropriate business spend and it is assumed and expected that all cardholders will have read and understood these policy documents in detail. The information contained therein is not replicated within this document.  \n3.3 LSHTM’s current corporate credit card provider is NatWest bank. This will be reviewed periodically to ensure value for money and an appropriate service which meets LSHTM’s needs is received.  \n3.4 Card usage will be reviewed annually to ensure it is still appropriate for a card to be held.  \n3.5 Compliance with this policy is mandatory. Failure to follow this policy will result in the card being withdrawn and may result in disciplinary action. A serious breach of the policy may constitute gross misconduct and be dealt with in line with LSHTM’s HR policies.  \n3.6 The Deputy Finance Director will consider each application received and determine if a card is legitimately required. The below will be carefully considered in deciding whether a card will be issued.  \n3.7 Credit cards will only be issued to LSHTM employees who are able to demonstrate that the credit card will aid in the effective and efficient exercise of their official duties. Factors that will influence the decision to issue a card to a particular employee include:  \n• The nature and extent of minor purchases of goods and services that may be undertaken.  \n• The frequency and nature of domestic and international travel that may be undertaken in the course of official duties.  \n• The need to meet the cost of official “out of pocket” expenses (including certain approved entertainment/hospitality costs) .  \n3.8 The Financial Regulations state that the majority of LSHTM expenditure must be incurred though purchasing routes, primarily through raising a purchase order.  \n3.9 Restrictions on use of credit cards:  \n3.9.1 At no time should cash withdrawals be charged to an LSHTM credit card. If a cash advance is required, please follow the Cash Advance process.  \n3.9.2 At no time should personal purchases be deliberately charged to a corporate card. If this has been done in error, then repayment should be made within 10 working days.  \n3.9.3 It is understood that some Departments have a ‘Department credit card’which can be used by staff members within that Department subject to the approval of the card holder. If a staff member needs to use","cbCaiq0YzvHPyjbJ","https://ap.wps.com/l/cbCaiq0YzvHPyjbJ","pdf",263218,8,"English","# Scope\n# Purpose and Overview\n# Policy\n## Restrictions on use of credit cards\n# Procedure","[{\"question\":\"Who is eligible to receive an LSHTM corporate credit card?\",\"answer\":\"Corporate credit cards are issued only to salaried LSHTM employees who can demonstrate the card is required for their duties and will aid effective and efficient exercise of official duties.\"},{\"question\":\"What spending is prohibited on an LSHTM corporate credit card?\",\"answer\":\"The policy prohibits charging cash withdrawals to a corporate card and deliberately charging personal purchases. It also prohibits using corporate cards to make purchases from established suppliers and to pay for professional services.\"},{\"question\":\"What happens if someone does not comply with the policy?\",\"answer\":\"Compliance is mandatory. Failure to follow the policy may result in the card being withdrawn and may lead to disciplinary action; a serious breach may constitute gross misconduct under LSHTM HR policies.\"}]","Corporate Credit Card Policy - Version 2 - Mandatory compliance | PDF",1790269154]