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The policy defines who may be issued cards, sets monthly spending limits, and restricts use to trusted and secure work-related expenses. It prohibits private purchases, cash advances, and linking cards to personal rewards or third-party payment platforms. Cardholders must acquit transactions with supporting documentation, report fraudulent activity, maintain card security, and ensure monthly reporting to Council.",{"@graph":63,"@context":118},[64,80,101],{"@type":65,"itemListElement":66},"BreadcrumbList",[67,71,74,77],{"item":68,"name":69,"@type":70,"position":9},"https://docshare.wps.com","Home","ListItem",{"item":72,"name":10,"@type":70,"position":73},"https://docshare.wps.com/template/",2,{"item":75,"name":41,"@type":70,"position":76},"https://docshare.wps.com/template/letters/",3,{"item":78,"name":59,"@type":70,"position":79},"https://docshare.wps.com/template/corporate-credit-card-policy-guidelines-for-effective-use/385428/",4,{"url":78,"name":59,"@type":81,"image":82,"author":87,"headline":59,"publisher":90,"fileFormat":93,"inLanguage":57,"description":61,"dateModified":94,"datePublished":95,"encodingFormat":93,"isAccessibleForFree":96,"interactionStatistic":97},"DigitalDocument",{"url":83,"@type":84,"width":85,"height":86},"https://docshare.wps.com/thumbnails/corporate-credit-card-policy-guidelines-for-effective-use/385428.png","ImageObject",442,249,{"name":88,"@type":89},"Pentious","Person",{"url":68,"name":91,"@type":92},"DocShare","Organization","application/pdf","2026-10-07","2026-09-24",true,{"@type":98,"interactionType":99,"userInteractionCount":47},"InteractionCounter",{"@type":100},"ViewAction",{"@type":102,"mainEntity":103},"FAQPage",[104,110,114],{"name":105,"@type":106,"acceptedAnswer":107},"Who is eligible to receive a Corporate Credit Card?","Question",{"text":108,"@type":109},"Corporate Credit Cards are available only to the Chief Executive Officer and Directors.","Answer",{"name":111,"@type":106,"acceptedAnswer":112},"What are the main conditions and prohibited uses for cardholders?",{"text":113,"@type":109},"Cardholders must not use cards for private purchases, cash advances, or non-work uses. Cards must be used only for work-related expenses in limited circumstances and must not be tied to personal reward point systems or third-party payment platforms.",{"name":115,"@type":106,"acceptedAnswer":116},"What responsibilities apply to monthly reporting and transaction acquittal?",{"text":117,"@type":109},"Cardholders must complete monthly transaction acquittals within 5 working days, attaching supporting documentation such as tax invoices and receipts. Acquitted transactions must also be reviewed and approved within 5 working days, and a monthly summary list of officer transactions is provided to Council.","https://schema.org",{"og:url":78,"og:type":120,"og:title":59,"og:site_name":91,"og:description":61},"article",{"robots":122,"canonical":78},"index,follow",{"doc_id":124,"site_id":56},385428,1791275239,{"code":4,"msg":5,"data":127},{"doc_id":124,"user_id":128,"nickname":88,"user_avatar":129,"doc_module":9,"category_id":40,"category_name":41,"doc_title":59,"doc_description":61,"doc_content":130,"file_id":131,"file_url":132,"file_type":133,"file_size":134,"view_count":47,"is_deleted":4,"is_public":9,"is_downloadable":9,"audit_status":9,"page_count":76,"language":135,"language_code":57,"site_id":56,"html_lang":57,"table_of_contents":136,"faqs":137,"seo_title":138,"seo_description":61,"update_tm":139,"read_time":9},1374404730887,"https://ap-avatar.wpscdn.com/davatar_6f874abed73319feea01a86fa6f0fab8","Responsible Division  \nCorporate and Strategy  \n\n| Responsible Business Unit | Financial Services |\n| --- | --- |\n| Responsible Officer | Manager Financial Services |\n| Affected Business Units | All branches |\n| ECM Document Set ID | 4459570 |\n\nPurpose  \nTo set out guidelines for the effective use of Corporate Credit Cards in the City’s operations.  \nScope  \nThis policy applies to the card holders and employees who use and/or manage the City’s Corporate Credit Cards.  \nDefinitions  \nNil.  \nPolicy Statement  \nIssuing Of Corporate Credit Cards  \nCorporate Credit Cards will only be made available to:  \n• The Chief Executive Officer; and  \n• Directors.  \nLimitations  \nEach Corporate Credit Card is not to exceed a monthly limit of $10,000 .  \nConditions Of Use  \nCard holders must ensure that the Corporate Credit Card:  \n• Is not used for any private purchases.  \n• Is restricted to trusted and secure internet sites.  \n• Is not used for cash advances under any circumstances.  \n• Is used only for work related expenses in limited circumstances where ordinary payment methods are not practical.  \n• Is not tied to any form of personal reward point system (for example, Flybuys , or any type of loyalty card) . Any such reward points shall be the property of the City of Bayswater.  \n• Is not tied to any form of third-party payment platform (for example, Paypal) .  \nGeneral  \nThe cardholders are responsible for:  \n• Monthly acquittal of transactions ensuring supporting documentation such as tax invoices and receipts are attached.  \n• The administration of credit card uses and any transactions that are incurred.  \n• Reporting any fraudulent, unauthorised or disputed transactions.  \n• The return of the card to the Manager Financial Services for safe keeping purposes while on extended leave (for example, leave longer than 6 weeks)  \n• Transaction acquittals are to be completed within 5 working days.  \n• Reviewing and approving the acquitted transactions received within 5 working days.  \nA list of all Corporate Credit Card transactions for the month showing each officer's transactions summarised by nature and type is to be included in the monthly financial reports to Council.  \nSecurity  \nThe card is the responsibility of the cardholder. Lost or stolen cards are to be reported immediately to the financial institution and the Manager Financial Services.  \nA Corporate Credit Card Agreement is to be signed by the cardholder setting out the cardholder’s responsibilities and guidelines (see attached) .  \nA register of all current cardholders is to be maintained by the Financial Services and is to include:  \n• Masked Card Number  \n• Expiry Date  \n• Credit Limit  \nCredit cards are not transferable to other users.  \nOn leaving employment with the City of Bayswater, credit cards shall be surrendered to the Manager Financial Services. All surrendered credit cards shall be destroyed by cutting or other method as directed by the Manager Financial Services.  \nIn the event that a cardholder does not comply with the conditions of use, the Chief Executive Officer shall have the discretion to withdraw the card.  \nRelated Legislation  \nNil.  \nRelated Documentation  \n• Corporate Credit Card Agreement.  \nDocument details  \nRelevant delegations M-D04A Authority to incur expenses and apply money from the Municipal  \nFund Account  \n\n| Risk evaluation | Medium |  |  |\n| --- | --- | --- | --- |\n| Strategic link | Goal L4: Communicate in a clear and transparent way.\u003Cbr>Provide the community with useful information about Council's policies, services and events and advise the community of engagement outcomes. |  |  |\n| Council adoption | 28 September 2010 | Resolution | 12.2.17 |\n| Reviewed/modified | 26 February 2013 | Resolution | 12.2.9 |\n| Reviewed/modified | 28 February 2017 | Resolution | 10.9 |\n| Reviewed/modified | 20 February 2018 | Resolution | 13.2.1 |\n| Reviewed/modified | 28 March 2023 | Resolution | [10.6.4.4](10.6.4.4) |\n| Reviewed/modified | 27 May 2025 | Re","cbCaimyXEBmDV4td","https://ap.wps.com/l/cbCaimyXEBmDV4td","pdf",130093,"English","# Purpose\n# Scope\n# Definitions\n# Policy Statement\n## Issuing Of Corporate Credit Cards\n## Limitations\n## Conditions Of Use\n# General\n# Security\n# Related Legislation\n# Related Documentation\n# Document details","[{\"question\":\"Who is eligible to receive a Corporate Credit Card?\",\"answer\":\"Corporate Credit Cards are available only to the Chief Executive Officer and Directors.\"},{\"question\":\"What are the main conditions and prohibited uses for cardholders?\",\"answer\":\"Cardholders must not use cards for private purchases, cash advances, or non-work uses. Cards must be used only for work-related expenses in limited circumstances and must not be tied to personal reward point systems or third-party payment platforms.\"},{\"question\":\"What responsibilities apply to monthly reporting and transaction acquittal?\",\"answer\":\"Cardholders must complete monthly transaction acquittals within 5 working days, attaching supporting documentation such as tax invoices and receipts. Acquitted transactions must also be reviewed and approved within 5 working days, and a monthly summary list of officer transactions is provided to Council.\"}]","Corporate Credit Card Policy - Guidelines for Effective Use | PDF",1790269167]