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The role manages lead processing, correspondence, reporting, database updates, and CRM portals (including Cvent/extranet), while coordinating client site visits through logistics, itineraries, and client amenities. Core duties also cover responding to inquiries, preparing bids and customized proposals, tracking expenses, scheduling meetings, and providing cross-department relief support. 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Proficiency in Microsoft Office is expected, with strong written/verbal communication, organization, attention to detail, multitasking, and hospitality or events coordination experience as advantages.","https://schema.org",{"og:url":78,"og:type":121,"og:title":59,"og:site_name":91,"og:description":61},"article",{"robots":123,"canonical":78},"index,follow",{"doc_id":125,"site_id":56},257186,1790118318,{"code":4,"msg":5,"data":128},{"doc_id":125,"user_id":129,"nickname":88,"user_avatar":130,"doc_module":9,"category_id":40,"category_name":41,"doc_title":59,"doc_description":61,"doc_content":131,"file_id":132,"file_url":133,"file_type":134,"file_size":135,"view_count":101,"is_deleted":4,"is_public":9,"is_downloadable":9,"audit_status":9,"page_count":76,"language":136,"language_code":57,"site_id":56,"html_lang":57,"table_of_contents":137,"faqs":138,"seo_title":139,"seo_description":61,"update_tm":140,"read_time":9},687207024478,"https://ap-avatar.wpscdn.com/davatar_a8503ba1806abce46bf441b54a3ca4cd","DESTINATION DC  \nJob Description  \nJob Title: Convention Sales Assistant  \nReports To: Director of Convention Sales/Convention Sales Management  \nFLSA Status: Full-time/Non-Exempt  \nIncentive: Annual  \nPosition Summary  \nAre you organized, proactive, and passionate about helping groups experience Washington, DC? As a Convention Sales Assistant with Washington DC, you’ll play a vital role in supporting our Convention Sales team as we promote the nation's capital as a premier meetings destination.  \nThis role provides critical administrative and operational support to our Sales Managers, helping advance leads through every stage of the sales process, from lead generation and proposal preparation to client site inspections and event coordination.  \nIdeal candidates thrive in a fast-paced, collaborative environment, are detail-oriented, and demonstrate exceptional communication and multitasking skills. Familiarity with CRM systems, and love for Washington, DC’s hospitality and culture are a plus.  \nA day in the life as a Convention Sales Assistant:  \n• Respond to daily client inquiries on behalf of assigned sales team members.  \n• Generate and distribute daily sales leads, revisions, and confirmations by gathering necessary information.  \n• Manage daily administrative tasks including preparing bids, and correspondence, scheduling memos, processing mail, managing office supplies and organizing digital departmental files and records.  \n• Coordinate client site visits by securing accommodations, arranging transportation, scheduling appointments, preparing detailed itineraries and site materials, and arranging client amenities or gifts.  \nEssential Duties and Responsibilities (Include the following, but are not limited to)  \n1. Prepare correspondence and administer sales leads, including assigning booking numbers in the sales system, typing copying, and distributing materials as directed.  \n2. Prepare special reports, forms, data entry and database management for sales managers.  \n3. Sort and distribute mail and materials to Convention Sales and Services managers.  \n4. Manage all lead portal systems including Cvent, extranet and direct inquires.  \n5. Answer telephones and direct incoming inquiries as appropriate; assist customers (planners and member hotel representatives) as directed.  \n6. Maintain and continually expand knowledge of Washington, DC tourism information and information relevant to member hotels.  \n7. Perform account management system updates for the Convention Sales department.  \n8. Provide relief support for the front desk and assist with telephone coverage for other departments as appropriate.  \n9. Create customized proposals and marketing material for specific customer requests.  \n10. Assist Convention Sales department with special projects including trade shows, special event activities and site visits.  \n11. Schedule and set up meetings on behalf of Convention Sales Managers, including coordinating logistics and preparing materials.  \n12. Complete and submit expense reports on behalf of Sales Managers in a timely and accurate manner; input expenses into project management forms to assist with budget tracking and reporting.  \n13. Submit event requests on behalf of Sales Managers for upcoming client events, tradeshows, and conferences, ensuring all necessary details and approvals are accurately documented.  \n14. Participate in cross training with other departments, as assigned.  \n15. Perform other duties and special projects as assigned.  \nWhat You Bring: Experience, Competencies & Education  \n1. Minimum of 1 (one) year of administrative work experience, showing effective training in team support, project management, creating power point presentations and general administrative functions.  \n2. Bachelor’s Degree (B.S./B.A.) preferred but not required.  \n3. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and database management programs with the ability to learn new software programs as direct","cbCaimfDMVGaDRpH","https://ap.wps.com/l/cbCaimfDMVGaDRpH","pdf",172912,"English","# Job Description\n## Position Summary\n## A day in the life as a Convention Sales Assistant\n## Essential Duties and Responsibilities\n## What You Bring: Experience, Competencies & Education\n## Accountabilities & Measures\n## Americans with Disabilities Specifications\n## Work Environment\n## To Apply","[{\"question\":\"What does the Convention Sales Assistant do in daily operations?\",\"answer\":\"Respond to client inquiries, generate and distribute sales leads and confirmations, manage administrative tasks, and coordinate client site visits including logistics, appointments, and itineraries.\"},{\"question\":\"Which systems and tools are used for lead and sales administration?\",\"answer\":\"The role supports lead portals and systems such as Cvent, extranet, and direct inquiries, and uses Microsoft Office (Word, Excel, PowerPoint, Outlook) along with database management tools.\"},{\"question\":\"What experience and skills are required or preferred?\",\"answer\":\"Minimum one year of administrative work experience is required; a bachelor’s degree is preferred. Proficiency in Microsoft Office is expected, with strong written/verbal communication, organization, attention to detail, multitasking, and hospitality or events coordination experience as advantages.\"}]","Convention Sales Assistant | PDF",1789311747]