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It also details sole source selection under a Competitive Exemption List and the limited circumstances for emergency purchases when safety, property, environment, or normal operations are threatened. Additional cautions govern P-Card use, requiring prior GW IT security and Privacy Office review for purchases involving non-public or personal information and proper contract review before execution.",{"@graph":63,"@context":118},[64,80,101],{"@type":65,"itemListElement":66},"BreadcrumbList",[67,71,74,77],{"item":68,"name":69,"@type":70,"position":9},"https://docshare.wps.com","Home","ListItem",{"item":72,"name":10,"@type":70,"position":73},"https://docshare.wps.com/template/",2,{"item":75,"name":41,"@type":70,"position":76},"https://docshare.wps.com/template/letters/",3,{"item":78,"name":59,"@type":70,"position":79},"https://docshare.wps.com/template/contract-process-guide-limited/189370/",4,{"url":78,"name":59,"@type":81,"image":82,"author":87,"headline":59,"publisher":90,"fileFormat":93,"inLanguage":57,"description":61,"dateModified":94,"datePublished":95,"encodingFormat":93,"isAccessibleForFree":96,"interactionStatistic":97},"DigitalDocument",{"url":83,"@type":84,"width":85,"height":86},"https://docshare.wps.com/thumbnails/contract-process-guide-limited/189370.png","ImageObject",442,249,{"name":88,"@type":89},"Rizky","Person",{"url":68,"name":91,"@type":92},"DocShare","Organization","application/pdf","2026-09-23","2026-09-03",true,{"@type":98,"interactionType":99,"userInteractionCount":79},"InteractionCounter",{"@type":100},"ViewAction",{"@type":102,"mainEntity":103},"FAQPage",[104,110,114],{"name":105,"@type":106,"acceptedAnswer":107},"When is competitive solicitation required for selecting a contractor?","Question",{"text":108,"@type":109},"Competitive solicitation is required before a contractor can be selected for most purchases over $25,000 using university or non-federal research funds.","Answer",{"name":111,"@type":106,"acceptedAnswer":112},"What conditions allow sole source selection?",{"text":113,"@type":109},"Sole source selection is allowed when a good or service is on the Competitive Exemption List (and is not federally funded) and when restriction of competition can be adequately justified in rare situations.",{"name":115,"@type":106,"acceptedAnswer":116},"What are the P-Card restrictions for IT purchases and contracts?",{"text":117,"@type":109},"Any IT hardware or software purchase that processes or stores non-public or personal information must be reviewed by GW IT Security and the Privacy Office before purchase, even when using a P-Card. Any written or electronic contract related to a P-Card purchase must be reviewed before execution by an authorized signatory.","https://schema.org",{"og:url":78,"og:type":120,"og:title":59,"og:site_name":91,"og:description":61},"article",{"robots":122,"canonical":78},"index,follow",{"doc_id":124,"site_id":56},189370,1788396366,{"code":4,"msg":5,"data":127},{"doc_id":124,"user_id":128,"nickname":88,"user_avatar":129,"doc_module":9,"category_id":40,"category_name":41,"doc_title":59,"doc_description":61,"doc_content":130,"file_id":131,"file_url":132,"file_type":133,"file_size":134,"view_count":76,"is_deleted":4,"is_public":9,"is_downloadable":9,"audit_status":9,"page_count":135,"language":136,"language_code":57,"site_id":56,"html_lang":57,"table_of_contents":137,"faqs":138,"seo_title":139,"seo_description":61,"update_tm":125,"read_time":140},962085564807,"https://ap-avatar.wpscdn.com/davatar_6f874abed73319feea01a86fa6f0fab8","| Caution : | • Purchases of technology hardware, software or cloud services CANNOT be made with a P-Card without prior review by GW IT through a Vendor Security Risk Assessment.\u003Cbr>• Additionally, P-Card purchases of a product that processes or stores non-public or personal information MUST ALSO be reviewed by the Privacy Office (email the Privacy Office at [privacy@gwu.edu](privacy@gwu.edu)) . |\n| --- | --- |\n\n\n| Table 1: Procurement Options at GW |  |\n| --- | --- |\n| GW iBuy+ | Contracted Suppliers: iBuy+ includes a list of suppliers and vendors that are already under contract with GW. Check to see if the product or service available through iBuy+ Goods and Services or iBuy Travel. For further information, visit the iBuy+ website or contact the iBuy+ Hotline at 571-553-4477. |\n| P-Card Program | The Procurement Card (P-Card) is a corporate credit card that can be used for approved purchases of goods and services under $3,500 . HOWEVER, any purchase of ANY IT software or hardware products or services that process non-public and personal information MUST FIRST be reviewed by GW IT Security and the Privacy Office prior to purchase (even with a P-Card!) . Furthermore, any written (or electronic) contract related to a P-Card purchase must be properly reviewed prior to execution by an authorized signatory. More information can be found on the PCard Program website. |\n\n\n| Competitive\u003Cbr>Solicitation; Quotes or Proposals | Competitive solicitation is required before a contractor can be selected for the majority of purchases over $25,000 using university or non-federal research funds. Solicitations may be in the forms of a quote (formal or informal), bid, or request for proposal. For Federal funds, the process is a bit more detailed and it is suggested that you contact Procurement for additional terms and requirements prior to engaging a supplier. |\n| --- | --- |\n| Sole Source\u003Cbr>Selection (Appendix A) | Competitive Exemption List: If a good or service is on the Competitive Exemption List (and is not federally funded), an end user office may select a contractor with no competition, and the purchase may be paid by P-Card or via Payment Request form. Sole source selection is also used in rare situations when restriction of competition can be adequately justified. See Appendix A. |\n| Emergency\u003Cbr>Purchases | In the event of an occurrence that threatens the safety or health of the GW community, cause loss or damage to university property or environment, or disrupts normal university operations, the CFO may waive competitive solicitation and approve expedited procurement of goods and services to respond to the\u003Cbr>emergency. |","cbCailxl4oflX5PH","https://ap.wps.com/l/cbCailxl4oflX5PH","pdf",923207,71,"English","# Procurement Options at GW\n## GW iBuy+ and P-Card Program\n## Competitive Solicitation; Quotes or Proposals\n## Sole Source Selection (Appendix A)\n## Emergency Purchases","[{\"question\":\"When is competitive solicitation required for selecting a contractor?\",\"answer\":\"Competitive solicitation is required before a contractor can be selected for most purchases over $25,000 using university or non-federal research funds.\"},{\"question\":\"What conditions allow sole source selection?\",\"answer\":\"Sole source selection is allowed when a good or service is on the Competitive Exemption List (and is not federally funded) and when restriction of competition can be adequately justified in rare situations.\"},{\"question\":\"What are the P-Card restrictions for IT purchases and contracts?\",\"answer\":\"Any IT hardware or software purchase that processes or stores non-public or personal information must be reviewed by GW IT Security and the Privacy Office before purchase, even when using a P-Card. Any written or electronic contract related to a P-Card purchase must be reviewed before execution by an authorized signatory.\"}]","Contract Process Guide - Limited | PDF",25]