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It defines who may sign contracts, including delegated thresholds for the Provost and other officials, and when escalation is required. It also covers capital project approvals, conflicts of interest alignment, and written contract requirements with advance reviews by relevant departments, Risk Management, and General Counsel.",{"@graph":63,"@context":119},[64,80,102],{"@type":65,"itemListElement":66},"BreadcrumbList",[67,71,74,77],{"item":68,"name":69,"@type":70,"position":9},"https://docshare.wps.com","Home","ListItem",{"item":72,"name":10,"@type":70,"position":73},"https://docshare.wps.com/template/",2,{"item":75,"name":41,"@type":70,"position":76},"https://docshare.wps.com/template/letters/",3,{"item":78,"name":59,"@type":70,"position":79},"https://docshare.wps.com/template/contract-policy-review-and-approval-delegations/307115/",4,{"url":78,"name":59,"@type":81,"image":82,"author":87,"headline":59,"publisher":90,"fileFormat":93,"inLanguage":57,"description":61,"dateModified":94,"datePublished":95,"encodingFormat":93,"isAccessibleForFree":96,"interactionStatistic":97},"DigitalDocument",{"url":83,"@type":84,"width":85,"height":86},"https://docshare.wps.com/thumbnails/contract-policy-review-and-approval-delegations/307115.png","ImageObject",442,249,{"name":88,"@type":89},"Adam","Person",{"url":68,"name":91,"@type":92},"DocShare","Organization","application/pdf","2026-10-18","2026-09-19",true,{"@type":98,"interactionType":99,"userInteractionCount":101},"InteractionCounter",{"@type":100},"ViewAction",7,{"@type":103,"mainEntity":104},"FAQPage",[105,111,115],{"name":106,"@type":107,"acceptedAnswer":108},"Who is covered by the Contract Policy?","Question",{"text":109,"@type":110},"The policy applies to all university employees, students, and student organizations that seek to enter into agreements obligating the university to pay, provide services or goods, or use university property or facilities to a third party.","Answer",{"name":112,"@type":107,"acceptedAnswer":113},"What determines whether someone can approve or sign a contract for the university?",{"text":114,"@type":110},"No one may approve or sign on behalf of the university unless they have valid delegation of authority from the Vice-Chancellor. Signature authority is further delegated to other officials with specified expenditure thresholds.",{"name":116,"@type":107,"acceptedAnswer":117},"When must General Counsel review and approve contracts?",{"text":118,"@type":110},"General Counsel must review and approve contracts before submission to the authorized signatory when the university must expend more than $25,000, when the university must defend or indemnify the other party, when liability limitations are sought, for terms of three or more years, and for contracts involving unique risks and liability.","https://schema.org",{"og:url":78,"og:type":121,"og:title":59,"og:site_name":91,"og:description":61},"article",{"robots":123,"canonical":78},"index,follow",{"doc_id":125,"site_id":56},307115,1790195222,{"code":4,"msg":5,"data":128},{"doc_id":125,"user_id":129,"nickname":88,"user_avatar":130,"doc_module":9,"category_id":40,"category_name":41,"doc_title":59,"doc_description":61,"doc_content":131,"file_id":132,"file_url":133,"file_type":134,"file_size":135,"view_count":101,"is_deleted":4,"is_public":9,"is_downloadable":9,"audit_status":9,"page_count":76,"language":136,"language_code":57,"site_id":56,"html_lang":57,"table_of_contents":137,"faqs":138,"seo_title":139,"seo_description":61,"update_tm":140,"read_time":9},1374404737137,"https://ap-avatar.wpscdn.com/davatar_155a257f0dc6eb9ab79c44ca47cae57d","Contract Policy  \nThis policy applies to all university employees, students, and student organizations who seek to enter into any type of agreement that obligates the university to provide payment, services, goods, or use of university property or facilities to a third party. Contractual agreements governed by this policy include, but are not limited to, consulting services, software licenses, design/engineering/construction contracts, employment agreements, equipment leases, and anyother arrangement that obligates university funds to pay for services such as speakers, bands, research projects, etc.  \nAuthority to Sign Contracts  \nIn accordance with Ordinance 5, section 4, the Vice-Chancellor has the authority to execute all legal documents such as contracts and may delegate his authority to others. Thus, no individual has the authority to approve or sign contracts on behalf of the university unless they have a valid delegation of authority from the Vice-Chancellor.  \nThe Vice-Chancellor has delegated authority to sign contracts to the Provost and has authorized the Provost to further delegate authority to sign contracts. The Provost must sign all contracts exceeding $100,000 unless delegated otherwise. The Provost has delegated to the Chief Financial Officer and Vice President for Administration, the Assistant Vice President for Facilities Management, and the Assistant Vice President of Campus Planning, Design, and Construction the authority to sign contracts within their respective areas that do not require the University to expend more than $125,000 . The Vice President for Economic Development has been delegated authority to sign contracts in their area that do not require the University to expend more than $100,000 . The Dean of the College has been delegated authority to sign contracts in their division that do not require the University to expend more than $50,000 . The Provost has also delegated authority to the Dean of the School of Theology to sign contracts in their area that do not require the University to expend more than $40,000 . The Vice President for Student Life and Dean of Students, the Vice President and Dean of Admission and Financial Aid, the Associate Provost for Library and Information Technology Services, the Vice President for Community Building and Connections, and the Vice President for University Relations have been delegated to sign contracts in their respective areas that do not require the University to expend more than $25,000 and are for one year or less. Finally, the Provost has delegated authority to the Vice President and General Counsel to sign engagement letter(s) for legal or litigation services. The Provost must sign any contract that does not fall within these delegations.  \nCapital Projects  \nFor capital projects where the aggregate cost of design and construction is anticipated to exceed $1,000,000, the project concept and proposed material terms for contracts for design and construction must be reviewed and approved by the Board of Regents prior to entering into the contracts.  \nConflicts of Interest  \nUniversity officials with contract authority must exercise that authority in a manner consistent with the university's policy on Conflicts of Interest.  \nImportance of Written Contracts and Advance Review  \nA. Written Contracts  \nAll contracts with third parties involving university resources should be in writing, regardless of prior practice or prior business relationships with the person or entity. The contract must list the legal name and address of the third party/vendor and the terms must be clearly specified, e.g., effective date, length of contract, cost, deliverables. The contact should include the University’s legal name- “The University of the South”.  \nB. Purchasing Goods and Services  \nContracts for the purchase of goods and services are subject to procedures outlined in the University Procurement Policy and Procedures. University Purchasing Forms/Templates contain the Un","cbCaiswtORD013YC","https://ap.wps.com/l/cbCaiswtORD013YC","pdf",98223,"English","# Authority to Sign Contracts\n# Capital Projects\n# Conflicts of Interest\n# Importance of Written Contracts and Advance Review\n## Written Contracts\n## Purchasing Goods and Services\n## Advance Review by Relevant Department(s)\n## Advance Review by the Office of General Counsel","[{\"question\":\"Who is covered by the Contract Policy?\",\"answer\":\"The policy applies to all university employees, students, and student organizations that seek to enter into agreements obligating the university to pay, provide services or goods, or use university property or facilities to a third party.\"},{\"question\":\"What determines whether someone can approve or sign a contract for the university?\",\"answer\":\"No one may approve or sign on behalf of the university unless they have valid delegation of authority from the Vice-Chancellor. Signature authority is further delegated to other officials with specified expenditure thresholds.\"},{\"question\":\"When must General Counsel review and approve contracts?\",\"answer\":\"General Counsel must review and approve contracts before submission to the authorized signatory when the university must expend more than $25,000, when the university must defend or indemnify the other party, when liability limitations are sought, for terms of three or more years, and for contracts involving unique risks and liability.\"}]","Contract Policy - Review and Approval Delegations | PDF",1789844277]