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It explains why MnDOT and ACEC/MN revised the method and sets improvement goals including transparency, consistent scoring, clear upfront expectations, and incorporation of Department of Administration requirements. The guide details the step-by-step workflow using Evaluation Software, covering consultant and MnDOT evaluations, acceptance vs contesting, escalation and dispute resolution, rating handling, and how outcomes affect prequalification and the CART tracking database.",{"@graph":63,"@context":119},[64,80,102],{"@type":65,"itemListElement":66},"BreadcrumbList",[67,71,74,77],{"item":68,"name":69,"@type":70,"position":9},"https://docshare.wps.com","Home","ListItem",{"item":72,"name":10,"@type":70,"position":73},"https://docshare.wps.com/template/",2,{"item":75,"name":11,"@type":70,"position":76},"https://docshare.wps.com/template/presentations/",3,{"item":78,"name":59,"@type":70,"position":79},"https://docshare.wps.com/template/consultant-guide-mndot-pt-contract-performance-evaluation-process-updated-1417/178066/",4,{"url":78,"name":59,"@type":81,"image":82,"author":87,"headline":59,"publisher":90,"fileFormat":93,"inLanguage":57,"description":61,"dateModified":94,"datePublished":95,"encodingFormat":93,"isAccessibleForFree":96,"interactionStatistic":97},"DigitalDocument",{"url":83,"@type":84,"width":85,"height":86},"https://docshare.wps.com/thumbnails/consultant-guide-mndot-pt-contract-performance-evaluation-process-updated-1417/178066.png","ImageObject",442,249,{"name":88,"@type":89},"\tWilliam","Person",{"url":68,"name":91,"@type":92},"DocShare","Organization","application/vnd.openxmlformats-officedocument.wordprocessingml.document","2026-10-20","2026-09-02",true,{"@type":98,"interactionType":99,"userInteractionCount":101},"InteractionCounter",{"@type":100},"ViewAction",10,{"@type":103,"mainEntity":104},"FAQPage",[105,111,115],{"name":106,"@type":107,"acceptedAnswer":108},"Why was MnDOT’s P/T Contract Evaluation process revised?","Question",{"text":109,"@type":110},"MnDOT and ACEC/MN identified the need to revise the Professional/Technical (P/T) Contract Evaluation process due to factors such as lack of valuable information, subjectivity, inconsistency, and timing issues.","Answer",{"name":112,"@type":107,"acceptedAnswer":113},"What is the role of Evaluation Software (ES) in the process?",{"text":114,"@type":110},"ES initiates consultant and MnDOT evaluations after final invoice approval, sends electronic evaluation links to the parties, and distributes submitted evaluations for review, revisions, acceptance/contesting, and posting to the MnDOT database.",{"name":116,"@type":107,"acceptedAnswer":117},"How does contesting an evaluation work?",{"text":118,"@type":110},"Consultants can challenge ratings by requesting a meeting. 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A collaborative working team was formed with the main goal to develop tools and processes for performance evaluations that benefit MnDOT and the Consultant Community.\nGoals\nAs stated above, the main goal was to develop tools and processes for performance evaluations that benefit MnDOT and the consultant community.  In addition, the following goals were identified to improve on the existing evaluation process:\nDevelop tools and processes for performance evaluations that benefit MnDOT and the Consultant Community.\nTransparency and Consistency should be included in the evaluation process.\nDefine expectations of both sides up front.  Establish and define criteria by which the consultant and MnDOT will be measured /evaluated.\nInclude the Department of Administration’s evaluation requirements and incorporate into the process.\nWorking Team Outcomes\nNew process for performance evaluations (including interim and final).\nNew performance evaluation Master Template that includes global criteria for each contract evaluation no matter what the work type (master evaluation form).\nContract/work specific criteria for different work types (work-type templates).  All templates include the Department of Administration’s questions/requirements.\nScoring system to minimize subjectivity and promote consistency.\nContent and process to enable Consultant Agreement Reporting & Tracking (CART) database consultant to load and create process automated evaluations.\nProcess for improvement and dispute resolution.\nProcess for how the evaluations affect the prequalification process.\nFor more information regarding the new evaluation development, working team approach and recommendations, evaluation templates and overall process, please see the working team’s Final Report:\n\u0013 HYPERLINK \"http://www.dot.state.mn.us/consult/pdfs/collaboration-final-report-performance-evaluation-improvement.pdf\" \u0014http://www.dot.state.mn.us/consult/pdfs/collaboration-final-report-performance-evaluation-improvement.pdf\u0015\nStep-by-Step Process Instructions for Consultants\nP/T Contract Performance Evaluation\nFor the new P/T Contract Evaluation process, the Consultant has the opportunity to evaluate MnDOT and review and accept MnDOT’s evaluation.  The following are step-by-step instructions for this process (red indicates specific consultant actions; green indicates specific MnDOT actions):\nEvaluation Software (ES) initiates the Consultant Evaluation and MnDOT Evaluation following MnDOT Project Manager (PM) and Contract Administrator approval of final invoice.\nA link via email to electronic evaluation is sent to MnDOT and Consultant PM. (Note the closeout process, final audit and final invoice payment cannot be completed until the evaluation process is completed.)\nMnDOT PM completes the evaluation of consultant and submits to ES.\nES sends the consultant evaluation to MnDOT Contract Administrator (CA) to review for consistency and compliance with policies. CA coordinates with MnDOT PM if changes are necessary.  If necessary, CA resubmits revised consultant evaluation to ES.\nES sends the consultant evaluation to the Consultant PM for review.  Consultant P","cbCaisqTKrXgH6oq","https://ap.wps.com/l/cbCaisqTKrXgH6oq","docx",699993,"English","# Background/Executive Summary\n## Goals\n## Working Team Outcomes\n# Step-by-Step Process Instructions for Consultants\n## P/T Contract Performance Evaluation","[{\"question\":\"Why was MnDOT’s P/T Contract Evaluation process revised?\",\"answer\":\"MnDOT and ACEC/MN identified the need to revise the Professional/Technical (P/T) Contract Evaluation process due to factors such as lack of valuable information, subjectivity, inconsistency, and timing issues.\"},{\"question\":\"What is the role of Evaluation Software (ES) in the process?\",\"answer\":\"ES initiates consultant and MnDOT evaluations after final invoice approval, sends electronic evaluation links to the parties, and distributes submitted evaluations for review, revisions, acceptance/contesting, and posting to the MnDOT database.\"},{\"question\":\"How does contesting an evaluation work?\",\"answer\":\"Consultants can challenge ratings by requesting a meeting. If MnDOT PM and Consultant PM cannot resolve the differences, the issue is escalated to their supervisors, and once resolved, the final evaluation is submitted to ES and posted to the database.\"}]","Consultant Guide - MnDOT P/T Contract Performance Evaluation Process - Updated 1/4/17 | DOCX",1788330291]