[{"data":1,"prerenderedAt":-1},["ShallowReactive",2],{"detail-sidebar-cat-1-en-105":3,"doc-seo-301562-105":53,"doc-detail-301562-en":130},{"code":4,"msg":5,"data":6},0,"success",[7,14,19,24,29,34,39,44,49],{"id":8,"doc_module":9,"doc_module_name":10,"category_name":11,"show_sort_weight":12,"slug":13},11,1,"Template","Presentations",90,"presentations",{"id":15,"doc_module":9,"doc_module_name":10,"category_name":16,"show_sort_weight":17,"slug":18},12,"Resumes",80,"resumes",{"id":20,"doc_module":9,"doc_module_name":10,"category_name":21,"show_sort_weight":22,"slug":23},14,"Invoices",70,"invoices",{"id":25,"doc_module":9,"doc_module_name":10,"category_name":26,"show_sort_weight":27,"slug":28},15,"Posters",60,"posters",{"id":30,"doc_module":9,"doc_module_name":10,"category_name":31,"show_sort_weight":32,"slug":33},16,"Social Media",50,"social-media",{"id":35,"doc_module":9,"doc_module_name":10,"category_name":36,"show_sort_weight":37,"slug":38},17,"Forms",40,"forms",{"id":40,"doc_module":9,"doc_module_name":10,"category_name":41,"show_sort_weight":42,"slug":43},18,"Letters",30,"letters",{"id":45,"doc_module":9,"doc_module_name":10,"category_name":46,"show_sort_weight":47,"slug":48},21,"Paper Templates",5,"papers-templates",{"id":50,"doc_module":9,"doc_module_name":10,"category_name":51,"show_sort_weight":4,"slug":52},158,"General","general-158",{"code":4,"msg":54,"data":55},"ok",{"site_id":56,"language":57,"slug":58,"title":59,"keywords":60,"description":61,"schema_data":62,"social_meta":123,"head_meta":125,"extra_data":127,"updated_unix":129},105,"en","consenting-to-electronic-w-2","Consenting to Electronic W-2","","Instructions for opting in to receive a W-2 tax form in digital form only through myHR, including benefits such as reduced paper use and protection of sensitive personal information. Provides step-by-step consent actions and key deadlines: consent must be completed no later than December 31. Explains when the online W-2 becomes available, what changes if you do not opt in, how coverage works for future forms, and how electronic consent affects mailing if you leave the university.",{"@graph":63,"@context":122},[64,80,101],{"@type":65,"itemListElement":66},"BreadcrumbList",[67,71,74,77],{"item":68,"name":69,"@type":70,"position":9},"https://docshare.wps.com","Home","ListItem",{"item":72,"name":10,"@type":70,"position":73},"https://docshare.wps.com/template/",2,{"item":75,"name":36,"@type":70,"position":76},"https://docshare.wps.com/template/forms/",3,{"item":78,"name":59,"@type":70,"position":79},"https://docshare.wps.com/template/consenting-to-electronic-w-2/301562/",4,{"url":78,"name":59,"@type":81,"image":82,"author":87,"headline":59,"publisher":90,"fileFormat":93,"inLanguage":57,"description":61,"dateModified":94,"datePublished":95,"encodingFormat":93,"isAccessibleForFree":96,"interactionStatistic":97},"DigitalDocument",{"url":83,"@type":84,"width":85,"height":86},"https://docshare.wps.com/thumbnails/consenting-to-electronic-w-2/301562.png","ImageObject",442,249,{"name":88,"@type":89},"Sarah ","Person",{"url":68,"name":91,"@type":92},"DocShare","Organization","application/pdf","2026-09-23","2026-09-19",true,{"@type":98,"interactionType":99,"userInteractionCount":76},"InteractionCounter",{"@type":100},"ViewAction",{"@type":102,"mainEntity":103},"FAQPage",[104,110,114,118],{"name":105,"@type":106,"acceptedAnswer":107},"How do I consent to receive an electronic-only W-2 in myHR?","Question",{"text":108,"@type":109},"Log in to myHR, click the Pay tile, select \"W-2 Electronic Consent\" from the left menu, review the consent, then check the box and click \"Submit.\"","Answer",{"name":111,"@type":106,"acceptedAnswer":112},"When must I submit my consent for an electronic-only W-2?",{"text":113,"@type":109},"To opt in for an \"electronic-only\" W-2, you must consent no later than December 31 of that year.",{"name":115,"@type":106,"acceptedAnswer":116},"What happens if I do not opt in to electronic-only W-2?",{"text":117,"@type":109},"If you are an active employee, you can still access the electronic W-2 in myHR, but an additional paper copy will be printed and mailed to your \"Home\" address on file.",{"name":119,"@type":106,"acceptedAnswer":120},"Why might I not see the \"W-2 Electronic Consent\" option in myHR?",{"text":121,"@type":109},"You may not have access because you were not paid by Northwestern this calendar year, you had no federal withholding or FICA taxes taken this year, you are on unpaid leave, or other eligibility conditions apply; if none apply, contact askHR.","https://schema.org",{"og:url":78,"og:type":124,"og:title":59,"og:site_name":91,"og:description":61},"article",{"robots":126,"canonical":78},"index,follow",{"doc_id":128,"site_id":56},301562,1790004415,{"code":4,"msg":5,"data":131},{"doc_id":128,"user_id":132,"nickname":88,"user_avatar":133,"doc_module":9,"category_id":35,"category_name":36,"doc_title":59,"doc_description":61,"doc_content":134,"file_id":135,"file_url":136,"file_type":137,"file_size":138,"view_count":76,"is_deleted":4,"is_public":9,"is_downloadable":9,"audit_status":9,"page_count":73,"language":139,"language_code":57,"site_id":56,"html_lang":57,"table_of_contents":140,"faqs":141,"seo_title":142,"seo_description":61,"update_tm":143,"read_time":9},962085320529,"https://ap-avatar.wpscdn.com/davatar_9964176cb1d06d4a9deccf72a44ae3dc","Knowledgebase > Payroll & Taxes > Year-End Tax Forms > Consenting to Electronic W-2  \nConsenting to Electronic W-2  \nChris Tondini-2026-01-13-Year-End Tax Forms  \nOpt in to receive your W-2 tax form in digital form only in myHR, eliminating the paper copy. You will be able to download (and print) your W-2 as needed, while protecting your sensitive personal information, reducing paper and bulk printing, and decreasing unnecessary expenses.  \nTo consent to an electronic-only W-2, please follow these steps:  \n[1. Log in to myHR at](1. Log in to myHR at myhr.northwestern.edu)[ ](1. Log in to myHR at myhr.northwestern.edu)[myhr.northwestern.edu](1. Log in to myHR at myhr.northwestern.edu).  \n2. Click the Pay tile.  \n3. Select W-2 Electronic Consent from the left menu.  \n4. Review the consent and, if you agree, select the checkbox and click “Submit.”  \nImportant notes:  \n To opt-in for an “electronic-only”W-2, you must consent no later than December 31 of that year.  \n You may withdraw your consent at any time by visiting the same page in myHR.  \n Unless you withdraw your consent, it will remain active for all future W-2 forms.  \n Only employees with access to myHR may opt-in. Some short-term workers (such as “Special Pay”individuals) do not have access to myHR and will receive a mailed W-2 by default.  \nWhen will my online W-2 be available?  \nPer IRS regulations, your W-2 will be available online no later than January 31st. If you opt in to the electroniconly version, we will notify you via email when your form is ready for download in myHR.  \nWhat happens if I don’t opt in?  \nIf you are an active employee, you will still be able to access your electronic W-2 in myHR. However, an additional paper copy will be printed and mailed to your “Home” address on file. Opting in prevents the automatic printing and mailing of a paper W-2 form with your personal information.  \nHow will I obtain my W-2 if I leave Northwestern?  \nOnce you leave Northwestern, you are no longer able to log into myHR. If you leave the University before the W-2 is issued in January, it will be automatically mailed to your latest home address on file, regardless of your electronic consent.  \nWhy don’t I have the option to consent?  \nIf you’ve followed the steps above but do not see the “W-2 Electronic Consent” option, it may be for one of the following reasons:  \n You have not been paid by Northwestern this calendar year; only employees paid this year, or those newly hired in the last 31 days, will have access to the W-2 Consent.  \n You do not have federal withholding or FICA taxes taken this calendar year; if you have received only scholarship (fellowship) payments, you may not receive a W-2 . (Nonresidents will receive a 1042-S Form, while U.S. citizens/residents for tax purposes may still need to report these earnings on their year-end filing, depending on how the funds were used.)  \n You are currently in an unpaid leave status; employees on unpaid leave will receive their W-2 at their current home address.  \nIf none of the above applies to you, and you still do not see the W-2 Electronic Consent option in myHR, please contact askHR at 847-491-4700 [or](or askhr@northwestern.edu)[ ](or askhr@northwestern.edu)[askhr@northwestern.edu](or askhr@northwestern.edu).","cbCaibUQMUcJNokX","https://ap.wps.com/l/cbCaibUQMUcJNokX","pdf",44538,"English","# Consenting to Electronic W-2\n## How to opt in\n## Important notes and consent timeline\n## Availability of the online W-2\n## If you do not opt in\n## If you leave Northwestern\n## Why you may not see the consent option","[{\"question\":\"How do I consent to receive an electronic-only W-2 in myHR?\",\"answer\":\"Log in to myHR, click the Pay tile, select \\\"W-2 Electronic Consent\\\" from the left menu, review the consent, then check the box and click \\\"Submit.\\\"\"},{\"question\":\"When must I submit my consent for an electronic-only W-2?\",\"answer\":\"To opt in for an \\\"electronic-only\\\" W-2, you must consent no later than December 31 of that year.\"},{\"question\":\"What happens if I do not opt in to electronic-only W-2?\",\"answer\":\"If you are an active employee, you can still access the electronic W-2 in myHR, but an additional paper copy will be printed and mailed to your \\\"Home\\\" address on file.\"},{\"question\":\"Why might I not see the \\\"W-2 Electronic Consent\\\" option in myHR?\",\"answer\":\"You may not have access because you were not paid by Northwestern this calendar year, you had no federal withholding or FICA taxes taken this year, you are on unpaid leave, or other eligibility conditions apply; if none apply, contact askHR.\"}]","Consenting to Electronic W-2 | PDF",1789783534]