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Positions are considered full time and do require hours outside of the standard M-F, 9-5 work week. The Summer Event Coordinator (SEC) will assist in the day-to-day operations of camps and conferences. You will be expected to serve as the liaison to a select group of camps and conferences and routinely follow up with guests to ensure a successful event. This position will require you to work with minors, and candidates are required to complete background screenings before employment. Compensation will include hourly wages and housing.  \nTerms of Employment:  \n● SECs reside in a residence hall room assigned by the Summer Conference Staff. If a staff member leaves the position, s/he must move out of the staff room and will be required to move off-campus.  \n● SECs may not engage in other paid employment, summer school or significant volunteer  \nactivities without the written permission of the Assistant Director of Conference & Event Services. Permission to continue these activities will be withdrawn if these conflict with the performance of job responsibilities.  \n● SECs may not be away from campus without prior permission of the Assistant Director of Conference & Event Services. Staff members are expected to be on campus most weekends.  \n● Payroll is on a bi-weekly basis, subject to a schedule published by the Payroll Office.  \n● SECs report directly to the Assistant Director of Conference & Event Services.  \n● SECs will be required to attend training May 29-June 1, 2018.  \nResponsibilities:  \n● Assist with the coordination of assigned residence halls, meeting space and meal requirements.  \n● Serve as the liaison to the on-site group coordinator to oversee the day-to-day operations with camps and conferences.  \n● Conduct pre/post meeting and classroom space inspections.  \n● Monitor all meeting and classroom spaces utilized by the guests.  \n● Place appropriate directional and informational signs for conferences.  \n● Maintain daily contact with sponsors or their representative to check on any possible needs or problems.  \n● Follow up on all sponsor requests in a complete, efficient, and timely manner.  \n● Provide assistance to conference sponsors and participants after normal working hours if necessary or obtain appropriate assistance for them.  \n● Perform administrative and office tasks as needed.  \n● Deliver paperwork to various campus offices and run other errands as needed.  \n● Call conference contacts each day to ensure we are providing the best service to their group.  \n● Attend all staff meetings and training programs as scheduled.  \n● Promptly and efficiently perform required administrative duties such as distribution of mail, posters, and bulletins with careful attention to detail.  \n● Prepare the facilities as necessary for each incoming conference group.  \n● Be knowledgeable in the area of University policies and procedures and be able to appropriately explain and implement them.  \n● Be knowledgeable in the area of Summer Conferences, University, and community resources, events and services.  \n● Provide assistance within limits of capability and training in an emergency.  \n● Assist with opening classroom space for conference groups.  \n● Conduct oneself in such a manner that provides a positive role model on behalf of Wake Forest University to conference guests.  \n● Perform other duties as assigned.  \nOn Call Duties:  \n● Serve as Conference Staff on call throughout summer with the Assistant Director of Conference & Event Services.  \n● Respond to problems that may arise after normal business hours.  \n● Contact Conference Staff, Assistant Director or Director when necessary for assistance.  \n● Maintain an accurate log of after hours problems that occur.  \n● Communicate effectively with the Aramark, Facilities, Residence Life and Housing, and the Conference & Event ","cbCaienKMGe2ywDf","https://ap.wps.com/l/cbCaienKMGe2ywDf","pdf",129562,"English","# Terms of Employment\n# Responsibilities\n# On Call Duties\n# Requirements\n# Important Qualities\n# Summer Event Coordinator Housing Policy","[{\"question\":\"What are the employment dates and required work schedule for the Summer Event Coordinator?\",\"answer\":\"Summer Event Coordinators are employed from May 29 to August 6 and are considered full time. The position requires hours outside the standard Monday–Friday, 9–5 schedule, including being available for after-hours issues.\"},{\"question\":\"What responsibilities does the Summer Event Coordinator perform during events?\",\"answer\":\"The coordinator assists with assigned residence halls, meeting space, and meal requirements, serves as a liaison to on-site group coordinators, conducts pre/post inspections, monitors meeting and classroom spaces, posts directional signage, and manages sponsor requests and administrative office tasks.\"},{\"question\":\"What qualifications and restrictions apply to candidates?\",\"answer\":\"Candidates must be currently enrolled Wake Forest University students and hold a valid driver’s license. The role requires the ability to do minimal physical labor and meet good standing expectations, including completing background screenings. SECs cannot engage in other paid work, summer school, or significant volunteer activities without written permission.\"}]","Conference & Event Services - Summer Event Coordinator - Job Description | PDF",1789314423]