[{"data":1,"prerenderedAt":-1},["ShallowReactive",2],{"detail-sidebar-cat-1-en-105":3,"doc-seo-243842-105":53,"doc-detail-243842-en":127},{"code":4,"msg":5,"data":6},0,"success",[7,14,19,24,29,34,39,44,49],{"id":8,"doc_module":9,"doc_module_name":10,"category_name":11,"show_sort_weight":12,"slug":13},11,1,"Template","Presentations",90,"presentations",{"id":15,"doc_module":9,"doc_module_name":10,"category_name":16,"show_sort_weight":17,"slug":18},12,"Resumes",80,"resumes",{"id":20,"doc_module":9,"doc_module_name":10,"category_name":21,"show_sort_weight":22,"slug":23},14,"Invoices",70,"invoices",{"id":25,"doc_module":9,"doc_module_name":10,"category_name":26,"show_sort_weight":27,"slug":28},15,"Posters",60,"posters",{"id":30,"doc_module":9,"doc_module_name":10,"category_name":31,"show_sort_weight":32,"slug":33},16,"Social Media",50,"social-media",{"id":35,"doc_module":9,"doc_module_name":10,"category_name":36,"show_sort_weight":37,"slug":38},17,"Forms",40,"forms",{"id":40,"doc_module":9,"doc_module_name":10,"category_name":41,"show_sort_weight":42,"slug":43},18,"Letters",30,"letters",{"id":45,"doc_module":9,"doc_module_name":10,"category_name":46,"show_sort_weight":47,"slug":48},21,"Paper Templates",5,"papers-templates",{"id":50,"doc_module":9,"doc_module_name":10,"category_name":51,"show_sort_weight":4,"slug":52},158,"General","general-158",{"code":4,"msg":54,"data":55},"ok",{"site_id":56,"language":57,"slug":58,"title":59,"keywords":60,"description":61,"schema_data":62,"social_meta":120,"head_meta":122,"extra_data":124,"updated_unix":126},105,"en","conference-and-event-planning-toolkit-planning-checklist","Conference and Event Planning Toolkit - Planning Checklist","","Conference and event planning guidance for annual state network conferences, typically held on campus, including both in-person and applicable virtual considerations. Covers goal setting, date selection, accessible location strategy, creation of a detailed event plan, and establishing a critical budget with major expense categories. Provides direction for branding and marketing, program development and agenda design, speaker invitations and confirmations, registration launch, venue/vendor coordination, event-day setup and execution, and post-event evaluation through debrief and plan revisions.",{"@graph":63,"@context":119},[64,80,102],{"@type":65,"itemListElement":66},"BreadcrumbList",[67,71,74,77],{"item":68,"name":69,"@type":70,"position":9},"https://docshare.wps.com","Home","ListItem",{"item":72,"name":10,"@type":70,"position":73},"https://docshare.wps.com/template/",2,{"item":75,"name":36,"@type":70,"position":76},"https://docshare.wps.com/template/forms/",3,{"item":78,"name":59,"@type":70,"position":79},"https://docshare.wps.com/template/conference-and-event-planning-toolkit-planning-checklist/243842/",4,{"url":78,"name":59,"@type":81,"image":82,"author":87,"headline":59,"publisher":90,"fileFormat":93,"inLanguage":57,"description":61,"dateModified":94,"datePublished":95,"encodingFormat":93,"isAccessibleForFree":96,"interactionStatistic":97},"DigitalDocument",{"url":83,"@type":84,"width":85,"height":86},"https://docshare.wps.com/thumbnails/conference-and-event-planning-toolkit-planning-checklist/243842.png","ImageObject",442,249,{"name":88,"@type":89},"Cipher","Person",{"url":68,"name":91,"@type":92},"DocShare","Organization","application/pdf","2026-10-20","2026-09-12",true,{"@type":98,"interactionType":99,"userInteractionCount":101},"InteractionCounter",{"@type":100},"ViewAction",8,{"@type":103,"mainEntity":104},"FAQPage",[105,111,115],{"name":106,"@type":107,"acceptedAnswer":108},"How should event goals and objectives be determined for a state network conference?","Question",{"text":109,"@type":110},"Define what the event should accomplish, the hoped-for attendance, and what participants should gain. 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Most state network conferences are held on a college or university campus, and the host campus may offer some support or cost savings for the state network. Annual conferences may range in length of days, but generally they are one-or two-day events.  \nHere are a few key areas to consider as you plan your state network’s conference. Please note that some, but not all, of these steps apply to virtual event planning.  \n􀂆 Determine the event goals and objectives. Think about what you want the event to accomplish foryour state network, how many attendees you hope will participate, and what you want the participants to gain from the event.  \n􀂆 Choose an event date. Try to choose dates that do not conflict with holidays, religious observances, or other events taking place in your state or area.  \n􀂆 Pick the event location. To ensure accessibility for participants from across your state, consider whether a central location is possible. If finding a central location each year may pose a challenge, think about how you can move your conference around the state (e.g., the southern part of the state in the first year and the northern part of the state in the second year) so that people in different regions may attend at least semi-regularly.  \n􀂆 Develop an event plan. This plan should identify critical details and designate a strategy to address each of those details. Ideally, your event plan will also include the individuals and/or committees responsible for each task area.  \n􀂆 Create a budget. You may base your budget on available resources and then retrofit the costs associated with the event. You may also build the budget based on cost estimates gathered and then determine where you can reduce expenses. Either way, having a budget is critical to the success of your event plan. Key expenses to consider within your budget include:  \n• Cost of the venue or room rental fees  \n• Food and beverages  \n• Speaker fees  \n• Travel expenses for speakers and staff  \n• Insurance  \n• Equipment (A/V, multimedia equipment, etc.)  \n• Program materials and supplies  \n• Gifts and/or giveaways  \n􀂆 Develop the branding and marketing strategy.  \n• Consider whether the event needs a theme, logo, and/or tagline.  \n• Develop a website or web page(s) to describe the event.  \n• Develop a marketing and outreach strategy to publicize your event.  \nAmerican Council on Education • One Dupont Circle NW • Washington, DC 20036 • 202-939-9300 • [www.acenet.edu](www.acenet.edu)  \n􀂆 Develop the program for the event.  \n• Establish the outcomes and objectives, program format and design, and agenda for the event.  \n• Identify speakers and other key individuals who may need to be part of the program (e.g., campus president to give a welcome, WNEC liaison to share about the ACE Women’s Network) .  \n􀂆 Invite and confirm speakers. Your invitation to speakers should include the title of the session, the date and time of the session, how long they will speak, whether there will be a Q&A session, a respond-by date, and information on who to contact if they need additional insights.  \n􀂆 Launch registration. Once you have enough information to share publicly about the event, you can launch registration. Think about whether your event will have a registration fee or will be free, what information to gather as part of registration, and what platform your network will use for registration. There are a number of online options for event registration. Some state networks use Eventbrite or Constant Contact as a registration platform, while others may use a Google Form to collect registration information and PayPal to collect payments. Determine the approach that will work best for your state network’s event.  \n􀂆 Coordinate with the event venue and vendors. Think about all of the logistics needs for your event. Determine and arrange the catering, A/V, parking, security, acc","cbCairIPHarHzKH4","https://ap.wps.com/l/cbCairIPHarHzKH4","pdf",100052,"English","# Conference and Event Planning\n## Key planning areas\n### Event goals and objectives\n### Event date and location\n### Event plan and budget\n### Branding, marketing, and program\n### Speaker outreach and registration\n### Venue coordination and event day execution\n### Evaluation and debrief\n## Additional checklists and resources","[{\"question\":\"How should event goals and objectives be determined for a state network conference?\",\"answer\":\"Define what the event should accomplish, the hoped-for attendance, and what participants should gain. Align the goals with the overall outcomes the network wants.\"},{\"question\":\"What should be included in the event budget?\",\"answer\":\"Build the budget from available resources or cost estimates, then identify what can be reduced. Include venue or room rental, food and beverages, speaker fees, speaker/staff travel, insurance, equipment, program materials, and gifts or giveaways.\"},{\"question\":\"What steps help ensure smooth speaker outreach and registration?\",\"answer\":\"Invitations should specify session title, date/time, speaking length, Q\\u0026A details, respond-by date, and contact information for additional needs. Launch registration once public details are sufficient, decide whether it is fee-based or free, gather required registration data, and select an appropriate platform.\"}]","Conference and Event Planning Toolkit - Planning Checklist | PDF",1789209257]