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It outlines setup steps such as creating an annotated bibliography, identifying co-facilitators, planning meeting schedules and agendas, organizing resources through Teams/SharePoint, and enabling collaboration with shared digital tools. It also recommends meeting length, frequency, and a typical cycle including information sessions, kickoff, follow-up meetings, and wrap-up reflection, supported by TILT.",{"@graph":63,"@context":118},[64,80,101],{"@type":65,"itemListElement":66},"BreadcrumbList",[67,71,74,77],{"item":68,"name":69,"@type":70,"position":9},"https://docshare.wps.com","Home","ListItem",{"item":72,"name":10,"@type":70,"position":73},"https://docshare.wps.com/template/",2,{"item":75,"name":11,"@type":70,"position":76},"https://docshare.wps.com/template/presentations/",3,{"item":78,"name":59,"@type":70,"position":79},"https://docshare.wps.com/template/communities-of-practice-cop-user-guide-colorado-state-university/251945/",4,{"url":78,"name":59,"@type":81,"image":82,"author":87,"headline":59,"publisher":90,"fileFormat":93,"inLanguage":57,"description":61,"dateModified":94,"datePublished":95,"encodingFormat":93,"isAccessibleForFree":96,"interactionStatistic":97},"DigitalDocument",{"url":83,"@type":84,"width":85,"height":86},"https://docshare.wps.com/thumbnails/communities-of-practice-cop-user-guide-colorado-state-university/251945.png","ImageObject",442,249,{"name":88,"@type":89},"Aladdin","Person",{"url":68,"name":91,"@type":92},"DocShare","Organization","application/pdf","2026-10-27","2026-09-13",true,{"@type":98,"interactionType":99,"userInteractionCount":30},"InteractionCounter",{"@type":100},"ViewAction",{"@type":102,"mainEntity":103},"FAQPage",[104,110,114],{"name":105,"@type":106,"acceptedAnswer":107},"What is the purpose of a Communities of Practice (CoP) at CSU?","Question",{"text":108,"@type":109},"A CoP brings together people who share expertise and learn together through regular interaction. It supports knowledge sharing, problem-solving, and collaboration through in-person or electronic activities.","Answer",{"name":111,"@type":106,"acceptedAnswer":112},"How should facilitators set up a CoP during the first meetings?",{"text":113,"@type":109},"Facilitators should determine goals and first duties, recruit participants, and co-create the CoP mission, vision, and goals. They should also decide on duration, frequency, meeting length, location, and share an initial reading list.",{"name":115,"@type":106,"acceptedAnswer":116},"How are meeting length, frequency, and duration determined for a CoP?",{"text":117,"@type":109},"Meeting length should align with the day’s class length and the agenda. 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Depending on the interests of members, they may host presentations from various CSU departments, share ideas and problem-solve together, host guest speakers, collaborate on projects, or hold social/networking events. A CoP allows people to share knowledge, expertise, scholarship, ideas, and suggestions, both face-toface and electronically. The size, scope and duration are dependent upon the goals of the CoP.  \nGetting Started/ Set-Up  \n1. Determine CoP goal(s) and first duties  \na. Consider investigating “hot” topics in higher education or issues currently being dealt with in  \ndepartments or colleges: student or instructor concerns, teaching and learning needs, or changes in technology that impact the classroom. CoP topics at CSU have included alternative grading practices, artificial intelligence, and the integration of adaptive courseware in the classroom.  \nb. Create an annotated bibliography. The facilitation team should provide one or two readings to start and then invite community members to add to the bibliography as time passes. A spreadsheet or tool like Zotero can facilitate crowd-sourcing the bibliography.  \nc. Recruit participants. You may want to hold an info session before the first meeting to encourage participation. If it feels useful, send 2 sentences about your CoP by email to Stan Kruse to be featured for several weeks on the TILT homepage. Please allow one week turnaround time to get your information on the website. Your notice should provide an email address for the CoP facilitator(s) with a deadline for interested people to reach out for more information by xx date. Promote an introductory meeting for others to learn more and get involved. CoP facilitators are responsible for promoting their CoP through word of mouth and networking. CoP size can vary from small to large but be cognizant that very large groups mean more logistical challenges.(TILT has found 20-30 people to be the maximum to be able to manage the logistics. )  \nd. Co-create the CoP mission, vision, and goals during the first meeting.  \ne. Consider identifying and tracking outcomes and then sharing the CoP experience and its findingsat CSU community events such as the January Professional Development Institute or at other CSU hosted forums.  \n2. Identify co-facilitators or facilitation team  \na. It is important that in addition to the primary facilitator, there is at least one person who can assist with meeting planning and logistics including monitoring remote members using Zoom, Teams, etc. (Note: Polling members and sending meeting invitations takes a good amount of time!)  \n3. Address resources and logistics  \na. Schedule meetings: Tools like When2meet, Microsoft FindTime, google survey, etc., can help identify an optimum time for most participants to attend.  \nb. Plan meetings: Meeting agenda template  \nc. Choose a central and accessible meeting location.  \n• Hybrid meetings: This option allows for more participants but needs to have a dedicated chat manager – this is a lot of work but worth it. Allow enough time to set up and test technology (Teams/Zoom room and Owl with Tripod) .  \nd. Organize materials: Use Teams/SharePoint to organize and house CoP materials and correspondence so that all facilitators can access them.  \ne. Plan for collaboration: Meeting room white boards, Google Jam Boards, Google docs, Teams/SharePoint docs etc., provide a vehicle to facilitate brainstorming and discussion.  \nf. Refreshments: Food brings people together. Decide whether your budget can cover snacks or meals, or CoP members can voluntee","cbCaifelLO8l68JH","https://ap.wps.com/l/cbCaifelLO8l68JH","pdf",724799,"English","# Overview\n# Purpose of a CoP\n# Getting Started / Set-Up\n## Determine CoP goals and first duties\n## Identify co-facilitators or facilitation team\n## Address resources and logistics\n# Meeting Length, Frequency, and Duration\n# Typical Meeting Cycle\n## Information Session\n## Meeting #1: Kick-Off\n## Following Meetings\n## Wrap-up Meeting\n# TILT Support of CoPs","[{\"question\":\"What is the purpose of a Communities of Practice (CoP) at CSU?\",\"answer\":\"A CoP brings together people who share expertise and learn together through regular interaction. It supports knowledge sharing, problem-solving, and collaboration through in-person or electronic activities.\"},{\"question\":\"How should facilitators set up a CoP during the first meetings?\",\"answer\":\"Facilitators should determine goals and first duties, recruit participants, and co-create the CoP mission, vision, and goals. They should also decide on duration, frequency, meeting length, location, and share an initial reading list.\"},{\"question\":\"How are meeting length, frequency, and duration determined for a CoP?\",\"answer\":\"Meeting length should align with the day’s class length and the agenda. Frequency depends on the CoP’s purpose and duration, with monthly schedules often working for longer CoPs and twice-monthly options for shorter ones.\"}]","Communities of Practice (CoP) User Guide - Colorado State University | PDF",1789259941]