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Includes an example tourism event committee with an executive group and subcommittee coordinators, and guidance to assign suitable people based on clear expectations. 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The material provided in this checklist has been prepared to provide general information only. It is not intended to be relied upon or be a substitute for legal or other professional advice. No responsibility can be accepted by the author for any known or unknown consequences that may result from reliance on any information provided in this publication.\n\u000f\n1. Event committee structure (example)\nThis is an example of a typical tourism event committee structure, with an executive group and subcommittee coordinators for the various elements of the event. Adjust the positions below to suit your event.\nExecutive Group\nSubcommittee Group\n\u000f\n2. Committee positions roles and responsibilities\nIt is important to have clearly defined roles and responsibilities for your committee members. This allows you to ensure you assign the most appropriate person to each position and allows the committee members to be confident in the role expectations and requirements.\n\u000f\n\u000f\n\u000f\n\u000f\n\u000f\n\u000f\n\u000f\nEvent coordinators – contacts\n(Refer to individual roles and responsibilities checklists for individual coordinator tasks)\nOnce you have finalised the committee structure and positions above, you can then complete the following checklist of each committee member and coordinator.\n[Event name and year] Roles and responsibilities\nRole: \t\t\tInsert the name of the position e.g. Music Coordinator\nBudget:\t\t$XXX This will come direct from the event budget\nFile Storage:\t\tInsert the link to their shared folder for accessing and filing documentation\nEmail address: \tIf this position has a specific email address associated with it, insert it here.\nObjective: \tInsert a brief outline of the objective of this position and how it links to the overall event e.g. Coordinate and manage the event’s live music to ensure visitors are provided with relevant and quality live music to enjoy throughout the day. Music is only used for background purposes.\nUsing the duties outlined above you need to complete a timeline for this committee member. Develop it so that they could complete all the duties remotely without attending meetings and ensure that it links in with the overall event planning timeline. We have included an example for you.\n\u000f\n\u000f\nIf you have anything else to add to the above roles and responsibilities, or would like to make recommendations on how this position (or the event) can operate more efficiently moving forward please make notes below. This will allow us to update the document for future years.","cbCaitmBXRzKE5ZT","https://ap.wps.com/l/cbCaitmBXRzKE5ZT","docx",211135,"English","# Event committee structure (example)\n# Committee positions, roles and responsibilities\n## Event coordinators – contacts\n## Roles and responsibilities checklist","[{\"question\":\"What is included in the example event committee structure?\",\"answer\":\"An executive group and subcommittee coordinator roles for the different event elements. The template notes to adjust positions to match the specific event.\"},{\"question\":\"How should committee member roles and responsibilities be handled?\",\"answer\":\"Roles and responsibilities should be clearly defined so the right person can be assigned to each position and members understand expectations and requirements.\"},{\"question\":\"What information does the roles-and-responsibilities checklist require for each position?\",\"answer\":\"It includes role name, budget reference, file storage link, email address (if applicable), objective, and duty expectations, along with guidance to develop a timeline that supports completing tasks remotely.\"}]","Committee Structure, Responsibilities and Checklist - Event Committee Template | DOCX",1788283051,6]