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The position supports district educational objectives through professional administrative services, data and student tracking, budget and PO preparation, monthly statement reconciliation, deposits and payments processing, and ongoing bookkeeping tasks. Core responsibilities include database reporting with parameter changes, spreadsheet modeling and exports, technology assistance, staff email handling, meeting coordination and notes, travel arrangements, event support, and professional development participation, alongside confidentiality and deadline management.",{"@graph":63,"@context":119},[64,80,102],{"@type":65,"itemListElement":66},"BreadcrumbList",[67,71,74,77],{"item":68,"name":69,"@type":70,"position":9},"https://docshare.wps.com","Home","ListItem",{"item":72,"name":10,"@type":70,"position":73},"https://docshare.wps.com/template/",2,{"item":75,"name":16,"@type":70,"position":76},"https://docshare.wps.com/template/resumes/",3,{"item":78,"name":59,"@type":70,"position":79},"https://docshare.wps.com/template/clerical-job-description-administrative-assistant/259949/",4,{"url":78,"name":59,"@type":81,"image":82,"author":87,"headline":59,"publisher":90,"fileFormat":93,"inLanguage":57,"description":61,"dateModified":94,"datePublished":95,"encodingFormat":93,"isAccessibleForFree":96,"interactionStatistic":97},"DigitalDocument",{"url":83,"@type":84,"width":85,"height":86},"https://docshare.wps.com/thumbnails/clerical-job-description-administrative-assistant/259949.png","ImageObject",442,249,{"name":88,"@type":89},"Eliana","Person",{"url":68,"name":91,"@type":92},"DocShare","Organization","application/pdf","2026-10-21","2026-09-13",true,{"@type":98,"interactionType":99,"userInteractionCount":101},"InteractionCounter",{"@type":100},"ViewAction",6,{"@type":103,"mainEntity":104},"FAQPage",[105,111,115],{"name":106,"@type":107,"acceptedAnswer":108},"What is the overall purpose of the Administrative Assistant role?","Question",{"text":109,"@type":110},"The role provides knowledgeable, professional administrative support to students, staff, and the community while handling data management, student tracking, and budget-related tasks to support district educational objectives.","Answer",{"name":112,"@type":107,"acceptedAnswer":113},"What are the key essential duties across office, technology, bookkeeping, and staff support?",{"text":114,"@type":110},"Responsibilities include managing office communications and files, extracting and sorting database reports and spreadsheet work, preparing POs and reconciling monthly P-Card statements, handling deposits and payments, supporting staff via email and meetings, and coordinating schedules and events.",{"name":116,"@type":107,"acceptedAnswer":117},"What are the work requirements and physical or mental expectations?",{"text":118,"@type":110},"The position requires post-secondary education (2 years minimum; a 4-year degree preferred) plus relevant office/computer/accounting experience, along with advanced clerical, word processing, and spreadsheet skills. 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Level IV Clerical Reports To: Program / Building Administrator  \nExempt Status: Non-Exempt Revision Date: 2/2019  \nSupervisory: No  \nApproval:   Approval:    \n(Executive Director of Human Resources) (Superintendent)  \nJob Summary  \nAssist the administrator by providing students, staff and community with knowledgeable and professional administrative support services, in addition to data management, student tracking, budget management and working with various technology applications in an efficient and timely manner so that overall district educational objectives may be achieved.  \nEssential Duties and Responsibilities  \n10% General Office Duties  \n􀀂 Answer direct, building and administrator line(s)  \n􀀂 Answer complex questions and handle escalated calls  \n􀀂 Assemble and manage mailings  \n􀀂 Point of contact for office supply vendors  \n􀀂 Copy, file and maintain paper or electronic files  \n40% Information Technology  \n􀀂 Pull reports from databases with multiple changes to parameters  \n􀀂 Sort and export data  \n􀀂 Complete spreadsheet projects that include data entry, sorting data, creating formulasand performing calculations  \n􀀂 Work with multiple databases and programs  \n􀀂 Compile, coordinate and contribute to written correspondences  \n􀀂 Assist others with technology questions and issues and provide backup on software applications within department and building  \n20% Bookkeeping  \n􀀂 Prepare PO's for review  \n􀀂 Reconcile monthly P-Card statements  \n􀀂 Maintain and order office supplies  \n􀀂 Apply appropriate budget codes to invoices  \n􀀂 Verify and prepare deposits  \n􀀂 Receive payments  \n􀀂 Prepare bills and collection notices  \n􀀂 Reconcile billings  \n􀀂 Track grants  \n􀀂 Process online payroll  \n􀀂 Manage credit payments and refunds  \n25% Staff Support  \n􀀂 Support a designated group or level and/or administrator  \n􀀂 Access, prioritize and handle administrator emails  \n􀀂 Attend meetings as a proxy for administrator  \n􀀂 Take meeting notes  \n􀀂 Attend trainings and meetings to gather information for department or administrator  \n􀀂 Manage daily office operations  \n􀀂 Schedule and arrange meetings  \n􀀂 Make travel and workshop arrangements  \n􀀂 Coordinate building and department events  \n􀀂 Prepare cost comparisons and research costs against budget  \n􀀂 Review purchases against budget  \n􀀂 Approve electronic timesheets for employees  \n􀀂 Facilitate coverage for classrooms when needed  \n􀀂 Code and approve 3rd party substitute timesheets  \n5% Professional Development  \n􀀂 Attend meetings, in-services, and  \nworkshops as required Perform other duties as assigned or requested.  \nWork Requirements and Characteristics  \nEducation/Certification Requirement:  \n􀀂 2 years of post-secondary education, 4 year degree preferred or any combination of applicable experience  \nand education  \nExperience:  \n􀀂 3 to 5 years of previous office, computer and accounting if applicable  \n􀀂 2 years of experience in a school environment desired  \n􀀂 2 to 3 years of previous experience with a 4 year degree  \nEssential skills required to perform the work:  \n􀀂 Ability to communicate effectively with diverse populations  \n􀀂 Advanced clerical skills  \n􀀂 Advanced word processing and spreadsheet skills  \n􀀂 Organizational and time management skills  \n􀀂 Knowledge of the department and/or program  \n􀀂 Basic account/bookkeeping skills  \n􀀂 Conflict resolution skills  \n􀀂 Leadership skills  \n􀀂 Strong interpersonal skills  \n􀀂 Advanced ability to utilize different software programs  \n􀀂 Position requires advanced proficiency in technology, working collaboratively with office and district staff, and foreseeing and planning for upcoming scheduled events in a timely manner  \n􀀂 Valid MN driver's license if required for position  \nMachines, Tools, Equipment, Electronic Devices, and Software Required:  \n􀀂 Operates office equipment including","cbCaioXdzs1vzHOc","https://ap.wps.com/l/cbCaioXdzs1vzHOc","pdf",116446,"English","# Job Summary\n## Essential Duties and Responsibilities\n## Work Requirements and Characteristics\n## Physical and Mental Requirements","[{\"question\":\"What is the overall purpose of the Administrative Assistant role?\",\"answer\":\"The role provides knowledgeable, professional administrative support to students, staff, and the community while handling data management, student tracking, and budget-related tasks to support district educational objectives.\"},{\"question\":\"What are the key essential duties across office, technology, bookkeeping, and staff support?\",\"answer\":\"Responsibilities include managing office communications and files, extracting and sorting database reports and spreadsheet work, preparing POs and reconciling monthly P-Card statements, handling deposits and payments, supporting staff via email and meetings, and coordinating schedules and events.\"},{\"question\":\"What are the work requirements and physical or mental expectations?\",\"answer\":\"The position requires post-secondary education (2 years minimum; a 4-year degree preferred) plus relevant office/computer/accounting experience, along with advanced clerical, word processing, and spreadsheet skills. Physical tasks include extended sitting and occasional lifting up to 20 pounds; mental tasks include multitasking under interruptions, confidentiality, flexibility, and meeting deadlines.\"}]","Clerical Job Description - Administrative Assistant | PDF",1789337425]