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It outlines the reporting schedule requirements, how to track expenses using an approved spreadsheet, and how to verify an organization’s active SAM.gov status with a tutorial. The material defines budget categories and specifies which supporting documentation to submit with each claim versus what to retain in organizational records. It also explains payment proof requirements and the rules for calculating and claiming indirect costs, including NICRA and de minimis treatment.",{"@graph":63,"@context":118},[64,80,101],{"@type":65,"itemListElement":66},"BreadcrumbList",[67,71,74,77],{"item":68,"name":69,"@type":70,"position":9},"https://docshare.wps.com","Home","ListItem",{"item":72,"name":10,"@type":70,"position":73},"https://docshare.wps.com/template/",2,{"item":75,"name":36,"@type":70,"position":76},"https://docshare.wps.com/template/forms/",3,{"item":78,"name":59,"@type":70,"position":79},"https://docshare.wps.com/template/claims-101-general-information-and-supporting-documentation/246663/",4,{"url":78,"name":59,"@type":81,"image":82,"author":87,"headline":59,"publisher":90,"fileFormat":93,"inLanguage":57,"description":61,"dateModified":94,"datePublished":95,"encodingFormat":93,"isAccessibleForFree":96,"interactionStatistic":97},"DigitalDocument",{"url":83,"@type":84,"width":85,"height":86},"https://docshare.wps.com/thumbnails/claims-101-general-information-and-supporting-documentation/246663.png","ImageObject",442,249,{"name":88,"@type":89},"Felix Montgomery","Person",{"url":68,"name":91,"@type":92},"DocShare","Organization","application/pdf","2026-10-22","2026-09-12",true,{"@type":98,"interactionType":99,"userInteractionCount":15},"InteractionCounter",{"@type":100},"ViewAction",{"@type":102,"mainEntity":103},"FAQPage",[104,110,114],{"name":105,"@type":106,"acceptedAnswer":107},"What information is required before submitting a claim?","Question",{"text":108,"@type":109},"The reporting period dates must fall within the subaward performance period, the SAM.gov status must be active, each expense must match the project budget, and the claim must clearly explain how each line item supports the approved scope of work. Indirect cost line items must be included when applicable, and only required supporting documentation should be provided.","Answer",{"name":111,"@type":106,"acceptedAnswer":112},"How should SAM.gov status be handled for claim eligibility?",{"text":113,"@type":109},"A SAM.gov screenshot must show an active status, and the provided SAM.gov Status Tutorial explains how to find the relevant organization status. Sub-subrecipients must maintain an active SAM.gov registration throughout the work within the performance period.",{"name":115,"@type":106,"acceptedAnswer":116},"When and how can indirect costs be claimed?",{"text":117,"@type":109},"Indirect cost charges should be calculated and claimed on every applicable claim. Entities with negotiated indirect cost rate agreements should apply indirect costs per the NICRA, while contractors and sub-subrecipients may claim indirect costs at the de minimis rate (10%) or an approved NICRA rate. Indirect costs should be handled in accordance with the document’s rules, including the $25,000 eligibility limit for each sub-subaward unless specified otherwise.","https://schema.org",{"og:url":78,"og:type":120,"og:title":59,"og:site_name":91,"og:description":61},"article",{"robots":122,"canonical":78},"index,follow",{"doc_id":124,"site_id":56},246663,1790939079,{"code":4,"msg":5,"data":127},{"doc_id":124,"user_id":128,"nickname":88,"user_avatar":129,"doc_module":9,"category_id":35,"category_name":36,"doc_title":59,"doc_description":61,"doc_content":130,"file_id":131,"file_url":132,"file_type":133,"file_size":134,"view_count":15,"is_deleted":4,"is_public":9,"is_downloadable":9,"audit_status":9,"page_count":135,"language":136,"language_code":57,"site_id":56,"html_lang":57,"table_of_contents":137,"faqs":138,"seo_title":139,"seo_description":61,"update_tm":140,"read_time":73},549768064778,"https://ap-avatar.wpscdn.com/davatar_6f874abed73319feea01a86fa6f0fab8","Claims 101: General Information and Supporting Documentation  \nGeneral Information:  \n􀂾 Reporting Schedule: Information on the reimbursement request timeframe.  \n􀂾 Expense Tracking Spreadsheet: Template to support tracking subaward expenses.  \n􀂾 SAM.gov Status Tutorial: Instructions on how to find an organization’[s SAM.gov](s SAM.gov) status.  \n􀂾 Budget Category Definitions and Supporting Documentation Requirements: Table with information on what documentation is required when submitting a claim and what documentation must be retained in organization’s records. Note: For advance payments, please submit documentation with the advance payment verification.  \n􀂾 Proof of Payment Documentation: All recipients of federal funds are required to maintain proof of payment records for all expenses incurred for this subaward program. Contact the UCF Program for more information on proof of payment documentation.  \nClaim Submission Checklist:  \n􀀀 The reporting period’s start and end dates are within the performance period outlined in the subaward agreement.  \n􀀀 The SAM.gov screenshot shows an active status (see SAM.gov Status Tutorial) .  \n􀀀 Each expense in the claim was accounted for in the project budget.  \n􀀀 It is clearly explained how each line item supports the scope of work outlined in the subaward agreement.  \n􀀀 A line item for indirect costs is included (if applicable) .  \n􀀀 The indirect cost rate is the same as the approved indirect cost rate in the subaward agreement (if applicable) .  \n􀀀 Only the required supporting documentation is included (see table below) .  \n􀀀 All expenses in the supporting documentation are equal to those in claim.  \n􀀀 The dates on all supporting documentation demonstrate that all activities were completed within the reporting period.  \nIndirect Costs:  \n􀂾 Indirect cost charges should be calculated and claimed on every claim submitted (if applicable).  \no Entities with Negotiated Indirect Cost Rate Agreements (NICRAs) should apply indirect costs per the NICRA agreement.  \no Calculation of indirect costs should follow Title 2 CFR 200.400-200.476 (Subpart E – Cost Principles – May 2024) .  \n􀂃 Generally, direct costs from the following budget categories may be included in the calculation of indirect costs: Personnel, Fringe Benefits, Travel, Supplies, Contractual, Other Costs (excluding rentals, participant support costs and stipends), and portions of Subawards (i.e., subsubawards) eligible for indirect costs.  \n•  Note: Indirect costs should be claimed on the first $25,000 of each sub-subaward. Only $25,000 of each sub-subaward is eligible for indirect costs, unless specified otherwise in the 2ndtier subrecipient’s NICRA.  \n􀂃 Generally, the following direct costs may not be included in the calculation of indirect costs: Other Costs items such as equipment rentals, participant support costs and stipends, and portions of Subawards (i.e., sub-subawards) not eligible for indirect costs.  \n􀂾 The Expense Tracking spreadsheet will automatically calculate indirect costs based on the eligible budget categories outlined above after the indirect cost rate is entered. Note: this formula does not take into account indirect cost parameters specified in NICRAs and may need to be adjusted.  \n􀂾 Contractors and sub-subrecipients are eligible to claim indirect costs at the de minimis rate (10%) or an approved NICRA rate (if applicable, please maintain documentation) .  \no All sub-subrecipients must maintain an [active SAM.gov](active SAM.gov) registration for the duration of their work within the performance period.  \no Indirect costs claimed by contractors or sub-subrecipients should not be coded in the Indirect Costs budget category; they must be included in the Contractual or Subaward category (i.e., sub-subawards) as specified in the agreement.  \nBudget Category Definitions and Supporting Documentation Requirements  \n\n| Budget Category | Definition | Supporting Documentation:\u003Cbr>Submit with Claim* | Supporting Documentation: Keep i","cbCaieFq5W9SZx6T","https://ap.wps.com/l/cbCaieFq5W9SZx6T","pdf",196370,6,"English","# Claims 101: General Information and Supporting Documentation\n## General Information\n## Claim Submission Checklist\n## Indirect Costs\n## Budget Category Definitions and Supporting Documentation Requirements","[{\"question\":\"What information is required before submitting a claim?\",\"answer\":\"The reporting period dates must fall within the subaward performance period, the SAM.gov status must be active, each expense must match the project budget, and the claim must clearly explain how each line item supports the approved scope of work. Indirect cost line items must be included when applicable, and only required supporting documentation should be provided.\"},{\"question\":\"How should SAM.gov status be handled for claim eligibility?\",\"answer\":\"A SAM.gov screenshot must show an active status, and the provided SAM.gov Status Tutorial explains how to find the relevant organization status. Sub-subrecipients must maintain an active SAM.gov registration throughout the work within the performance period.\"},{\"question\":\"When and how can indirect costs be claimed?\",\"answer\":\"Indirect cost charges should be calculated and claimed on every applicable claim. Entities with negotiated indirect cost rate agreements should apply indirect costs per the NICRA, while contractors and sub-subrecipients may claim indirect costs at the de minimis rate (10%) or an approved NICRA rate. Indirect costs should be handled in accordance with the document’s rules, including the $25,000 eligibility limit for each sub-subaward unless specified otherwise.\"}]","Claims 101 - General Information and Supporting Documentation | PDF",1789237213]