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Responsibilities include overseeing City Council meeting administration, agenda development, official minutes, and compliance with federal, state, and city regulations. The position supervises the Clerk’s Office operations covering Deputy City Clerk, Public Records, Records Management, and Front Desk services, manages public disclosure requirements, oversees legal notices and bid openings, administers oaths, supports elections, and provides citizen-facing service and investigative research for complex policy inquiries.","City of Des Moines, Washington  \nJOB DESCRIPTION ~  \nCITY CLERK  \nRegular, Full-time  \nSalary Grade: FLSA Status:  \nE-26  \nNon-exempt  \nUnion Status: Non-represented  \nEEO Category: Administrative Support  \nNature of Work  \nUnder the general direction of the Director of Community and Administrative Services, the City Clerk serves as the statutory clerk of the City Council and the Public Records Officer for the City’s official records management system. The City Clerk oversees the administration of the City Council meetings, including agenda development, recording, and preparation of official minutes. This position is also responsible for the management of the City’s Clerk’s Office to include Deputy City Clerk, Public Records, Records Management and Front Desk operations. The City Clerk ensures all functions are in compliance with federal, state and city regulations and procedures and assist citizens and business owners with participation in City Government sponsored activities and events. Reporting to the Director of Community and Administrative Services, this position may also receive direction and provide support to other executive leadership. Duties include processing and preparation of a wide variety of specialized reports, correspondence and other documents.  \nEssential Functions  \n• Supervises the preparation and review of City Council meeting agendas and arranges for official publication and posting of notices regarding City Council meetings and agendas; supervises the preparation of minutes for Council meetings and workshops; Prepares and distributes follow ups on Council actions and directions to City staff; maintains and updates City Council planning guides/preliminary agendas; finalizes resolutions, ordinances, minutes and other documents in preparation for signature; attends City Council meetings as assigned; performs all duties as prescribed by law for the City Clerk; administers the Oath of Office to City Council members.  \n• Responds to inquiries requiring interpretation of policies, procedures, precedents, rules and regulations, and federal, state and local laws as applicable to City Clerk and Council operations; provides information and access to City records to City staff and the public; conducts research on the more complex inquiries, retrieves and makes copies of City Council actions and other public documents upon request; responds to subpoenas and compiles requested documents; ensures compliance with Public Records Act requirements and other applicable regulations; ensures all who contact the office receive excellent customer service; completes surveys from other public agencies as required.  \n• Leads, plans, organizes and controls the City’s Clerk’s Office to include Public Records, Records Management and Front Desk operations; coordinates administrative activities and projects in support of various City departments; monitors the progress of other staff members’ work to ensure timely and satisfactory completion of assignments arising from the City Manager, City Council and staff requests or other areas of responsibility.  \n• Selects, trains, motivates, and evaluates personnel; provides or coordinates staff training; conducts performance evaluations; implements discipline procedures in coordination with Human Resources personnel; maintains high standards necessary for the efficient and professional operation of the department.  \n• Serves as the Public Records Officer for the City and supervises the Records Management Division for the City assuring compliance with the legal requirements and disclosure regulations; maintains inventory of records within the City; submits reports to the State as necessary for destruction of records; ensures public disclosure of requested records and coordinates with the City Attorney’s Office with regard to Public Disclosure laws.  \n• Oversees the preparation, publication, codification, and filing of legal notices such as public hearings, special Council meetings, advertiseme","cbCaic8JVEywNhFv","https://ap.wps.com/l/cbCaic8JVEywNhFv","pdf",191986,4,"English","en",105,"# Nature of Work\n## Essential Functions\n### Council meeting administration\n### Public records, compliance, and disclosure\n### Legal notices, bids, and records custody\n### Drafting, customer service, and policy inquiries\n### Elections and claims processing\n### Advisory committees and official seal\n### Liaison and coordination","[{\"question\":\"What are the main statutory responsibilities of the City Clerk?\",\"answer\":\"The City Clerk serves as statutory clerk of the City Council and the Public Records Officer for the City’s official records management system.\"},{\"question\":\"Which duties relate to City Council meetings?\",\"answer\":\"The role oversees agenda development, recording, preparation of official minutes, and follow-ups on Council actions and directions to staff.\"},{\"question\":\"How does the City Clerk ensure compliance for public records and disclosures?\",\"answer\":\"The position ensures compliance with Public Records Act requirements and applicable regulations, supervises records management, manages inventory of records, submits required reports, and coordinates with the City Attorney’s Office regarding disclosure laws.\"}]","City Clerk Job Description | PDF",1789351424,2,{"code":4,"msg":76,"data":77},"ok",{"site_id":69,"language":68,"slug":78,"title":59,"keywords":79,"description":60,"schema_data":80,"social_meta":134,"head_meta":136,"extra_data":138,"updated_unix":73},"city-clerk-job-description","",{"@graph":81,"@context":133},[82,96,116],{"@type":83,"itemListElement":84},"BreadcrumbList",[85,89,91,94],{"item":86,"name":87,"@type":88,"position":9},"https://docshare.wps.com","Home","ListItem",{"item":90,"name":10,"@type":88,"position":74},"https://docshare.wps.com/template/",{"item":92,"name":51,"@type":88,"position":93},"https://docshare.wps.com/template/general/",3,{"item":95,"name":59,"@type":88,"position":66},"https://docshare.wps.com/template/city-clerk-job-description/261301/",{"url":95,"name":59,"@type":97,"image":98,"author":103,"headline":59,"publisher":105,"fileFormat":108,"inLanguage":68,"description":60,"dateModified":109,"datePublished":110,"encodingFormat":108,"isAccessibleForFree":111,"interactionStatistic":112},"DigitalDocument",{"url":99,"@type":100,"width":101,"height":102},"https://docshare.wps.com/thumbnails/city-clerk-job-description/261301.png","ImageObject",442,249,{"name":57,"@type":104},"Person",{"url":86,"name":106,"@type":107},"DocShare","Organization","application/pdf","2026-09-21","2026-09-14",true,{"@type":113,"interactionType":114,"userInteractionCount":66},"InteractionCounter",{"@type":115},"ViewAction",{"@type":117,"mainEntity":118},"FAQPage",[119,125,129],{"name":120,"@type":121,"acceptedAnswer":122},"What are the main statutory responsibilities of the City Clerk?","Question",{"text":123,"@type":124},"The City Clerk serves as statutory clerk of the City Council and the Public Records Officer for the City’s official records management system.","Answer",{"name":126,"@type":121,"acceptedAnswer":127},"Which duties relate to City Council meetings?",{"text":128,"@type":124},"The role oversees agenda development, recording, preparation of official minutes, and follow-ups on Council actions and directions to staff.",{"name":130,"@type":121,"acceptedAnswer":131},"How does the City Clerk ensure compliance for public records and disclosures?",{"text":132,"@type":124},"The position ensures compliance with Public Records Act requirements and applicable regulations, supervises records management, manages inventory of records, submits required reports, and coordinates with the City Attorney’s Office regarding disclosure laws.","https://schema.org",{"og:url":95,"og:type":135,"og:title":59,"og:site_name":106,"og:description":60},"article",{"robots":137,"canonical":95},"index,follow",{"doc_id":55,"site_id":69}]