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\nORDER OF BUSINESS  \nPresent ................................................................................................................ 4  \nAcknowledgement of Country .............................................................................. 4  \nDeclarations of Interest ........................................................................................ 4  \nLeaves of Absences ............................................................................................ 4  \nConfirmation of Minutes ....................................................................................... 4  \nBusiness Arising.…………………………………………………………………………….... 4  \nReport Title...……………………………………………………………………………………4  \nCIFA REFERENCE GROUP MEETING HELD ON | 29/08/2022 2  \nMEETING COMMENCED AT 7.10PM  \nPRESENT  \nJill Leemen, Richard Leemen, Monique Dunk, Andrew Watson.  \nALSO IN ATTENDANCE  \nCamden Council’s Gunjan Tripathi, Cr Eva Campbell and Blair Avila.  \nACKNOWLEDGEMENT OF COUNTRY  \nBlair Avila read the Acknowledgement of Country.  \nAPOLOGIES AND LEAVES OF ABSENCES  \nTony Haddad and Warren Dunk.  \nDECLARATIONS OF INTEREST  \nNil  \nCONFIRMATION OF MINUTES  \nNo previous minutes circulated.  \nBUSINESS ARISING  \nNil / That the business arising be noted.  \n1.  REPORT TITLE  \nAppointment of the Chairperson and Alternate Chairperson  \nAs all CIFA voting members were not present for the first meeting, it was agreed to defer the appointment of a Chairperson and alternate chair. This decision was made in conjunction with advice received from Camden Council’s Governance Support Officer – Committees and Panels.  \nAction Items:  \nDefer to the next CIFA Reference Group Meeting on 10th October 2022.  \nTerms of Reference  \nThe Camden International Friendship Association Terms of Reference were noted by members present.  \nForward Meeting Plan:  \nIt was noted that CIFA previously met bimonthly and will continue to do so. The previous meeting schedule was March, May, July, August (AGM), October and December (social event) .  \nIt was agreed to keep the same meeting time and location, being first Monday of the month from 6-8pm at the Oxley Training room, in the Undercroft building located at the Camden Civic Centre.  \nIt was also noted by the Group that the previous meeting times are a tentative guide to future meeting plans for the new Reference Group. It was decided that the next CIFA Reference Group Meeting will be held on the 10th of October 2022 from 6-8pm. The Forward Meeting Plan template is attached, future meeting times need to be decided.  \nLetter to Kashiwa  \nCIFA Members referenced this letter and discussed its contents. The group noted that the letter needed to have addressed the issues surrounding the student exchange program, specifically Council’s inability to support the exchange program with underage children. The Group commented that it could have been better worded to suit the Japanese cultural context and expectations.  \nAction Items:  \nAnother letter to Kashiwa be drafted to go to KIRA outlining specifically the changes to the CIFA program and implications for future initiatives before Monique leaves for her trip to Japan in late October/early November.  \nCouncil to have drafted, in consultation with CIFA, another letter to be delivered/sent to KIRA, outlining the intention of the Friendship Agreement between the two groups.  \nFuture Project and Activity Scoping  \nVarious ideas for future projects and activities were discussed by the Group. In the form of, family exchanges, artistic exhibitions, and other culturally relevant and appropriate events. The Group proposed ideas to increase CIFA’s community profile, increase their membership numbers and hold a stall at the upcoming Unlock Camden Event.  \nAction ","cbCain55FJX6IS33","https://ap.wps.com/l/cbCain55FJX6IS33","pdf",2821744,"English","# Order of Business\n## Present and Attendance\n## Acknowledgement of Country\n## Apologies and Leaves of Absences\n## Declarations of Interest\n## Confirmation of Minutes\n## Business Arising\n# 1. Report Title\n## Appointment of Chairperson and Alternate Chairperson\n## Terms of Reference and Forward Meeting Plan\n## Letter to Kashiwa and Next Steps\n## Future Project and Activity Scoping\n## Other Business\n# Closing","[{\"question\":\"Where and when was the CIFA Reference Group meeting held?\",\"answer\":\"It was held at the Camden Civic Centre (Oxley Training Room) on 29 August 2022.\"},{\"question\":\"What was decided about appointing the chairperson and alternate chairperson?\",\"answer\":\"Because not all CIFA voting members were present, the appointment was deferred to the next CIFA Reference Group Meeting on 10 October 2022.\"},{\"question\":\"What actions were agreed following discussion of the letter to Kashiwa?\",\"answer\":\"Another letter to Kashiwa/KIRA was to be drafted to outline changes to the CIFA program and implications for future initiatives, including consultation with Council and delivery/sending before Monique leaves for Japan.\"}]","CIFA Reference Group Meeting Minutes - 29 August 2022 | PDF"]