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The document sets out steps from pre-application information, application form submission, review and interview/recruitment conversations, and offers of position. It details regulated work requirements including PVG Scheme membership, self-declaration, reference checks, risk assessment by a Safeguarding Panel, and additional requirements for overseas applicants.",{"@graph":63,"@context":118},[64,80,101],{"@type":65,"itemListElement":66},"BreadcrumbList",[67,71,74,77],{"item":68,"name":69,"@type":70,"position":9},"https://docshare.wps.com","Home","ListItem",{"item":72,"name":10,"@type":70,"position":73},"https://docshare.wps.com/template/",2,{"item":75,"name":41,"@type":70,"position":76},"https://docshare.wps.com/template/letters/",3,{"item":78,"name":59,"@type":70,"position":79},"https://docshare.wps.com/template/child-wellbeing-and-protection-procedures-appointment-and-selection/307319/",4,{"url":78,"name":59,"@type":81,"image":82,"author":87,"headline":59,"publisher":90,"fileFormat":93,"inLanguage":57,"description":61,"dateModified":94,"datePublished":95,"encodingFormat":93,"isAccessibleForFree":96,"interactionStatistic":97},"DigitalDocument",{"url":83,"@type":84,"width":85,"height":86},"https://docshare.wps.com/thumbnails/child-wellbeing-and-protection-procedures-appointment-and-selection/307319.png","ImageObject",442,249,{"name":88,"@type":89},"Sophia Brooks","Person",{"url":68,"name":91,"@type":92},"DocShare","Organization","application/pdf","2026-10-04","2026-09-19",true,{"@type":98,"interactionType":99,"userInteractionCount":47},"InteractionCounter",{"@type":100},"ViewAction",{"@type":102,"mainEntity":103},"FAQPage",[104,110,114],{"name":105,"@type":106,"acceptedAnswer":107},"What is the purpose of the recruitment procedure for staff and volunteers working with children?","Question",{"text":108,"@type":109},"It ensures staff and volunteers are recruited appropriately and work in ways that reflect child wellbeing and protection values, including meeting legal duties for regulated roles.","Answer",{"name":111,"@type":106,"acceptedAnswer":112},"What documents must applicants complete after an offer of position?",{"text":113,"@type":109},"Applicants are sent a Basic Disclosure form; for regulated work they receive a PVG Scheme Membership form and a self-declaration form for processing.",{"name":115,"@type":106,"acceptedAnswer":116},"How is suitability assessed when information is provided through self-declaration or PVG records?",{"text":117,"@type":109},"Risk assessment is carried out by the Safeguarding Panel, which considers relevant convictions or information and decides by majority, informing the final appointment decision.","https://schema.org",{"og:url":78,"og:type":120,"og:title":59,"og:site_name":91,"og:description":61},"article",{"robots":122,"canonical":78},"index,follow",{"doc_id":124,"site_id":56},307319,1790183000,{"code":4,"msg":5,"data":127},{"doc_id":124,"user_id":128,"nickname":88,"user_avatar":129,"doc_module":9,"category_id":40,"category_name":41,"doc_title":59,"doc_description":61,"doc_content":130,"file_id":131,"file_url":132,"file_type":133,"file_size":134,"view_count":47,"is_deleted":4,"is_public":9,"is_downloadable":9,"audit_status":9,"page_count":135,"language":136,"language_code":57,"site_id":56,"html_lang":57,"table_of_contents":137,"faqs":138,"seo_title":139,"seo_description":61,"update_tm":140,"read_time":141},962084925636,"https://ap-avatar.wpscdn.com/davatar_994ba38a5ba835b3df7d355c54d3ed8d","PROCEDURES  \nCONTENTS  \nAppointment and Selection  \nResponding to Concerns  \nCase Review  \nAPPOINTMENT AND SELECTION PROCEDURE  \nThe Foundation will take all reasonable steps to ensure that its staff and volunteers who are working with children and/or young people , have been recruited appropriately and that the individuals work in away that reflect the Wellbeing and Protection Values – Inclusive, Approachable, Empowering and Accountable.  \nAs part of this process, we aim to select the best possible candidate for the role. For those working ina role which is regulated work with children and young people , the Foundation will fulfil its legal duty under the Protection of Vulnerable Groups (Scotland) Act 2007 to ensure that individuals who are barred from regulated work with children are not engaged (either paid or unpaid) in regulated work with children and young people within the club.  \nThe following procedure will be completed for all staff and volunteers who will be working in a role which requires them to be in contact with children and young people.  \n1. Pre-application Information  \nIndividuals who are applying for a position with the Foundation will be provided with pre-application information for the positions available and will include:  \n• A role description outlining the roles and responsibilities of the position  \n• A person specification, stating qualifications or experience of working with children required  \n• An application form  \n2. Application Form  \nApplicants will be requested to complete an application form. The purpose of the application form is to obtain relevant details for the position and referee contact details.  \n3. Review Applications and Interviews / Recruitment Conversations  \nThe Foundation will review application forms and consider which applicants to take forward. Successful applicants will be invited to a recruitment conversation, which may take the form of an interview. Interviews or recruitment conversations will then be carried out.  \n4. Offer of Position  \nOnce a decision has been made to offer appointment, the applicant will be notified either in writing or verbally. The applicant will be given details of the position, any special requirements and any obligations e.g. agreement to the Child Wellbeing and Protection Policy , a probationary period and responsibilities of the role.  \nThe applicant will be sent a Basic Disclosure form to complete and return , unless the role involves regulated work with the Foundation in which case they will require to be a member of the PVG Scheme.  \nRegulated work with Children  \nIf the role involves regulated work with children and/or young people a PVG Scheme Membership form and self-declaration form will be sent out for the successful applicant to complete and return for processing.  \nIt is recommended that the offer is formally accepted and agreed to in writing [e.g. by](e.g. by) the individual signing and dating their agreement on the offer letter and returning it to the Foundation. The applicant’s appointment will only be confirmed when:  \n• Two references have been received, checked and accepted;  \n• Self-declaration form has been returned and approved; and  \n• PVG Scheme Record/Scheme Record Update has been received and accepted.  \n5. References  \nReferences will be sought for all staff and volunteers who , by virtue of their role , will be working with children and/or young people within the Foundation.  \nTwo references will always be requested and thoroughly checked. Where possible , at least one of these references will be from an employer or a voluntary organisation where the position required working with children and/or young people. References from relatives will not be accepted. If the applicant has no experience of working with children or young people , specific training requirements may be agreed before their appointment commences.  \n6. Membership of the PVG Scheme  \nThe Foundation must be registered with Disclosure Scotland or Volunteer","cbCaimvkcQFIEVpz","https://ap.wps.com/l/cbCaimvkcQFIEVpz","pdf",412328,26,"English","# PROCEDURES\n## Appointment and Selection\n## Responding to Concerns\n## Case Review","[{\"question\":\"What is the purpose of the recruitment procedure for staff and volunteers working with children?\",\"answer\":\"It ensures staff and volunteers are recruited appropriately and work in ways that reflect child wellbeing and protection values, including meeting legal duties for regulated roles.\"},{\"question\":\"What documents must applicants complete after an offer of position?\",\"answer\":\"Applicants are sent a Basic Disclosure form; for regulated work they receive a PVG Scheme Membership form and a self-declaration form for processing.\"},{\"question\":\"How is suitability assessed when information is provided through self-declaration or PVG records?\",\"answer\":\"Risk assessment is carried out by the Safeguarding Panel, which considers relevant convictions or information and decides by majority, informing the final appointment decision.\"}]","Child Wellbeing and Protection Procedures - Appointment and Selection | PDF",1789847960,9]