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The policy defines purpose, background, scope, and stakeholder roles, including stakeholder review, impact analysis, and communication cadence. It outlines the change team structure, development and operational cost breakdowns, an implementation procedure with asset review and step sequencing, and a status monitoring and evaluation approach with defined success criteria. 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Change Overview  \n1.1 Purpose  \n1.2 Background  \n1.3 Scope  \n2. Stakeholders  \n2.1 Stakeholder Review  \n2.2 Stakeholder Impact  \n2.3 Communication  \n3. Team  \n3.1 Existing Positions  \n3.2 New Positions  \n3.3 Team Profile  \n4. Cost Analysis  \n4.1 Development Costs  \n4.2 Operational Costs  \n5. Implementation Procedure  \n5.1 Asset / Resource Review  \n5.2 Change Process  \n5.3 Process Management  \n6. Status Monitoring and Evaluation Process  \n6.1 Monitoring Process  \n6.2 Criteria for Evaluation  \n7. Key Risks  \n7.1 Risk Breakdown and Analysis  \n7.2 Preventative Measures  \n7.3 Recommended Solutions  \n8. Process Schedule  \n1. Introduction  \nProposed change overview.  \n1.1 Purpose  \nIdentify the desired outcome, as well as what the change seeks to improve.  \n1.2 Background  \nDiscuss previous issues that lead to the change request.  \n1.3 Scope  \nProvide an outline of the scope and detail any omissions.  \n2. Stakeholders  \nOverview of stakeholders.  \n2.1 Stakeholder Review  \nIdentify stakeholders involved or impacted by the proposed change.  \n\n| STAKEHOLDER REVIEW |  |  |\n| --- | --- | --- |\n| STAKEHOLDER | NATURE OF IMPACT | EXTENT OF IMPACT |\n|  |  |  |\n|  |  |  |\n|  |  |  |\n|  |  |  |\n\n2.2 Stakeholder Impact  \nDiscuss how stakeholders will be impacted by the change.  \n2.3 Communication  \nDetail how milestones or results will be communicated to stakeholders, including method and frequency.  \n3. Team  \nDescribe team structure and management.  \n3.1 Existing Positions  \nIdentify existing positions involved in the change process.  \n3.2 New Positions  \nIdentify any positions created for the purpose of the change process, or as a result of the implemented change.  \n3.3 Team Profile  \nIdentify roles and responsibilities of the change management team.  \n\n| TEAM PROFILE |  |  |\n| --- | --- | --- |\n| TEAM MEMBER | ROLE | RESPONSIBILITIES |\n|  |  |  |\n|  |  |  |\n|  |  |  |\n|  |  |  |\n\n4. Cost Analysis  \nProvide a breakdown of costs for the proposed system and alternatives. This should include design and development, installation, operational costs, maintenance, disposal, and consumables. Conduct analysis of costs for each year so they may be weighed against resulting benefits.  \n4.1 Development Costs  \nBreakdown the costs associated with the proposed change per phase. Personnel, equipment, training, software licensing, and tools should be included in the development phase. Provide information in an outline by completing the chart below or provide a link or attachment to a spreadsheet.  \n\n| CHANGE REQUEST COST ANALYSIS |  |  |  |\n| --- | --- | --- | --- |\n| ID NO. | PHASE | DESCRIPTION | AMOUNT |\n| 1.1 | PLANNING |  |  |\n| 1.2 | REQUIREMENTS |  |  |\n| 1.3 | DEVELOPMENT |  |  |\n| 1.4 | TESTING |  |  |\n| 1.5 | IMPLEMENTATION |  |  |\n|  |  |  |  |\n|  |  |  |  |\n|  |  |  |  |\n| TOTAL |  |  |  |\n\n4.2 Operational Costs  \nBreakdown the operational costs. Provide information in an outline by completing the chart below or provide a link or attachment to a spreadsheet.  \n\n| OPERATIONAL COSTS |  |  |  |  |\n| --- | --- | --- | --- | --- |\n| CATEGORY | DESCRIPTION | BEGIN DATE | END DATE | COST |\n|  | PERSONNEL |  |  |  |\n|  | CONTRACTORS |  |  |  |\n|  | COMMERCIAL SOFTWARE |  |  |  |\n|  | INFRASTRUCTURE |  |  |  |\n|  | FACILITIES |  |  |  |\n|  | SUPPLIES |  |  |  |\n| TOTAL |  |  |  |  |\n\n5. Implementation Procedure  \nDetail the assets and steps necessary to complete the change.  \n5.1 Asset / Resource Review  \nDescribe any resources or assets required.  \n5.2 Change Process  \nList steps in sequence required to complete change.  \n\n| CHANGE PROCESS |  |  |\n| --- | --- | --- |\n| NO. | STEP | PARTY RESPONSIBLE |\n|  |  |  |\n|  |  |  |\n|  |  |  |\n|  |  |  |\n|  |  |  |\n","cbCaia9ZdAcmBhW8","https://ap.wps.com/l/cbCaia9ZdAcmBhW8","pdf",177290,9,"English","# Change Overview\n## Purpose\n## Background\n## Scope\n# Stakeholders\n## Stakeholder Review\n## Stakeholder Impact\n## Communication\n# Team\n## Existing Positions\n## New Positions\n## Team Profile\n# Cost Analysis\n## Development Costs\n## Operational Costs\n# Implementation Procedure\n## Asset / Resource Review\n## Change Process\n## Process Management\n# Status Monitoring and Evaluation Process\n## Monitoring Process\n## Criteria for Evaluation\n# Key Risks\n## Risk Breakdown and Analysis\n## Preventative Measures\n## Recommended Solutions\n# Process Schedule","[{\"question\":\"What sections are included in the change overview?\",\"answer\":\"The template includes Purpose, Background, and Scope to clarify the desired outcome, prior issues prompting the request, and the boundaries of the change.\"},{\"question\":\"How does the template handle stakeholders during change?\",\"answer\":\"It requires stakeholder review to identify involved or impacted parties, explains stakeholder impact, and specifies communication methods and frequency for milestones/results.\"},{\"question\":\"What does the document include for implementation, monitoring, and evaluation?\",\"answer\":\"It covers asset/resource review, a sequenced change process with responsible parties, process management, and a monitoring and evaluation approach with defined criteria for success.\"}]","Change Management Policy Template - Policy for Digital Transformation | PDF",1789213119]