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The document explains background and objectives, including reviewing and enriching change impacts using a tactical three-step approach and recording policy considerations and open items. It details how maintenance activities are performed to protect UN property value, describes current and future process steps, and notes scope impacts across property stakeholders and dependent functional areas.",{"@graph":63,"@context":118},[64,80,101],{"@type":65,"itemListElement":66},"BreadcrumbList",[67,71,74,77],{"item":68,"name":69,"@type":70,"position":9},"https://docshare.wps.com","Home","ListItem",{"item":72,"name":10,"@type":70,"position":73},"https://docshare.wps.com/template/",2,{"item":75,"name":11,"@type":70,"position":76},"https://docshare.wps.com/template/presentations/",3,{"item":78,"name":59,"@type":70,"position":79},"https://docshare.wps.com/template/change-impact-document-preventive-maintenance-planning-and-monitoring/241879/",4,{"url":78,"name":59,"@type":81,"image":82,"author":87,"headline":59,"publisher":90,"fileFormat":93,"inLanguage":57,"description":61,"dateModified":94,"datePublished":95,"encodingFormat":93,"isAccessibleForFree":96,"interactionStatistic":97},"DigitalDocument",{"url":83,"@type":84,"width":85,"height":86},"https://docshare.wps.com/thumbnails/change-impact-document-preventive-maintenance-planning-and-monitoring/241879.png","ImageObject",442,249,{"name":88,"@type":89},"Sage","Person",{"url":68,"name":91,"@type":92},"DocShare","Organization","application/pdf","2026-10-11","2026-09-12",true,{"@type":98,"interactionType":99,"userInteractionCount":73},"InteractionCounter",{"@type":100},"ViewAction",{"@type":102,"mainEntity":103},"FAQPage",[104,110,114],{"name":105,"@type":106,"acceptedAnswer":107},"What preventive maintenance processes are covered in the document?","Question",{"text":108,"@type":109},"The document covers Preventive Maintenance Planning and Monitoring and Building Preventive Maintenance (plan and monitor), including planning, scheduling, recording, and monitoring preventive maintenance work.","Answer",{"name":111,"@type":106,"acceptedAnswer":112},"What are the document’s stated objectives?",{"text":113,"@type":109},"The objectives are to review, validate, and enrich collected change impacts via a three-step approach: updating current and future process steps, validating change impacts across transformation drivers, and documenting policy considerations and open items.",{"name":115,"@type":106,"acceptedAnswer":116},"How does the future state planning process work at a high level?",{"text":117,"@type":109},"The future state describes that the Preventive Maintenance Planner reviews requirements using manufacturer recommendations and best business practices, determines planning type (time/performance/multiple counter), creates a task list work order, and, when applicable, uploads or enters reading results so Umoja generates measurement documents.","https://schema.org",{"og:url":78,"og:type":120,"og:title":59,"og:site_name":91,"og:description":61},"article",{"robots":122,"canonical":78},"index,follow",{"doc_id":124,"site_id":56},241879,1791733818,{"code":4,"msg":5,"data":127},{"doc_id":124,"user_id":128,"nickname":88,"user_avatar":129,"doc_module":9,"category_id":8,"category_name":11,"doc_title":59,"doc_description":61,"doc_content":130,"file_id":131,"file_url":132,"file_type":133,"file_size":134,"view_count":135,"is_deleted":4,"is_public":9,"is_downloadable":9,"audit_status":9,"page_count":135,"language":136,"language_code":57,"site_id":56,"html_lang":57,"table_of_contents":137,"faqs":138,"seo_title":139,"seo_description":61,"update_tm":140,"read_time":73},687197207057,"https://ap-avatar.wpscdn.com/davatar_29158cc5080c5b710cf443261637dec0","VERSION:20161123  \n# Change Impact Document       \n\nProject:Umoja  \nScenario:Facilities Management,Services Management  \nProcess Group:Building Maintenance,Work Order  \nRequests and Fulfillment  \nProcesses:Preventive Maintenance Planning and Monitoring,  \nBuilding Preventive Maintenance (plan and monitor)  \nProcess Numbers:CS_004_001_002_UE2_PDD,  \nCS_003_003_003_UE2_PDD  \n\n| Processes:Preventive Maintenance Planning and Monitoring,  \u003Cbr>Building Preventive Maintenanee(plan and monitor),   |  | Page 2 of 6   |\n| --- | --- | --- |\n| Process Number:  \u003Cbr>CS_004_001_002_UE2PDD,  \u003Cbr>CS 003003003UE2 PDD,   | Version:20161123   | Meeting Date:23 November 2016   |\n\n\n| PROCESSES   | Preventive Maintenance Planning and Monitoring,Building Preventive Maintenance(plan and monitor)   |\n| --- | --- |\n| PARTICIPANTS   | OCSS:Michael Martini,Kristina Tang;UNOG:Samira Desai Sangha;  \u003Cbr>Umoja:Zlatan Vlahovic,Elsa C.Lorenzo   |\n| OBJECTIVES   | ·To review,validate and enrich change impacts collected through a tactical three-step approach:  \u003Cbr>1.Review and update the current state and future state process steps-20 minutes  \u003Cbr>2.Validate and enrich the change impacts across the transformation drivers-45 minutes  \u003Cbr>3.Document and update the policy considerations and open items-20 minutes   |\n|  |  |\n| TO-BE PROCESS DESCRIPTION   |  |\n| Background information  \u003Cbr>Maintenance activities are undertaken to prevent the United Nations property from deterioration,obsolescence and loss in  \u003Cbr>value.It is provided to maintain safe and secure facilities and work environment in order to meet operational needs of staff,  \u003Cbr>delegates and visitors in a timely and proactive manner.Preventive maintenance acivities are performed on a routine basis and are  \u003Cbr>typically scheduled using a calendar interval or based on performance (usage and/or measurement resuit)that involves a form of  \u003Cbr>equipment servicing.The maintenance plan is used to implement preventive maintenance program,schedule repetitive maintenance  \u003Cbr>activities,record history of maintenance activities,track costs and use the information as basis for budget formulation.  \u003Cbr>Description  \u003Cbr>The Preventive Maintenance functionality allows the end user to maintain any equipment or property which requires regular  \u003Cbr>maintenance scheduling.It also captures the associated material,resources,cost and postings for maintenance activities,including  \u003Cbr>reporting.  \u003Cbr>This tool impacts the work of all property stakeholders considerably by supporting the planning and execution of maintenance tasks for  \u003Cbr>equipment,building components &sub-components,and any UN property that requires preventive maintenance program,  \u003Cbr>With these processes,the United Nations (UN)has the ability to comprehensively track maintenance activities by using real time  \u003Cbr>information.The Preventive Maintenance functionality can be displayed for al staff provisioned with the enterprise role,  \u003Cbr>SD.16 Preventive Maintenance Planner,within the entire UN.Therefore,allStakeholders/Planners have an opportunity to use existing  \u003Cbr>maintenance programmes to harmonize such activities.There is also an inter-dependency on processes and inputs/outputs from the  \u003Cbr>Finance(FI/CO),Property Management,Plant Maintenance,Real Estate and HR functional areas,  \u003Cbr>Note:Of the approximately 3,500 equipment in UN HQs,only 159 are piloted in Umoja as of the validation meeting date,  \u003Cbr>23 November 2016.Conversion of the remaining equipment master data is expected to be loaded by the beginning of 2017.   |  |\n|  |  |\n| CURRENT STATE  \u003Cbr>PROCESS STEPS   | Building Preventive Maintenance (plan and monitor):AS-IS HQs Preventive Maintenance  \u003Cbr>example  \u003Cbr>1.Property Custodian(PC)/Facilties Management Supervisor(FMS)/Maintenance Shop Supervisor(MSS)  \u003Cbr>prepares yearly preventive maintenance plan.  \u003Cbr>Note:Record generation and registration take place.  \u003Cbr>2.Section Chief reviews and approves the maintenance plan.  \u003Cbr>3.PC/FMS/MSS","cbCaie6wouBMUTmY","https://ap.wps.com/l/cbCaie6wouBMUTmY","pdf",1394640,6,"English","# Change Impact Document\n## Project and Process Scope\n## Participants\n## Objectives\n## To-be Process Description\n## Current State Process Steps\n## Future State Process Steps","[{\"question\":\"What preventive maintenance processes are covered in the document?\",\"answer\":\"The document covers Preventive Maintenance Planning and Monitoring and Building Preventive Maintenance (plan and monitor), including planning, scheduling, recording, and monitoring preventive maintenance work.\"},{\"question\":\"What are the document’s stated objectives?\",\"answer\":\"The objectives are to review, validate, and enrich collected change impacts via a three-step approach: updating current and future process steps, validating change impacts across transformation drivers, and documenting policy considerations and open items.\"},{\"question\":\"How does the future state planning process work at a high level?\",\"answer\":\"The future state describes that the Preventive Maintenance Planner reviews requirements using manufacturer recommendations and best business practices, determines planning type (time/performance/multiple counter), creates a task list work order, and, when applicable, uploads or enters reading results so Umoja generates measurement documents.\"}]","Change Impact Document - Preventive Maintenance Planning and Monitoring | PDF",1789182512]