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It outlines required submission timing (at least every 30 days), consequences for noncompliance, and the certified payroll lifecycle. The guide covers eligibility and access roles, logging into the Certified Payroll portal via NY.gov, and what information is needed for setting up a project and reporting weekly payroll.",{"@graph":63,"@context":119},[64,80,102],{"@type":65,"itemListElement":66},"BreadcrumbList",[67,71,74,77],{"item":68,"name":69,"@type":70,"position":9},"https://docshare.wps.com","Home","ListItem",{"item":72,"name":10,"@type":70,"position":73},"https://docshare.wps.com/template/",2,{"item":75,"name":36,"@type":70,"position":76},"https://docshare.wps.com/template/forms/",3,{"item":78,"name":59,"@type":70,"position":79},"https://docshare.wps.com/template/certified-payroll-contractor-user-guide-how-to-submit-certified-payroll/348792/",4,{"url":78,"name":59,"@type":81,"image":82,"author":87,"headline":59,"publisher":90,"fileFormat":93,"inLanguage":57,"description":61,"dateModified":94,"datePublished":95,"encodingFormat":93,"isAccessibleForFree":96,"interactionStatistic":97},"DigitalDocument",{"url":83,"@type":84,"width":85,"height":86},"https://docshare.wps.com/thumbnails/certified-payroll-contractor-user-guide-how-to-submit-certified-payroll/348792.png","ImageObject",442,249,{"name":88,"@type":89},"Alex Sinclair","Person",{"url":68,"name":91,"@type":92},"DocShare","Organization","application/pdf","2026-10-23","2026-09-22",true,{"@type":98,"interactionType":99,"userInteractionCount":101},"InteractionCounter",{"@type":100},"ViewAction",6,{"@type":103,"mainEntity":104},"FAQPage",[105,111,115],{"name":106,"@type":107,"acceptedAnswer":108},"When must certified payroll be submitted for covered projects?","Question",{"text":109,"@type":110},"Certified payroll must be submitted at least every 30 days during the length of the covered project, and weekly payroll information is required for every week of the project.","Answer",{"name":112,"@type":107,"acceptedAnswer":113},"What happens if a contractor fails to submit required certified payroll records?",{"text":114,"@type":110},"Failure to submit required certified payroll records may result in penalties of $100 per day after a 14-day grace period.",{"name":116,"@type":107,"acceptedAnswer":117},"What information is needed to set up a new project in the Certified Payroll portal?",{"text":118,"@type":110},"To set up a new project, you need your FEIN, your NYS contractor registration number, a prevailing wage case number (PRC Number), and a copy of your payment bond for public improvement projects.","https://schema.org",{"og:url":78,"og:type":121,"og:title":59,"og:site_name":91,"og:description":61},"article",{"robots":123,"canonical":78},"index,follow",{"doc_id":125,"site_id":56},348792,1790631523,{"code":4,"msg":5,"data":128},{"doc_id":125,"user_id":129,"nickname":88,"user_avatar":130,"doc_module":9,"category_id":35,"category_name":36,"doc_title":59,"doc_description":61,"doc_content":131,"file_id":132,"file_url":133,"file_type":134,"file_size":135,"view_count":101,"is_deleted":4,"is_public":9,"is_downloadable":9,"audit_status":9,"page_count":136,"language":137,"language_code":57,"site_id":56,"html_lang":57,"table_of_contents":138,"faqs":139,"seo_title":140,"seo_description":61,"update_tm":141,"read_time":79},1099523882182,"https://ap-avatar.wpscdn.com/davatar_6f874abed73319feea01a86fa6f0fab8","Certified Payroll – Contractor User Guide  \nAbout Certified Payroll Reporting  \nStarting on January 1, 2026, contractors and subcontractors working on projects subject to Article 8 of the Labor Law must submit their certified payroll through NYSDOL’s Certified Payroll system. Payrolls must be submitted at least every 30 days for the length of the covered project. Failure to submit the required certified payroll records may result in penalties of $100/day, following a 14-day grace period.  \nThe certified payroll lifecycle  \nComplying with certified payroll requirements is easy when you know what to do.  \n• Ready: Make sure you’re registered as a contractor or subcontractor in NYS and will be working on a covered project before you begin. Visit the NYSDOL website to learn more about the Contractor Registry.  \n• Set: Don’t wait until the deadline – log into your account and set up your project and payroll when work begins.  \n• Go: Use the Certified Payroll portal to submit your weekly payroll at least every 30 days until the project ends.  \nGetting started with Certified Payroll Who needs access?  \n• Contractors and subcontractors:  \n• Payroll managers:  \n• Authorized users: If more than one person needs access to your payroll reporting, contact NYSDOL to set up an authorized user on your behalf.  \nLogging into the Certified Payroll portal  \nAnyone with an [NY.gov](NY.gov) account can access the Certified Payroll portal. Don’t have an NY.gov account? Learn how to get set up with this guide:  \n[https://dol.ny.gov/setting-nygov-account](https://dol.ny.gov/setting-nygov-account)  \nGo to [https://mpwr-public.labor.ny.gov/en/login](https://mpwr-public.labor.ny.gov/en/login or find the Certified Payroll)[ or find the](https://mpwr-public.labor.ny.gov/en/login or find the Certified Payroll)[ Certified Payroll](https://mpwr-public.labor.ny.gov/en/login or find the Certified Payroll) tile on your NY.gov dashboard.  \nInformation you'll need to provide  \nThe Certified Payroll portal is a user-friendly online tool that guides you through project setup and payroll reporting, step by step. The steps will prompt you to enter or upload information about your business, project, or employees. Here is information you’ll need at key times.  \nTo set up a new project, you’ll need:  \n• Your business’ employer identification number (FEIN) from the IRS.  \n• Your NYS contractor registration number (found on your Certificate of Contractor Registration) .  \n• Your prevailing wage case number (PRC Number) for the project.  \n• A copy of your payment bond (for public improvement projects only) .  \nTo submit payroll reports, you’ll need:  \n• Key employee details, including their names, addresses, work schedules, and last four digits of their Social Security numbers (if applicable) .  \n• Supplemental benefits documentation, if you offer them.  \nSet up a project  \nBefore you can begin reporting payroll, you need to set up your project in the Certified Payroll portal. The project details you provide, like dates and case numbers, will be used to monitor your compliance.  \nYou should set up your project as soon as possible, so you’re ready to go before your first payroll report is due.  \nTIP: If this is your first project, visit the First Submission Tutorial.  \n([dol.ny.gov/certified-payroll-first-submission-tutorial-ppt](dol.ny.gov/certified-payroll-first-submission-tutorial-ppt))  \n1. Click the New Project button on the Certified Payroll Reports dashboard.  \n2. First, you’ll be prompted to enter your FEIN and Contractor Registry number and click Next. The portal will automatically validate this information and connect your business to the project.  \n3. Next, you’ll be prompted to review information about Certified Payroll reporting and the business information the portal retrieved for you. Follow the instructions on the page if you need to make changes.  \n4. Next, you’ll be prompted to provide information about the project, including the  \naddress, start/end dates","cbCaieczhliIhHcl","https://ap.wps.com/l/cbCaieczhliIhHcl","pdf",278715,10,"English","# About Certified Payroll Reporting\n## Certified payroll lifecycle\n# Getting started with Certified Payroll\n## Who needs access\n## Logging into the Certified Payroll portal\n## Information you'll need to provide\n## Set up a project\n## Make changes to an existing project\n## Submit a Certified Payroll report","[{\"question\":\"When must certified payroll be submitted for covered projects?\",\"answer\":\"Certified payroll must be submitted at least every 30 days during the length of the covered project, and weekly payroll information is required for every week of the project.\"},{\"question\":\"What happens if a contractor fails to submit required certified payroll records?\",\"answer\":\"Failure to submit required certified payroll records may result in penalties of $100 per day after a 14-day grace period.\"},{\"question\":\"What information is needed to set up a new project in the Certified Payroll portal?\",\"answer\":\"To set up a new project, you need your FEIN, your NYS contractor registration number, a prevailing wage case number (PRC Number), and a copy of your payment bond for public improvement projects.\"}]","Certified Payroll - Contractor User Guide - How to Submit Certified Payroll | PDF",1790078440]