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It specifies obtaining the appropriate signature, including an account number on the invoice, and when to return invoices to Accounts Payable. The protocol sets effective dates and provides detailed items required per college policy, plus FY18 charging rules tied to receipt timing and responsible approvers.",{"@graph":63,"@context":119},[64,80,102],{"@type":65,"itemListElement":66},"BreadcrumbList",[67,71,74,77],{"item":68,"name":69,"@type":70,"position":9},"https://docshare.wps.com","Home","ListItem",{"item":72,"name":10,"@type":70,"position":73},"https://docshare.wps.com/template/",2,{"item":75,"name":21,"@type":70,"position":76},"https://docshare.wps.com/template/invoices/",3,{"item":78,"name":59,"@type":70,"position":79},"https://docshare.wps.com/template/catering-invoice-checklist-invoice-instructions-required-items-and-approval-protocol/335068/",4,{"url":78,"name":59,"@type":81,"image":82,"author":87,"headline":59,"publisher":90,"fileFormat":93,"inLanguage":57,"description":61,"dateModified":94,"datePublished":95,"encodingFormat":93,"isAccessibleForFree":96,"interactionStatistic":97},"DigitalDocument",{"url":83,"@type":84,"width":85,"height":86},"https://docshare.wps.com/thumbnails/catering-invoice-checklist-invoice-instructions-required-items-and-approval-protocol/335068.png","ImageObject",442,249,{"name":88,"@type":89},"Xiajie","Person",{"url":68,"name":91,"@type":92},"DocShare","Organization","application/pdf","2026-10-17","2026-09-21",true,{"@type":98,"interactionType":99,"userInteractionCount":101},"InteractionCounter",{"@type":100},"ViewAction",9,{"@type":103,"mainEntity":104},"FAQPage",[105,111,115],{"name":106,"@type":107,"acceptedAnswer":108},"What should be done with required documentation for each invoice?","Question",{"text":109,"@type":110},"Collect all required documentation for each invoice, and do not attach multiple invoices together.","Answer",{"name":112,"@type":107,"acceptedAnswer":113},"Where and how fast must invoices be returned?",{"text":114,"@type":110},"Return each invoice with all documentation within five (5) business days to Tracy Thornton (RH-215) or Accounts Payable contact listed.",{"name":116,"@type":107,"acceptedAnswer":117},"How are invoices charged to FY18 vs FY2019?",{"text":118,"@type":110},"Attached invoices are FY18 expenses only if Accounts Payable receives them prior to June 30th, 2018; invoices received after July 31st, 2018 are charged to the FY2019 budget.","https://schema.org",{"og:url":78,"og:type":121,"og:title":59,"og:site_name":91,"og:description":61},"article",{"robots":123,"canonical":78},"index,follow",{"doc_id":125,"site_id":56},335068,1791313136,{"code":4,"msg":5,"data":128},{"doc_id":125,"user_id":129,"nickname":88,"user_avatar":130,"doc_module":9,"category_id":20,"category_name":21,"doc_title":59,"doc_description":61,"doc_content":131,"file_id":132,"file_url":133,"file_type":134,"file_size":135,"view_count":101,"is_deleted":4,"is_public":9,"is_downloadable":9,"audit_status":9,"page_count":9,"language":136,"language_code":57,"site_id":56,"html_lang":57,"table_of_contents":137,"faqs":138,"seo_title":139,"seo_description":61,"update_tm":140,"read_time":4},8814010472675,"https://avatar.qwps.com/avatar/WGlhamll","Catering Invoice Checklist  \nInvoice \\#   \nINSTRUCTIONS:  \nPurchasing, Accounts Payable & Travel  \n1. Please review the PURCHASING AUTHORIZATION and SIGNATURE APPROVAL PROTOCOL below. Contact Tracy Thornton at x2443 with questions.  \n2. Collect all required documentation for EACH invoice. Please do not attach multiple invoices together.  \n3. Obtain appropriate signature and account number.  \n4. Return each invoice with all the documentation within five (5) business days to Tracy Thornton, RH-215 [or](or accountspayable@cscc.edu)[ ](or accountspayable@cscc.edu)[accountspayable@cscc.edu](or accountspayable@cscc.edu).  \nITEMS REQUIRED PER COLLEGE POLICY:  \n  List of attendees.  \n  Brief description of the business purpose.  \n  Cabinet member approval by signature or authorized departmental approval signature per delegation of authority memo for current fiscal year.  \n  Account number on the invoice.  \n  Verified project ID\\# (if applicable) .  \nIMPORTANT:  \n• The attached invoice(s) is an FY18 expense.  \n• Invoice(s) must be received in Accounts Payable prior to June 30th, 2018 to be charged to your FY18 budget.  \n• Invoices received after July 31, 2018 will be charged to your FY 2019 budget.  \nPURCHASING AUTHORIZATION and SIGNATURE APPROVAL PROTOCOL  \nEFFECTIVE OCTOBER 5, 2016  \nFood and Beverage – Must be pre-approved by the Cabinet member who oversees the Division, or their designee.  \nCabinet: Cabinet is comprised of the President, Senior Vice Presidents, the Chief of Staff, and the Vice Presidents. For purposes of this Purchasing Authorization and Signature Approval Protocol, the Executive Director of the CSCC Development Foundation has equivalent signature/approval authority.  \nCost Center Manager: Cost Center Managers are defined by title and include the following: Cabinet, Associate Vice Presidents, Deans, Directors (Director II, Director I, Executive Director, Assistant Director), and Chairpersons. Cost Center Managers are administrators and have budget responsibility for their cost center(s) . While Supervisors may assist with budget development and management, Supervisors do not have direct budget responsibility and do not have Cost Center Manager authority or responsibility.","cbCaiieOTDqfREQd","https://ap.wps.com/l/cbCaiieOTDqfREQd","pdf",42511,"English","# Invoice Submission Instructions\n## Items Required Per College Policy\n## Purchasing Authorization and Signature Approval Protocol","[{\"question\":\"What should be done with required documentation for each invoice?\",\"answer\":\"Collect all required documentation for each invoice, and do not attach multiple invoices together.\"},{\"question\":\"Where and how fast must invoices be returned?\",\"answer\":\"Return each invoice with all documentation within five (5) business days to Tracy Thornton (RH-215) or Accounts Payable contact listed.\"},{\"question\":\"How are invoices charged to FY18 vs FY2019?\",\"answer\":\"Attached invoices are FY18 expenses only if Accounts Payable receives them prior to June 30th, 2018; invoices received after July 31st, 2018 are charged to the FY2019 budget.\"}]","Catering Invoice Checklist - Invoice # - Instructions, Required Items, and Approval Protocol | PDF",1790009544]