[{"data":1,"prerenderedAt":-1},["ShallowReactive",2],{"doc-detail-188100-en":3,"doc-seo-188100-105":30,"detail-sidebar-cat-1-en-105":90},{"code":4,"msg":5,"data":6},0,"success",{"doc_id":7,"user_id":8,"nickname":9,"user_avatar":10,"doc_module":11,"category_id":12,"category_name":13,"doc_title":14,"doc_description":15,"doc_content":16,"file_id":17,"file_url":18,"file_type":19,"file_size":20,"view_count":11,"is_deleted":4,"is_public":11,"is_downloadable":11,"audit_status":11,"page_count":21,"language":22,"language_code":23,"site_id":24,"html_lang":23,"table_of_contents":25,"faqs":26,"seo_title":27,"seo_description":15,"update_tm":28,"read_time":29},188100,8796096645457,"Arica Lee","https://ap-avatar.wpscdn.com/avatar/800003749518d68ffe3?x-image-process=image/resize,m_fixed,w_180,h_180&k=1779345340919836971",1,11,"Presentations","Case Conferencing Tool Bank - Agenda Building Kit","An agenda building kit for case conferencing meetings, structured to guide teams through a practical flow. It covers team introductions and warmup questions, goal statement framing, and data share-outs that celebrate wins and housing placements. A detailed client housing planning segment uses a learning loop to capture client status, follow-ups, system barriers, action steps, and target move-in dates, emphasizing system improvement over judgment. The agenda concludes with announcements and commitments to lock in action steps for the next meeting.","| Activity | Time | Guidance |\n| --- | --- | --- |\n| Introductions & Strengthening the Team | 10 mins | Ask people to share their name , agency, and role in the housing process.\u003Cbr>Ask a warmup question: This is your moment to set the tone for the meeting and strengthen your team’s experience. At every meeting , ask a warmup question that helps your team get closer and feel present in the room.\u003Cbr>Sample warmup questions:\u003Cbr>● What is one thing that makes you good at yourjob?\u003Cbr>● What is an inspirational moment you had with a client this week?\u003Cbr>● What is one thing that matters to you that this team doesn’t know about?\u003Cbr>● Who do you appreciate working with in this group and why?\u003Cbr>● What is a group norm that we can establish to make this meeting valuable to you?\u003Cbr>You may use this time every now and then to build objectives , revisit them , or (re)establish team norms. |\n| Goal Statement and Meeting Framing | 2 mins | Share your long-term systems goal and the milestone goal you are aiming for this month. Clarify what actions we will take together in this meeting in order to achieve the goals.\u003Cbr>Sample goals:\u003Cbr>● We will reduce the number of actively homeless clients to [number] by [date]. To reach it, this month we will need to house [number] of clients.\u003Cbr>● We will raise our housing placement rate from [current number] to [goal number] by [date]. This requires housing [number] clients this month.\u003Cbr>● We will house [number] of long-stayers this month.\u003Cbr>● We will reduce our average length of time from [current number] to [goal number] by [date]. |\n| Data Share-Out and Celebrating Wins | 5 mins | Share out the data that matters most , such as:\u003Cbr>● Actively homeless clients \\#\u003Cbr>● Inflow \\# so far for the month\u003Cbr>● Outflow \\# so far for the month\u003Cbr>● Housing placement \\# since last meeting |\n\n|  |  | ● Length of time; you might break it out by project or into housing process segments (e. g. match to move-in)\u003Cbr>Celebrate housing placements and wins. Mention the client’s name as well as the staff members who housed them. Askstaff to share what they learned from this client’s journey. Feel free to celebrate in creative ways! |\n| --- | --- | --- |\n| Generate Client Housing Plans | 45 mins | Before the meeting , determine who you’ll discuss (refer to this guide to build your list) , then facilitate through the Learning Loop:\u003Cbr>1. State the client’s name and amount of time they’ve been waiting on the BNL.\u003Cbr>2. Follow-Up: Ask what action has been taken to house the client since the last meeting.\u003Cbr>3. System Barrier: Define the largest obstacle the client is facing this week. Direct your group to focus on the barrier in your housing process , not a barrier internal to the client.\u003Cbr>4. Action Step: Record a new action step(s) to move them closer to housing.\u003Cbr>5. Target Move-In Date: Record a target move-in date , or edit the existing target move-in date , to predict when they will move into housing. Stress that this prediction is used for our system improvement , never judgment!\u003Cbr>The Learning Loop should take 2-3 minutes per client. |\n| Announcements | 5 mins | Use this time for attendees to share announcements, [e.g. new](e.g. new)[ ](e.g. new)programs , changes in programs , unit availability, or anything that would be helpful for the group to know. Keep it brief, and prioritize client housing plans if time is tight. |\n| Lock in Action Steps | 3 mins | Invite the group to look at the BNL and document action steps on their to-do lists or calendars. This will help attendees get a clear picture of what they are responsible for until the next meeting. |","cbCaihKLgG9rqe7U","https://ap.wps.com/l/cbCaihKLgG9rqe7U","pdf",137378,4,"English","en",105,"# Activity Flow\n## Introductions & Strengthening the Team\n## Goal Statement and Meeting Framing\n## Data Share-Out and Celebrating Wins\n## Generate Client Housing Plans\n## Announcements\n## Lock in Action Steps","[{\"question\":\"What warmup questions are recommended for the introductions segment?\",\"answer\":\"Use warmup questions that set the tone and help the team feel present, such as what makes someone good at their job, an inspirational client moment from the week, or what matters to them that the team doesn’t know.\"},{\"question\":\"How should the meeting frame goals and milestones?\",\"answer\":\"Share long-term systems goals and the milestone goal targeted for the month, then clarify the actions the group will take together to reach metrics like housing placement rate, number of housed clients, or reduced average time to move-in.\"},{\"question\":\"What steps are included in the client housing planning learning loop?\",\"answer\":\"Record the client name and waiting time, confirm follow-up actions taken since the last meeting, define the largest system barrier this week, document new action steps, and set or update a target move-in date while stressing it supports system improvement rather than judgment.\"}]","Case Conferencing Tool Bank - 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