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If in any doubt, please contact:\nEVENT OVERVIEW\nIntroduction\nText\nEvent information\nText\nParticipant and/or audience profile\nText\nSchedule\nText\nH&S and welfare statement of intent\n………………. are committed to delivering a safely planned and managed event, which complies with all statutory obligations under current and relevant UK legislation. Within both pre-event planning and delivery of the event …………… adopt a multi-agency approach to the management. Engagement with the local authority alongside key event personnel such as Venue, Technical, Security and Medical contractors is vital to ensure that input from all key stakeholders is considered within all aspects of planning.\nIt is our policy to promote the highest possible standards of Health and Safety, so far as is reasonably practicable, to reduce any risks to the health and safety of all persons who may be affected by our work activities. We will take account of the significant findings of continuous risk management throughout the event planning phase, alongside our previous experience of event production at this venue, and ensure compliance with all current legislation, specifically the 1974 Health and Safety at Work Act (UK).\nWe take the responsibility for the implementation of all that is noted above, with some responsibilities being contractually delegated to suppliers whose policies and practice will be assessed during the procurement phase to ensure they are adequately resourced in terms of technical and safety capability. We will ensure that sufficient support has been provided to all core service providers to ensure that: suitable and sufficient assessments of all the foreseeable risks presented to and posed by any of the work activities have been made, and that staff, including freelance workers and contractors are competent and fully aware of any potential hazards.\nAll key staff and volunteers on-site will be informed as to what action to take in the event an emergency and the emergency evacuation routes, and plan brought to their attention. Adequate provisions for first aid are in place and all staff, contractors and volunteers will be made aware of these provisions.\nAll plant and work equipment are monitored and operated in a safe manner and only to be used in the correct way. A system of good housekeeping is maintained to reduce the risk of trip/slip hazards and fire risks.\nORGANISATIONAL INFORMATION\nIntroduction\nText\nRoles & responsibilities/contact details\nSafety advisory group/meetings\nText\nSafe working procedures\nText\nEvent management processes\nText\nIncident reporting\nReport Forms are completed by event staff to keep a record of any incidents that occur on‐site that may require either immediate or retrospective remedial action, or simply for purposes of logging. Report Forms are processed, tracked and stored by the ","cbCaiizwTn1SOkzt","https://ap.wps.com/l/cbCaiizwTn1SOkzt","docx",86258,13,"English","# EVENT OVERVIEW\n## Introduction\n## Event information\n## Participant audience profile\n## Schedule\n## H&S and welfare statement of intent\n# ORGANISATIONAL INFORMATION\n## Roles & responsibilities + contact details\n## Safety advisory group/meetings\n## Safe working procedures\n## Event management processes\n## Incident reporting\n## Event radio system\n# GENERAL EVENT PROVISION & INFORMATION\n## Event risk assessments\n## Site safety rules + participant information\n## Site layout\n## Fire safety\n## Emergency exits\n## Barriers\n## Signage\n## Electrical\n## Site lighting\n## Traffic management\n## Medical provision\n## Welfare – toilets etc\n## Waste\n## Animals on site\n## Accreditation/access controls\n## Lost property/information\n## Fireworks & special effects\n# SECURITY & CROWD MANAGEMENT\n## Security and stewarding\n## Safeguarding policy\n## Drugs/alcohol\n# EMERGENCY PLANNING\n## Emergency plan\n## Bomb/terrorist threat\n## Vehicle born terrorist attack\n## Management of unattended items\n# CONTINGENCY PLANNING\n## Logging of incidents\n## Site evacuation\n# LICENSES, PERMITS & INSURANCES\n## Licenses & permits\n## Insurances","[{\"question\":\"What sections are included in the Event Overview?\",\"answer\":\"The plan includes event information, participant/audience profile, schedule, and an H\\u0026S and welfare statement of intent.\"},{\"question\":\"How are incidents and near misses handled and recorded?\",\"answer\":\"Report Forms are completed to log incidents and are processed and stored by the Event Manager. Near Miss Report Forms are completed during the build period, with the Event Manager leading reporting and investigation and returning forms to the Safety Lead.\"},{\"question\":\"What emergency and contingency planning elements are specified?\",\"answer\":\"The template includes an emergency plan covering bomb/terrorist threats, vehicle-borne terrorist attacks, and handling of unattended items, plus contingency steps such as logging incidents and site evacuation.\"}]","Carmarthenshire Event Management Plan Template - 2025 | DOCX"]