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The manual explains CDII’s ongoing role in annual updates based on enacted legislation and state policy analysis, and outlines goals for appropriate health information sharing, patient privacy protection, and uniform interpretation of related laws. It directs covered entities to comply and offers guidance for other impacted state organizations to avoid unauthorized-disclosure fines and sanctions.",{"@graph":63,"@context":119},[64,80,102],{"@type":65,"itemListElement":66},"BreadcrumbList",[67,71,74,77],{"item":68,"name":69,"@type":70,"position":9},"https://docshare.wps.com","Home","ListItem",{"item":72,"name":10,"@type":70,"position":73},"https://docshare.wps.com/template/",2,{"item":75,"name":41,"@type":70,"position":76},"https://docshare.wps.com/template/letters/",3,{"item":78,"name":59,"@type":70,"position":79},"https://docshare.wps.com/template/california-statewide-health-information-policy-manual-shipm-updated-june-1-2022/282701/",4,{"url":78,"name":59,"@type":81,"image":82,"author":87,"headline":59,"publisher":90,"fileFormat":93,"inLanguage":57,"description":61,"dateModified":94,"datePublished":95,"encodingFormat":93,"isAccessibleForFree":96,"interactionStatistic":97},"DigitalDocument",{"url":83,"@type":84,"width":85,"height":86},"https://docshare.wps.com/thumbnails/california-statewide-health-information-policy-manual-shipm-updated-june-1-2022/282701.png","ImageObject",442,249,{"name":88,"@type":89},"Mary Man","Person",{"url":68,"name":91,"@type":92},"DocShare","Organization","application/pdf","2026-10-19","2026-09-16",true,{"@type":98,"interactionType":99,"userInteractionCount":101},"InteractionCounter",{"@type":100},"ViewAction",10,{"@type":103,"mainEntity":104},"FAQPage",[105,111,115],{"name":106,"@type":107,"acceptedAnswer":108},"What is the purpose of the SHIPM in California?","Question",{"text":109,"@type":110},"The SHIPM provides statewide leadership and guidance for HIPAA implementation and compliance, including statewide policy direction and oversight.","Answer",{"name":112,"@type":107,"acceptedAnswer":113},"How are SHIPM updates handled?",{"text":114,"@type":110},"The manual is updated annually after analysis of enacted legislation and state policy, and CDII maintains it on an ongoing basis.",{"name":116,"@type":107,"acceptedAnswer":117},"Who must comply with the California SHIPM policies?",{"text":118,"@type":110},"State entities required to comply with HIPAA—including executive branch departments and other organizational units—must comply with the SHIPM policies.","https://schema.org",{"og:url":78,"og:type":121,"og:title":59,"og:site_name":91,"og:description":61},"article",{"robots":123,"canonical":78},"index,follow",{"doc_id":125,"site_id":56},282701,1790054729,{"code":4,"msg":5,"data":128},{"doc_id":125,"user_id":129,"nickname":88,"user_avatar":130,"doc_module":9,"category_id":40,"category_name":41,"doc_title":59,"doc_description":61,"doc_content":131,"file_id":132,"file_url":133,"file_type":134,"file_size":135,"view_count":101,"is_deleted":4,"is_public":9,"is_downloadable":9,"audit_status":9,"page_count":136,"language":137,"language_code":57,"site_id":56,"html_lang":57,"table_of_contents":138,"faqs":139,"seo_title":140,"seo_description":61,"update_tm":141,"read_time":142},7421720224475,"https://ap-avatar.wpscdn.com/davatar_276721f389ce27ea32af1340a28f341c","California’s Statewide Health Information Policy Manual  \n(SHIPM)  \nWritten and Produced by:  \nCalifornia Health and Human Services Agency (CalHHS)  \nCenter for Data Insights and Innovation (CDII)  \nFINAL: June 25, 2015  \nUpdated: June 1, 2022  \nDear SHIPM User:  \nWelcome to the revised California Statewide Health Information Policy Manual (SHIPM) user community. SHIPM is updated annually after a thorough analysis of enacted legislation and state policy.  \nThis manual was developed by the former California Health and Human Services Agency’s (CalHHS) Office of Health Information Integrity (CalOHII) which is now the CalHHS Center for Data Insights and Innovation (CDII) . CDII will continue to maintain the SHIPM on an annual basis.  \nThe SHIPM is an important tool that helps CDII fulfill its statutory responsibility to provide statewide leadership, coordination, direction, and oversight of the Health Insurance Portability and Accountability Act (HIPAA) implementation and compliance, including the setting of statewide policy.  \nOur goal in providing this manual is to offer state departments a resource that:  \n• Facilitates the appropriate sharing of health information rather than using HIPAA as a barrier,  \n• Provides departments guidance on how to protect patient privacy while promoting coordinated care,  \n• Promotes uniform interpretation and application of health information laws including those relating to security, patients’ rights, and transactions and code sets , and  \n• Helps state entities avoid fines and sanctions resulting from unauthorized disclosures of health information.  \nState entities including all state departments, boards, commissions, programs, and other organizational units of the executive branch of state government that are required to comply with HIPAA must comply with the California SHIPM policies.  \nFor entities not defined by HIPAA as covered entities or business associates, the California SHIPM serves as guidance. These entities may find themselves impacted by HIPAA due to receipt, access, storage, transmission, disclosure, or usage of health information.  \nState entities are also responsible to know and comply with other legal requirements unique to each state entity and ensure that those provisions are included in the state entity’s own policies and procedures, if not already addressed in the SHIPM.  \nThe SHIPM provides direction to help staff working with health information become and remain compliant with HIPAA, as well as other state and federal privacy laws and standards including , but not limited to, the Confidentiality of Medical Information Act (CMIA) , the Information  \nPractices Act (IPA) , the Lanterman-Petris-Short Act (LPS) , the Lanterman Developmental Disabilities Act, the California Penal Code, the California Health and Safety Code, the Patients Access to Health Records Act (PAHRA), the Genetic Information Nondiscrimination Act (GINA), the California State Administrative Manual (CA SAM), and the National Institute of Standards and Technology (NIST) .  \nCDII, with our state department partners, performed legal review of each policy. Preemption analysis was built into the development and review of each policy. If departments impacted by HIPAA (and related laws) follow the SHIPM tenets to develop and manage department-specific policies and procedures, they will help implement and maintain compliance with HIPAA, and the other state and federal laws referenced in the policies.  \nCDII may conduct statutorily required compliance reviews based on the policies in this manual. Each department impacted by HIPAA and related laws should ensure its internal policies and procedures align with the standards and requirements in the SHIPM.  \nFinally, we welcome your feedback on the manual. The SHIPM is intended to be a useful, living document that provides on-going guidance and support to HIPAA-impacted state departments. We expect it to be an ongoing, well-used and well-trusted resource. To ensure the","cbCaidIK9mOauoQ1","https://ap.wps.com/l/cbCaidIK9mOauoQ1","pdf",3006084,296,"English","# How to Use this Manual\n## Chapter 1 – Overview\n## Section: 1.1.0 – CDII Authority\n## 1.1.1 – CDII Authority\n## Section: 1.2.0 – State Agency Responsibility\n## 1.2.1 – State Agency Responsibility\n## Chapter 2 – Privacy\n## Section: 2.1.0 – Authorizations\n## 2.1.1 – Authorizations\n## Section: 2.2.0 – Uses and Disclosures\n## 2.2.1 – Decedents\n## 2.2.2 – Employers","[{\"question\":\"What is the purpose of the SHIPM in California?\",\"answer\":\"The SHIPM provides statewide leadership and guidance for HIPAA implementation and compliance, including statewide policy direction and oversight.\"},{\"question\":\"How are SHIPM updates handled?\",\"answer\":\"The manual is updated annually after analysis of enacted legislation and state policy, and CDII maintains it on an ongoing basis.\"},{\"question\":\"Who must comply with the California SHIPM policies?\",\"answer\":\"State entities required to comply with HIPAA—including executive branch departments and other organizational units—must comply with the SHIPM policies.\"}]","California Statewide Health Information Policy Manual (SHIPM) - Updated June 1, 2022 | PDF",1789580488,104]