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Developed under CalHHS and maintained annually by the Center for Data Insights and Innovation (CDII), the manual guides state entities on sharing health information appropriately, protecting patient privacy, and applying health information laws consistently. It also supports departments in avoiding fines and sanctions, aligns internal policies with SHIPM standards, and includes legal review and preemption analysis.",{"@graph":63,"@context":118},[64,80,101],{"@type":65,"itemListElement":66},"BreadcrumbList",[67,71,74,77],{"item":68,"name":69,"@type":70,"position":9},"https://docshare.wps.com","Home","ListItem",{"item":72,"name":10,"@type":70,"position":73},"https://docshare.wps.com/template/",2,{"item":75,"name":36,"@type":70,"position":76},"https://docshare.wps.com/template/forms/",3,{"item":78,"name":59,"@type":70,"position":79},"https://docshare.wps.com/template/california-statewide-health-information-policy-manual-shipm-june-2024-update/282699/",4,{"url":78,"name":59,"@type":81,"image":82,"author":87,"headline":59,"publisher":90,"fileFormat":93,"inLanguage":57,"description":61,"dateModified":94,"datePublished":95,"encodingFormat":93,"isAccessibleForFree":96,"interactionStatistic":97},"DigitalDocument",{"url":83,"@type":84,"width":85,"height":86},"https://docshare.wps.com/thumbnails/california-statewide-health-information-policy-manual-shipm-june-2024-update/282699.png","ImageObject",442,249,{"name":88,"@type":89},"Fez","Person",{"url":68,"name":91,"@type":92},"DocShare","Organization","application/pdf","2026-10-23","2026-09-16",true,{"@type":98,"interactionType":99,"userInteractionCount":79},"InteractionCounter",{"@type":100},"ViewAction",{"@type":102,"mainEntity":103},"FAQPage",[104,110,114],{"name":105,"@type":106,"acceptedAnswer":107},"What is the purpose of the California SHIPM manual?","Question",{"text":108,"@type":109},"The SHIPM helps ensure statewide HIPAA implementation and compliance by providing leadership and uniform policy direction, including how to protect patient privacy while supporting coordinated care.","Answer",{"name":111,"@type":106,"acceptedAnswer":112},"Who develops and maintains the SHIPM?",{"text":113,"@type":109},"The manual was developed by CalHHS and is maintained annually by the Center for Data Insights and Innovation (CDII), which continues SHIPM oversight after the organizational transition.",{"name":115,"@type":106,"acceptedAnswer":116},"Who must comply with the California SHIPM policies?",{"text":117,"@type":109},"HIPAA-covered state entities in the executive branch must comply with SHIPM policies; entities not defined as covered entities or business associates use SHIPM as guidance when impacted by HIPAA through handling health information.","https://schema.org",{"og:url":78,"og:type":120,"og:title":59,"og:site_name":91,"og:description":61},"article",{"robots":122,"canonical":78},"index,follow",{"doc_id":124,"site_id":56},282699,1791544900,{"code":4,"msg":5,"data":127},{"doc_id":124,"user_id":128,"nickname":88,"user_avatar":129,"doc_module":9,"category_id":35,"category_name":36,"doc_title":59,"doc_description":61,"doc_content":130,"file_id":131,"file_url":132,"file_type":133,"file_size":134,"view_count":79,"is_deleted":4,"is_public":9,"is_downloadable":9,"audit_status":9,"page_count":135,"language":136,"language_code":57,"site_id":56,"html_lang":57,"table_of_contents":137,"faqs":138,"seo_title":139,"seo_description":61,"update_tm":140,"read_time":141,"preview_page_count":4},2336478940794,"https://ap-avatar.wpscdn.com/davatar_9964176cb1d06d4a9deccf72a44ae3dc","California’s Statewide Health Information Policy Manual  \n(SHIPM)  \nWritten and Produced by:  \nCalifornia Health & Human Services Agency (CalHHS)  \nCenter for Data Insights and Innovation (CDII)  \nFINAL: June 25, 2015  \nUpdated: June 2024  \nWelcome to the revised California Statewide Health Information Policy Manual (SHIPM) user community. SHIPM is updated annually after a thorough analysis of enacted legislation and state policy.  \nThis manual was developed by the former California Health & Human Services Agency’s (CalHHS) Office of Health Information Integrity (CalOHII) which is now the CalHHS Center for Data Insights and Innovation (CDII) . CDII will continue to maintain the SHIPM on an annual basis.  \nThe SHIPM is an important tool that helps CDII fulfill its statutory responsibility to provide statewide leadership, coordination, direction, and oversight of the Health Insurance Portability and Accountability Act (HIPAA) implementation and compliance, including the setting of statewide policy.  \nOur goal in providing this manual is to offer state entities a resource that:  \n• Facilitates the appropriate sharing of health information rather than using HIPAA as a barrier,  \n• Provides departments guidance on how to protect patient privacy while promoting coordinated care,  \n• Promotes uniform interpretation and application of health information laws including those relating to security, patients’ rights, and transactions and code sets , and  \n• Helps state entities avoid fines and sanctions resulting from unauthorized disclosures of health information.  \nState entities including all state departments, boards, commissions, programs, and other organizational units of the executive branch of state government that are required to comply with HIPAA must comply with the California SHIPM policies.  \nFor entities not defined by HIPAA as covered entities or business associates, the California SHIPM serves as guidance. These entities may find themselves impacted by HIPAA due to receipt, access, storage, transmission, disclosure, or usage of health information.  \nState entities are also responsible to know and comply with other legal requirements unique to each state entity and ensure that those provisions are included in the state entity’s own policies and procedures, if not already addressed in the SHIPM.  \nThe SHIPM provides direction to help staff working with health information become and remain compliant with HIPAA, as well as other state and federal privacy laws and standards including , but not limited to, the Confidentiality of Medical Information Act (CMIA) , the Information Practices Act (IPA) , the Lanterman-Petris-Short Act (LPS) , the Lanterman Developmental  \nDisabilities Act, the California Penal Code, the California Health and Safety Code, the Patients Access to Health Records Act (PAHRA), the Genetic Information Nondiscrimination Act (GINA), the California State Administrative Manual (CA SAM), and the National Institute of Standards and Technology (NIST) .  \nCDII, with our state department partners, performed legal review of each policy. Preemption analysis was built into the development and review of each policy. If departments impacted by HIPAA (and related laws) follow the SHIPM tenets to develop and manage department-specific policies and procedures, they will help implement and maintain compliance with HIPAA, and the other state and federal laws referenced in the policies.  \nCDII may conduct statutorily required compliance reviews based on the policies in this manual. Each department impacted by HIPAA and related laws should ensure its internal policies and procedures align with the standards and requirements in the SHIPM.  \nFinally, we welcome your feedback on the manual. The SHIPM is intended to be a useful, living document that provides on-going guidance and support to HIPAA-impacted state entities. We expect it to be an on-going, well-used and well-trusted resource. To ensure the SHIPM’songoing effectiveness, ","cbCaiendRbi7jvfe","https://ap.wps.com/l/cbCaiendRbi7jvfe","pdf",2801175,310,"English","# How to Use this Manual\n## Chapter 1 – Overview\n### Section: 1.1.0 – CDII Authority\n### Section: 1.2.0 – State Agency Responsibility\n# Chapter 2 – Privacy\n## Section: 2.1.0 – Authorizations\n## Section: 2.2.0 – Uses and Disclosures","[{\"question\":\"What is the purpose of the California SHIPM manual?\",\"answer\":\"The SHIPM helps ensure statewide HIPAA implementation and compliance by providing leadership and uniform policy direction, including how to protect patient privacy while supporting coordinated care.\"},{\"question\":\"Who develops and maintains the SHIPM?\",\"answer\":\"The manual was developed by CalHHS and is maintained annually by the Center for Data Insights and Innovation (CDII), which continues SHIPM oversight after the organizational transition.\"},{\"question\":\"Who must comply with the California SHIPM policies?\",\"answer\":\"HIPAA-covered state entities in the executive branch must comply with SHIPM policies; entities not defined as covered entities or business associates use SHIPM as guidance when impacted by HIPAA through handling health information.\"}]","California Statewide Health Information Policy Manual (SHIPM) - June 2024 update | PDF",1789580483,109]