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SHIPM supports consistent interpretation of health information laws, helps state entities avoid penalties from unauthorized disclosures, and describes how to develop department-level policies aligned with HIPAA and related state and federal privacy 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Information Policy and Standards Division FINAL: June 25, 2015  \nUpdated: June 1, 2017  \nDear SHIPM User:  \nI am delighted to welcome you to the California Statewide Health Information Policy Manual (SHIPM) user community.  \nThis manual was developed and is maintained by the California Health and Human Services Agency’s Office of Health Information Integrity (CalOHII) .  \nThe SHIPM is an important tool that helps CalOHII fulfill its statutory responsibility to provide statewide leadership, coordination, direction, and oversight of the Health Insurance Portability and Accountability Act (HIPAA) implementation and compliance, including the setting of statewide policy.  \nOur goal in providing this manual is to offer state departments a resource that:  \n􀁸 Provides departments guidance on how to protect patient privacy while promoting coordinated care,  \n􀁸 Promotes uniform interpretation and application of health information laws including those relating to security, patients’ rights, and transactions and code sets , and  \n􀁸 Helps state entities avoid fines and sanctions resulting from unauthorized disclosures of health information.  \nState entities including all state departments, boards, commissions, programs, and other organizational units of the executive branch of state government that are required to comply with the HIPAA must comply with the California SHIPM policies.  \nFor entities not defined by HIPAA as covered entities or business associates, the California SHIPM serves as guidance for voluntary compliance. These entities may find themselves impacted by HIPAA due to receipt, access, storage, transmission, disclosure, or usage of health information.  \nState entities are also responsible to know and comply with other legal requirements unique to each state entity and ensure that those provisions are included in the state entity’s own policies and procedures, if not already addressed in the SHIPM.  \nThe manual provides direction to help staff working with health information become and remain compliant with HIPAA, as well as other state and federal privacy laws including , but not limited to, the Confidentiality of Medical Information Act (CMIA) , the Information Practices Act (IPA) , the Lanterman-Petris-Short Act (LPS) , the Lanterman Developmental Disabilities Act, the California Penal Code, the California Health and Safety Code, the Patients Access to Health  \nRecords Act (PAHRA), the Genetic Information Nondiscrimination Act (GINA), the California State Administrative Manual (CA SAM), and the National Institute of Standards and Technology (NIST) .  \nCalOHII, with our state department partners, has ensured vigorous legal review of each policy. Preemption analysis was built into the development and review of each policy. If departments impacted by HIPAA (and related laws) follow the SHIPM tenets to develop and manage department-specific policies and procedures, they will be in compliance with HIPAA, and the other state and federal laws referenced in the policies.  \nCalOHII will conduct statutorily-required compliance reviews based on the policies in this manual. Each department impacted by HIPAA and related laws should ensure its internal policies and procedures align with the standards and requirements in the SHIPM.  \nFinally, we welcome your feedback on the manual. The SHIPM is intended to be a useful, living document that provides on-going guidance and support to HIPAA-impacted state departments. We expect it to be an ongoing, well-used and well-trusted resource. To ensure the SHIPM’s ongoing effectiveness, please send any recommended changes to CalOHII for consideration [at](at OHIcomments@ohi.ca.gov)[ ](at OHIcomments@ohi.ca.gov)[OHIcomments@ohi.ca.gov](at OHIcomments@ohi.ca.gov).  \nSincerely,  \nElaine Sco","cbCaikBBUvxP45bS","https://ap.wps.com/l/cbCaikBBUvxP45bS","pdf",2491006,265,"English","# How to Use this Manual\n## Chapter 1-Overview\n### Section: 1.1.0 – CalOHII Authority\n#### 1.1.1 – CalOHII Authority\n### Section: 1.2.0 – State Agency Responsibility\n#### 1.2.1-State Agency Responsibility\n# Chapter 2 – Privacy\n## Section: 2.1.0 – Authorizations\n### 2.1.1 – Authorizations\n## Section: 2.2.0 – Uses and Disclosures\n### 2.2.1 – Decedents\n### 2.2.2 – Employers\n### 2.2.3 – Fundraising\n### 2.2.4 – Health Oversight\n### 2.2.5 – Judicial and Administrative Proceedings","[{\"question\":\"What is the purpose of the California SHIPM for HIPAA-impacted entities?\",\"answer\":\"SHIPM provides statewide policy guidance to help covered entities comply with HIPAA, including setting consistent interpretations of health information laws and protecting patient privacy.\"},{\"question\":\"Who maintains and develops the SHIPM?\",\"answer\":\"The manual is developed and maintained by the California Health and Human Services Agency’s Office of Health Information Integrity (CalOHII).\"},{\"question\":\"How does SHIPM support voluntary compliance for entities not covered by HIPAA?\",\"answer\":\"For entities not defined as covered entities or business associates, SHIPM serves as guidance for voluntary compliance and may still be relevant when such entities handle health information.\"}]","California Statewide Health Information Policy Manual (SHIPM) - FINAL - June 25, 2015 - Updated June 1, 2017 | PDF",1789580491,93]