[{"data":1,"prerenderedAt":-1},["ShallowReactive",2],{"detail-sidebar-cat-1-en-105":3,"doc-seo-339279-105":53,"doc-detail-339279-en":126},{"code":4,"msg":5,"data":6},0,"success",[7,14,19,24,29,34,39,44,49],{"id":8,"doc_module":9,"doc_module_name":10,"category_name":11,"show_sort_weight":12,"slug":13},11,1,"Template","Presentations",90,"presentations",{"id":15,"doc_module":9,"doc_module_name":10,"category_name":16,"show_sort_weight":17,"slug":18},12,"Resumes",80,"resumes",{"id":20,"doc_module":9,"doc_module_name":10,"category_name":21,"show_sort_weight":22,"slug":23},14,"Invoices",70,"invoices",{"id":25,"doc_module":9,"doc_module_name":10,"category_name":26,"show_sort_weight":27,"slug":28},15,"Posters",60,"posters",{"id":30,"doc_module":9,"doc_module_name":10,"category_name":31,"show_sort_weight":32,"slug":33},16,"Social Media",50,"social-media",{"id":35,"doc_module":9,"doc_module_name":10,"category_name":36,"show_sort_weight":37,"slug":38},17,"Forms",40,"forms",{"id":40,"doc_module":9,"doc_module_name":10,"category_name":41,"show_sort_weight":42,"slug":43},18,"Letters",30,"letters",{"id":45,"doc_module":9,"doc_module_name":10,"category_name":46,"show_sort_weight":47,"slug":48},21,"Paper Templates",5,"papers-templates",{"id":50,"doc_module":9,"doc_module_name":10,"category_name":51,"show_sort_weight":4,"slug":52},158,"General","general-158",{"code":4,"msg":54,"data":55},"ok",{"site_id":56,"language":57,"slug":58,"title":59,"keywords":60,"description":61,"schema_data":62,"social_meta":119,"head_meta":121,"extra_data":123,"updated_unix":125},105,"en","business-travel-expense-report-template-free-download-from-holdings","Business Travel Expense Report Template - Free download from Holdings","","Business Travel Expense Report Template for documenting trip details, expenses, and business purpose to support accurate tax deductions. Includes sections for employee or business owner, destinations, dates, transportation (airfare, ground transit, mileage), lodging, and meals using either actual expenses with receipts or a per diem method. Provides other deductible business expense categories, an expense summary with tax-deductible amounts, allocation guidance for mixed business/personal travel, international travel rules, and a supporting documentation checklist with record retention instructions.",{"@graph":63,"@context":118},[64,80,101],{"@type":65,"itemListElement":66},"BreadcrumbList",[67,71,74,77],{"item":68,"name":69,"@type":70,"position":9},"https://docshare.wps.com","Home","ListItem",{"item":72,"name":10,"@type":70,"position":73},"https://docshare.wps.com/template/",2,{"item":75,"name":21,"@type":70,"position":76},"https://docshare.wps.com/template/invoices/",3,{"item":78,"name":59,"@type":70,"position":79},"https://docshare.wps.com/template/business-travel-expense-report-template-free-download-from-holdings/339279/",4,{"url":78,"name":59,"@type":81,"image":82,"author":87,"headline":59,"publisher":90,"fileFormat":93,"inLanguage":57,"description":61,"dateModified":94,"datePublished":95,"encodingFormat":93,"isAccessibleForFree":96,"interactionStatistic":97},"DigitalDocument",{"url":83,"@type":84,"width":85,"height":86},"https://docshare.wps.com/thumbnails/business-travel-expense-report-template-free-download-from-holdings/339279.png","ImageObject",442,249,{"name":88,"@type":89},"Jake","Person",{"url":68,"name":91,"@type":92},"DocShare","Organization","application/pdf","2026-09-26","2026-09-21",true,{"@type":98,"interactionType":99,"userInteractionCount":9},"InteractionCounter",{"@type":100},"ViewAction",{"@type":102,"mainEntity":103},"FAQPage",[104,110,114],{"name":105,"@type":106,"acceptedAnswer":107},"How should meal expenses be handled in this template?","Question",{"text":108,"@type":109},"Choose one method: Actual Expenses (keep all receipts) or Per Diem Method (no receipts needed). Actual meals are calculated with a 50% deductible factor, while per diem meals use the destination rate.","Answer",{"name":111,"@type":106,"acceptedAnswer":112},"What transportation expenses does the template include?",{"text":113,"@type":109},"It covers airfare/train/bus, ground transportation (taxi/uber/rental), and personal vehicle mileage with either the standard mileage-style calculation or an actual expense method.",{"name":115,"@type":106,"acceptedAnswer":116},"What documentation and record retention requirements are provided?",{"text":117,"@type":109},"The checklist includes lodging receipts, qualifying receipts (e.g., $75+), transportation tickets/receipts, confirmations, agendas/registration, business cards, calendar entries, and optional photos. Record retention instructs keeping reports and receipts for at least 3 years, with IRS audit timing noted.","https://schema.org",{"og:url":78,"og:type":120,"og:title":59,"og:site_name":91,"og:description":61},"article",{"robots":122,"canonical":78},"index,follow",{"doc_id":124,"site_id":56},339279,1790460474,{"code":4,"msg":5,"data":127},{"doc_id":124,"user_id":128,"nickname":88,"user_avatar":129,"doc_module":9,"category_id":20,"category_name":21,"doc_title":59,"doc_description":61,"doc_content":130,"file_id":131,"file_url":132,"file_type":133,"file_size":134,"view_count":9,"is_deleted":4,"is_public":9,"is_downloadable":9,"audit_status":9,"page_count":135,"language":136,"language_code":57,"site_id":56,"html_lang":57,"table_of_contents":137,"faqs":138,"seo_title":139,"seo_description":61,"update_tm":140,"read_time":76},962084928904,"https://ap-avatar.wpscdn.com/davatar_155a257f0dc6eb9ab79c44ca47cae57d","Holdings  \n[getholdings.com](getholdings.com)  \n\n| Business Travel Expense Report Template\u003Cbr>Free download from Holdings—AI-native business banking with free checking, AI bookkeeping, 1. 75%APY, and up to $3M FDIC insurance through i3 Bank, Member FDIC.\u003Cbr>Use this template for every business trip to ensure proper documentation and maximize your tax deductions. Keep completed reports for at least 3 years. |\n| --- |\n| Trip Information |\n\nEmployee/Business Owner:   Business/Department:   Trip Destination(s) :    \nDeparture Date:   Return Date:    \nTotal Trip Days:   Business Days:   Personal Days:    \nBusiness Purpose  \nPrimary purpose of trip:  \n_________________________________________________________________  \n_________________________________________________________________  \nSpecific business activities:  \n Day 1 :    \n Day 2 :    \n Day 3 :    \n Day 4 :    \n Day 5 :   Clients/contacts met:   Expected business outcomes:    \nTransportation Expenses  \nAirfare/Train/Bus  \n\n| Date | Route | Carrier | Ticket \\# | Amount | Receipt ✓ |\n| --- | --- | --- | --- | --- | --- |\n|  | → |  |  | $ | ☐ |\n|  | → |  |  | $ | ☐ |\n\nGround Transportation  \n\n| Date | Type (taxi/uber/rental) | From → To | Business Purpose | Amount | Receipt ✓ |\n| --- | --- | --- | --- | --- | --- |\n|  |  | → |  | $ | ☐ |\n|  |  | → |  | $ | ☐ |\n|  |  | → |  | $ | ☐ |\n|  |  | → |  | $ | ☐ |\n\nPersonal Vehicle ( if driven)  \nTotal business miles:   × $0 .67 = $   OR ( if using actual expense method) :  \nTotal vehicle expenses: $    \nBusiness percentage:   % = $    \nTransportation Subtotal: $    \nLodging Expenses  \n\n| Date | Hotel/Location | Room Rate | Taxes/Fees | Total | Receipt ✓ |\n| --- | --- | --- | --- | --- | --- |\n|  |  | $ | $ | $ | ☐ |\n|  |  | $ | $ | $ | ☐ |\n|  |  | $ | $ | $ | ☐ |\n|  |  | $ | $ | $ | ☐ |\n\nLodging Subtotal: $    \nMeal Expenses  \nChoose ONE method:  \nMethod 1: Actual Expenses ( keep all receipts)  \n\n| Date | Restaurant/Location | Business Purpose | Attendees | Amount | Receipt ✓ |\n| --- | --- | --- | --- | --- | --- |\n|  |  |  |  | $ | ☐ |\n|  |  |  |  | $ | ☐ |\n|  |  |  |  | $ | ☐ |\n|  |  |  |  | $ | ☐ |\n\nTotal Meals: $   × 50% = $   deductible  \nMethod 2: Per Diem Method (no receipts needed)  \nDestination per diem rate: $   per day  \n\n| Date | Full Day or Travel Day | Rate | Amount |\n| --- | --- | --- | --- |\n|  | ☐ Full Day ☐ Travel Day (75%) | $ | $ |\n|  | ☐ Full Day ☐ Travel Day (75%) | $ | $ |\n|  | ☐ Full Day ☐ Travel Day (75%) | $ | $ |\n|  | ☐ Full Day ☐ Travel Day (75%) | $ | $ |\n\nMeal Subtotal (Per Diem) : $    \nOther Business Expenses  \n\n| Date | Description | Business Purpose | Amount | Receipt ✓ |\n| --- | --- | --- | --- | --- |\n|  | Conference registration |  | $ | ☐ |\n|  | Baggage fees |  | $ | ☐ |\n\n\n|  | Hotel internet |  | $ | ☐ |\n| --- | --- | --- | --- | --- |\n|  | Business phone calls |  | $ | ☐ |\n|  | Laundry (trips >1 week) |  | $ | ☐ |\n|  | Parking/tolls |  | $ | ☐ |\n|  | Tips (business related) |  | $ | ☐ |\n|  |  |  | $ | ☐ |\n|  |  |  | $ | ☐ |\n\nOther Expenses Subtotal: $    \nExpense Summary  \n\n| Category | Amount | Tax Deductible |\n| --- | --- | --- |\n| Transportation | $ | $ (100%) |\n| Lodging | $ | $ (100%) |\n| Meals (Actual × 50%) | $ | $ (50%) |\n| Meals ( Per Diem) | $ | $ (100%) |\n| Other Business Expenses | $ | $ (100%) |\n| TOTAL EXPENSES | $ | $ |\n\nCombined Business/Personal Travel Analysis  \nIf this trip included personal days:  \nPrimary Purpose Test  \nTotal days:   Business days:   Personal days:    \nBusiness percentage:   %  \n☐ Primarily Business (>50% business days)  \n-Transportation 100% deductible  \n-Deduct lodging/meals only for business days ☐ Primarily Personal (≤50% business days)  \n-Transportation NOT deductible  \n-No business expense deductions  \nAllocation Notes:  \n_________________________________________________________________  \n_________________________________________________________________  \n\n| International Travel ( if applicable) |\n| --- |\n| Days outside US:   Business days outside US:  \u003Cb","cbCaiiuuxLPMFGrr","https://ap.wps.com/l/cbCaiiuuxLPMFGrr","pdf",73312,7,"English","# Trip Information\n## Transportation Expenses\n## Ground Transportation\n## Personal Vehicle (if driven)\n## Lodging Expenses\n## Meal Expenses\n## Other Business Expenses\n# Expense Summary and Allocation\n## Combined Business/Personal Travel Analysis\n## International Travel (if applicable)\n# Supporting Documentation and Certification\n## Supporting Documentation Checklist\n## Approval & Certification\n## Per Diem Quick Reference (2026 Rates)\n## Travel Day Rules\n## Record Retention","[{\"question\":\"How should meal expenses be handled in this template?\",\"answer\":\"Choose one method: Actual Expenses (keep all receipts) or Per Diem Method (no receipts needed). Actual meals are calculated with a 50% deductible factor, while per diem meals use the destination rate.\"},{\"question\":\"What transportation expenses does the template include?\",\"answer\":\"It covers airfare/train/bus, ground transportation (taxi/uber/rental), and personal vehicle mileage with either the standard mileage-style calculation or an actual expense method.\"},{\"question\":\"What documentation and record retention requirements are provided?\",\"answer\":\"The checklist includes lodging receipts, qualifying receipts (e.g., $75+), transportation tickets/receipts, confirmations, agendas/registration, business cards, calendar entries, and optional photos. Record retention instructs keeping reports and receipts for at least 3 years, with IRS audit timing noted.\"}]","Business Travel Expense Report Template - Free download from Holdings | PDF",1790029170]