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Provides a signing-authority workflow explaining who may access Business & Finance accounts, signature requirements, update timing after officer appointments, and rules for Senate-regulated organizations. Includes contact information and a structured table of contents covering signing-rights forms, requesting and documenting funds, bill payment processes, check and cash requests, reimbursements, deposits, tax-exempt documentation, and accounts payable registration.",{"@graph":63,"@context":118},[64,80,101],{"@type":65,"itemListElement":66},"BreadcrumbList",[67,71,74,77],{"item":68,"name":69,"@type":70,"position":9},"https://docshare.wps.com","Home","ListItem",{"item":72,"name":10,"@type":70,"position":73},"https://docshare.wps.com/template/",2,{"item":75,"name":41,"@type":70,"position":76},"https://docshare.wps.com/template/letters/",3,{"item":78,"name":59,"@type":70,"position":79},"https://docshare.wps.com/template/business-office-forms-instructions-for-student-organization-financial-transactions-signing-rights-funds-and-payments/303308/",4,{"url":78,"name":59,"@type":81,"image":82,"author":87,"headline":59,"publisher":90,"fileFormat":93,"inLanguage":57,"description":61,"dateModified":94,"datePublished":95,"encodingFormat":93,"isAccessibleForFree":96,"interactionStatistic":97},"DigitalDocument",{"url":83,"@type":84,"width":85,"height":86},"https://docshare.wps.com/thumbnails/business-office-forms-instructions-for-student-organization-financial-transactions-signing-rights-funds-and-payments/303308.png","ImageObject",442,249,{"name":88,"@type":89},"Chumphorn","Person",{"url":68,"name":91,"@type":92},"DocShare","Organization","application/pdf","2026-09-27","2026-09-19",true,{"@type":98,"interactionType":99,"userInteractionCount":79},"InteractionCounter",{"@type":100},"ViewAction",{"@type":102,"mainEntity":103},"FAQPage",[104,110,114],{"name":105,"@type":106,"acceptedAnswer":107},"What is the purpose of the Signing Rights to Business & Finance Accounts form?","Question",{"text":108,"@type":109},"It identifies which individuals are authorized to access Business & Finance accounts and perform transactions for a student organization. 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To make your first and subsequent trips to the Business Office easier we have compiled a package of forms you will need to perform various financial transactions at the Business Office and step-by-step instructions for when to use them and how to fill them out. We hope that this will make navigating the financial end of your leadership position easier.  \nWe are always available to help. Do not hesitate to stop in or call with questions. The Business Office hours are 9am – 4pm, Monday – Friday.  \nAll of the enclosed forms can be found by visiting the Business Office Web page  \n[https://my.alfred.edu/business-office/](https://my.alfred.edu/business-office/) “Go To” Forms & Documents, click online forms.  \nWe hope you find this information helpful.  \nSincerely,  \nThe Business Office staff  \nBUSINESS OFFICE CONTACTS:  \n\n| Title | Contact | Email | Extension |\n| --- | --- | --- | --- |\n| Interim Controller | Amanda Azzi | [ruscitto@alfred.edu](ruscitto@alfred.edu) | 2325 |\n| Asst. Controller | Lisa Patrick | [porterlm@alfred.edu](porterlm@alfred.edu) | 2168 |\n| Bookkeeper | Marty Fuller | [fullerm@alfred.edu](fullerm@alfred.edu) | 2770 |\n| B&F Support Clerk | Mercedes\u003Cbr>D’Amato | [damato@alfred.edu](damato@alfred.edu) | 2963 |\n| Accounts Payable A – M & Administration Assistant | Trina Cook | [cookt@alfred.edu](cookt@alfred.edu) | 2525 |\n| Accounts Payable N-Z | Sheila Decker | [deckers@alfred.edu](deckers@alfred.edu) | 2107 |\n| Sr. Accountant / Tax Specialist | Jason Warner | [warner@alfred.edu](warner@alfred.edu) | 2771 |\n\nBusiness Office One Saxon Drive Alfred, NY 14802 607.871.2128  \nFax: 607.871.2119  \n[fullerm@alfred.edu](fullerm@alfred.edu)  \nTABLE OF CONTENTS  \n(Page in which information to be found)  \nInstructions Student Club Organization signing rights 3  \nCopy of the Student Club Organization signing rights form 3  \nRequesting funds from the Business Office 4  \nHow to get a bill paid from the Business Office 4  \nCheck request 4-5  \nCash request 5  \nReimbursement 6  \nCopy of Check / Cash request 6  \nExplanation of Club Deposit of money 7  \nCopy of Deposit Slip 7  \nExplanation of University tax-exempt status 7-8  \nCopy of NYS tax exempt certificate 8  \nExplanation of Business Office Accounts Payable Registration Form 8  \nCopy of Business Office Accounts Payable Registration Form 8-10  \nGifts, Prizes, Awards 10  \nCopy of the Gift / Prize/Award Form 11  \nSigning Authority Contracts 12  \nCopy of Request for Contract Form 12  \nRequest New /Change Fund Number Request 13  \nCopy of New/Change Fund Number Request Form 13  \nBusiness Office One Saxon Drive Alfred, NY 14802 607.871.2128  \nFax: 607.871.2119  \n[fullerm@alfred.edu](fullerm@alfred.edu)  \nInstructions for Signing Rights to Business & Finance Accounts  \nOverview – This form is used to tell the Business Office who is allowed to access your Business and Finance accounts. In essence, who controls your money? Without this form, the Business Office has no authorization to perform any transactions for you or your club.  \nThis form must be filled out and turned in as quickly as possible after Officers are appointed or at least once a year in the fall and should be updated whenever changes are made.  \nAll financial requests to the Business Office must have two signatures. All Student Senate funded regulated organizations must get both of the Senate officer’s approval on all transactions. The Student Senate advisor can approve transactions in the summer months.  \nTo Complete the Form:  \nFill in the Name of your Organization and the Fund ID number. If you do not have the fund ID number, the Business Office will have this information.  \nList the Name & Title of each individual followed by the individuals’ signature and the Start and End date for this authorization (including your advi","cbCaieSiY9LUrac3","https://ap.wps.com/l/cbCaieSiY9LUrac3","pdf",917741,"English","# Table of Contents\n## Student Club Organization signing rights\n## Requesting funds from the Business Office\n## Check request\n## Cash request\n## Reimbursement\n## Explanation of Club Deposit of money\n## Explanation of University tax-exempt status\n## Explanation of Business Office Accounts Payable Registration Form\n## Gifts, Prizes, Awards\n## Signing Authority Contracts\n## Request New /Change Fund Number Request\n# Instructions for Signing Rights to Business & Finance Accounts\n## Overview\n## To Complete the Form\n## Signing Rights to Business & Finance Account\n# Requesting Funds from the Business Office\n## Guidelines and FOAP requirements","[{\"question\":\"What is the purpose of the Signing Rights to Business \\u0026 Finance Accounts form?\",\"answer\":\"It identifies which individuals are authorized to access Business \\u0026 Finance accounts and perform transactions for a student organization. Without it, the Business Office has no authorization to act for the organization.\"},{\"question\":\"How many signatures are required for financial requests to the Business Office?\",\"answer\":\"All financial requests must have two signatures. Student Senate funded regulated organizations also require Senate officer approval, and the advisor may sign without an additional officer signature during specified periods.\"},{\"question\":\"What is required when requesting funds from the Business Office?\",\"answer\":\"Requests must include proper documentation, meet the two-signature rule, and include the FOAP to be charged (Fund, Organization, Account, and Program numbers).\"}]","Business Office Forms & Instructions for Student Organization Financial Transactions - Signing Rights, Funds, and Payments | PDF",1789801882]