[{"data":1,"prerenderedAt":-1},["ShallowReactive",2],{"detail-sidebar-cat-1-en-105":3,"doc-seo-200299-105":53,"doc-detail-200299-en":127},{"code":4,"msg":5,"data":6},0,"success",[7,14,19,24,29,34,39,44,49],{"id":8,"doc_module":9,"doc_module_name":10,"category_name":11,"show_sort_weight":12,"slug":13},11,1,"Template","Presentations",90,"presentations",{"id":15,"doc_module":9,"doc_module_name":10,"category_name":16,"show_sort_weight":17,"slug":18},12,"Resumes",80,"resumes",{"id":20,"doc_module":9,"doc_module_name":10,"category_name":21,"show_sort_weight":22,"slug":23},14,"Invoices",70,"invoices",{"id":25,"doc_module":9,"doc_module_name":10,"category_name":26,"show_sort_weight":27,"slug":28},15,"Posters",60,"posters",{"id":30,"doc_module":9,"doc_module_name":10,"category_name":31,"show_sort_weight":32,"slug":33},16,"Social Media",50,"social-media",{"id":35,"doc_module":9,"doc_module_name":10,"category_name":36,"show_sort_weight":37,"slug":38},17,"Forms",40,"forms",{"id":40,"doc_module":9,"doc_module_name":10,"category_name":41,"show_sort_weight":42,"slug":43},18,"Letters",30,"letters",{"id":45,"doc_module":9,"doc_module_name":10,"category_name":46,"show_sort_weight":47,"slug":48},21,"Paper Templates",5,"papers-templates",{"id":50,"doc_module":9,"doc_module_name":10,"category_name":51,"show_sort_weight":4,"slug":52},158,"General","general-158",{"code":4,"msg":54,"data":55},"ok",{"site_id":56,"language":57,"slug":58,"title":59,"keywords":60,"description":61,"schema_data":62,"social_meta":120,"head_meta":122,"extra_data":124,"updated_unix":126},105,"en","business-memos-writing-guidelines","Business Memos Writing Guidelines","","Memo-Writing Guidelines provide structured, professional direction for drafting effective business memoranda. The guidance emphasizes stating purpose up front, summarizing conclusions immediately, using an inverted-pyramid structure, and clearly presenting the basis for recommendations. It details how to write thesis-led paragraphs, support arguments with evidence and citations, and maintain concision to avoid multiple ideas per paragraph. It further instructs writers to know the audience, use plain language, stay objective, use active verbs, anticipate counterarguments, add road-sign headers when needed, and cite sources correctly without ending with a bibliography.",{"@graph":63,"@context":119},[64,80,102],{"@type":65,"itemListElement":66},"BreadcrumbList",[67,71,74,77],{"item":68,"name":69,"@type":70,"position":9},"https://docshare.wps.com","Home","ListItem",{"item":72,"name":10,"@type":70,"position":73},"https://docshare.wps.com/template/",2,{"item":75,"name":41,"@type":70,"position":76},"https://docshare.wps.com/template/letters/",3,{"item":78,"name":59,"@type":70,"position":79},"https://docshare.wps.com/template/business-memos-writing-guidelines/200299/",4,{"url":78,"name":59,"@type":81,"image":82,"author":87,"headline":59,"publisher":90,"fileFormat":93,"inLanguage":57,"description":61,"dateModified":94,"datePublished":95,"encodingFormat":93,"isAccessibleForFree":96,"interactionStatistic":97},"DigitalDocument",{"url":83,"@type":84,"width":85,"height":86},"https://docshare.wps.com/thumbnails/business-memos-writing-guidelines/200299.png","ImageObject",442,249,{"name":88,"@type":89},"Rizky","Person",{"url":68,"name":91,"@type":92},"DocShare","Organization","application/pdf","2026-10-07","2026-09-04",true,{"@type":98,"interactionType":99,"userInteractionCount":101},"InteractionCounter",{"@type":100},"ViewAction",8,{"@type":103,"mainEntity":104},"FAQPage",[105,111,115],{"name":106,"@type":107,"acceptedAnswer":108},"How should a business memo begin?","Question",{"text":109,"@type":110},"Start with a clear statement of purpose, where the first sentence identifies the problem or task you are addressing. Use phrasing like “The purpose of this memo is…” or “In response to your request…”.","Answer",{"name":112,"@type":107,"acceptedAnswer":113},"What structure should the introductory paragraph follow?",{"text":114,"@type":110},"Summarize the main point immediately in the introductory paragraph so readers can grasp it without finishing. Use an “inverted pyramid” approach: the most important information comes first.",{"name":116,"@type":107,"acceptedAnswer":117},"How can writers make paragraphs easier to scan and evaluate?",{"text":118,"@type":110},"Begin each subsequent paragraph with a concise, action-oriented thesis statement, ideally in bold. Then support that thesis with relevant evidence, statistics, and citations, ensuring every part of the paragraph supports the first sentence.","https://schema.org",{"og:url":78,"og:type":121,"og:title":59,"og:site_name":91,"og:description":61},"article",{"robots":123,"canonical":78},"index,follow",{"doc_id":125,"site_id":56},200299,1788508514,{"code":4,"msg":5,"data":128},{"doc_id":125,"user_id":129,"nickname":88,"user_avatar":130,"doc_module":9,"category_id":40,"category_name":41,"doc_title":59,"doc_description":61,"doc_content":131,"file_id":132,"file_url":133,"file_type":134,"file_size":135,"view_count":101,"is_deleted":4,"is_public":9,"is_downloadable":9,"audit_status":9,"page_count":76,"language":136,"language_code":57,"site_id":56,"html_lang":57,"table_of_contents":137,"faqs":138,"seo_title":139,"seo_description":61,"update_tm":126,"read_time":9},962085564807,"https://ap-avatar.wpscdn.com/davatar_6f874abed73319feea01a86fa6f0fab8","Memorandum  \nTo: Wagner Students  \nFrom: The Writing Tutors  \nDate: August 19, 2010  \nRe: Memo-Writing Guidelines  \nThe purpose of this memorandum is to provide you with some guidelines for writing effective memos. Writing a professional memo is very different from writing a research paper. Although the details may vary somewhat depending on the memo’s purpose and intended audience, these general guidelines should serve you well in virtually any context.  \nBegin by stating the purpose of your memo. The first sentence should identify the problem you are trying to solve or remind the reader of your assigned task. Effective ways to begin the first sentence include: “The purpose of this memo is…” or “In response to your request, this memo provides recommendations on…”  \nSummarize your conclusions in the introductory paragraph. A memo is not a mystery novel, nor is it a joke—do not wait until the end to deliver the punch-line! Since your reader may be too busy to read the entire memo, you must get your main point across immediately. Journalists refer to this style of writing as an “inverted pyramid”—the most important information appears at the top and is followed by less important details, so that the reader can leave the story at any time and still understand the main point.  \nState the basis for your conclusions in the introductory paragraph. Briefly summarize the considerations you took into account or the methodologies you used to arrive at your conclusions. For example, you might explain that your recommendations are “based on analysis of leading theories on education policy as well as empirical evidence on student performance in charter schools.”  \nBegin each subsequent paragraph with a thesis statement. If you would like to be especially clear, write the thesis statement in bold text. The reader should be able to understand the entire outline of your argument by simply scanning the thesis statement of each paragraph. Ideally, the thesis statement should be concise enough to fit on a single line, or at most two lines. It should be action-oriented and written in an authoritative voice. An example of an effective thesis statement is: “Investing now in infrastructure improvements is desirable for both economic and political reasons.”  \nSupport the thesis statement in the body of the paragraph. Supporting information might include more detailed arguments, statistics, citations, and so forth. After writing each paragraph, read it over carefully, asking yourself if every part of that paragraph supports the argument in the first sentence; if not, it does not belong there.  \nBe concise. Flowery language has no place in a professional memo. If you find that a paragraph is taking up half a page or more, it is either not worded concisely enough or it contains multiple ideas that should be split into separate paragraphs. A typical single-spaced memo has five or more paragraphs per page, as this one does. (Professional memos are typically single-spaced, but if your professor asks for a double-spaced memo, be sure to follow instructions!)  \nKnow your audience. As you write your memo, keep asking yourself what the reader already knows and what additional information they need from you in order to make an informed decision. For example, if you are writing a memo to President Obama about the upcoming expiration of the Bush tax cuts, you can safely assume that he is already familiar with the tax cuts and that a lengthy description is unnecessary.  \nAvoid jargon. Use plain language that an intelligent nonspecialist can understand. When using technical language is unavoidable, provide a brief definition. For example, you might say “some health-reform advocates support the creation of a public option—a governmentrun health insurance agency that would compete with private health insurance companies.”  \nStay objective. To keep your arguments as objective and unemotional as possible, avoid referring to yourself in the first person (“I believe”,“I t","cbCaiiJI0uvJiprJ","https://ap.wps.com/l/cbCaiiJI0uvJiprJ","pdf",14234,"English","# Memo-Writing Guidelines\n## Purpose and Opening Sentence\n## Introductory Paragraph Structure\n## Basis for Conclusions\n## Thesis Statements and Paragraph Organization\n## Supporting Details and Revision Checks\n## Conciseness and Audience Awareness\n## Plain Language and Objectivity\n## Style: Active Verbs and Counterarguments\n## Road Signs, Citations, and Formatting","[{\"question\":\"How should a business memo begin?\",\"answer\":\"Start with a clear statement of purpose, where the first sentence identifies the problem or task you are addressing. Use phrasing like “The purpose of this memo is…” or “In response to your request…”.\"},{\"question\":\"What structure should the introductory paragraph follow?\",\"answer\":\"Summarize the main point immediately in the introductory paragraph so readers can grasp it without finishing. Use an “inverted pyramid” approach: the most important information comes first.\"},{\"question\":\"How can writers make paragraphs easier to scan and evaluate?\",\"answer\":\"Begin each subsequent paragraph with a concise, action-oriented thesis statement, ideally in bold. Then support that thesis with relevant evidence, statistics, and citations, ensuring every part of the paragraph supports the first sentence.\"}]","Business Memos Writing Guidelines | PDF"]