[{"data":1,"prerenderedAt":-1},["ShallowReactive",2],{"detail-sidebar-cat-1-en-105":3,"doc-seo-246664-105":53,"doc-detail-246664-en":126},{"code":4,"msg":5,"data":6},0,"success",[7,14,19,24,29,34,39,44,49],{"id":8,"doc_module":9,"doc_module_name":10,"category_name":11,"show_sort_weight":12,"slug":13},11,1,"Template","Presentations",90,"presentations",{"id":15,"doc_module":9,"doc_module_name":10,"category_name":16,"show_sort_weight":17,"slug":18},12,"Resumes",80,"resumes",{"id":20,"doc_module":9,"doc_module_name":10,"category_name":21,"show_sort_weight":22,"slug":23},14,"Invoices",70,"invoices",{"id":25,"doc_module":9,"doc_module_name":10,"category_name":26,"show_sort_weight":27,"slug":28},15,"Posters",60,"posters",{"id":30,"doc_module":9,"doc_module_name":10,"category_name":31,"show_sort_weight":32,"slug":33},16,"Social Media",50,"social-media",{"id":35,"doc_module":9,"doc_module_name":10,"category_name":36,"show_sort_weight":37,"slug":38},17,"Forms",40,"forms",{"id":40,"doc_module":9,"doc_module_name":10,"category_name":41,"show_sort_weight":42,"slug":43},18,"Letters",30,"letters",{"id":45,"doc_module":9,"doc_module_name":10,"category_name":46,"show_sort_weight":47,"slug":48},21,"Paper Templates",5,"papers-templates",{"id":50,"doc_module":9,"doc_module_name":10,"category_name":51,"show_sort_weight":4,"slug":52},158,"General","general-158",{"code":4,"msg":54,"data":55},"ok",{"site_id":56,"language":57,"slug":58,"title":59,"keywords":60,"description":61,"schema_data":62,"social_meta":119,"head_meta":121,"extra_data":123,"updated_unix":125},105,"en","business-analysis-technique-document-analysis-insight","Business Analysis Technique - Document Analysis - Insight","","Business analysis technique focused on using document analysis to understand stakeholder needs and identify the best options for addressing them. Covers how document analysis supports multiple knowledge areas across planning, elicitation, requirements lifecycle, strategy analysis, design definition, and solution evaluation. Explains where to find relevant artifacts, how to track document lifecycles with identifiers, dates, categories, and maturity, and recommended practices emphasizing confidentiality, current-state discovery, and historical context.",{"@graph":63,"@context":118},[64,80,101],{"@type":65,"itemListElement":66},"BreadcrumbList",[67,71,74,77],{"item":68,"name":69,"@type":70,"position":9},"https://docshare.wps.com","Home","ListItem",{"item":72,"name":10,"@type":70,"position":73},"https://docshare.wps.com/template/",2,{"item":75,"name":51,"@type":70,"position":76},"https://docshare.wps.com/template/general/",3,{"item":78,"name":59,"@type":70,"position":79},"https://docshare.wps.com/template/business-analysis-technique-document-analysis-insight/246664/",4,{"url":78,"name":59,"@type":81,"image":82,"author":87,"headline":59,"publisher":90,"fileFormat":93,"inLanguage":57,"description":61,"dateModified":94,"datePublished":95,"encodingFormat":93,"isAccessibleForFree":96,"interactionStatistic":97},"DigitalDocument",{"url":83,"@type":84,"width":85,"height":86},"https://docshare.wps.com/thumbnails/business-analysis-technique-document-analysis-insight/246664.png","ImageObject",442,249,{"name":88,"@type":89},"Caleb Sterling","Person",{"url":68,"name":91,"@type":92},"DocShare","Organization","application/pdf","2026-09-22","2026-09-12",true,{"@type":98,"interactionType":99,"userInteractionCount":73},"InteractionCounter",{"@type":100},"ViewAction",{"@type":102,"mainEntity":103},"FAQPage",[104,110,114],{"name":105,"@type":106,"acceptedAnswer":107},"What is the main purpose of document analysis in business analysis?","Question",{"text":108,"@type":109},"Document analysis helps business analysis professionals understand the context of a business need, such as current and desired future states, and prioritize relevant artifacts for validation and gap-filling.","Answer",{"name":111,"@type":106,"acceptedAnswer":112},"Where should you look for relevant documents or artifacts?",{"text":113,"@type":109},"Start with stakeholder requirements and documents from past initiatives, then include process documentation, current-state documentation (e.g., system manuals), vendor agreements, and external sources such as legal and regulatory guidelines.",{"name":115,"@type":106,"acceptedAnswer":116},"How should documents be tracked to support analysis?",{"text":117,"@type":109},"Use a simple, efficient tracking approach and capture details such as a unique document ID with version sequencing, date entered, creation date, document category, and document maturity to monitor relevance and usefulness.","https://schema.org",{"og:url":78,"og:type":120,"og:title":59,"og:site_name":91,"og:description":61},"article",{"robots":122,"canonical":78},"index,follow",{"doc_id":124,"site_id":56},246664,1790058841,{"code":4,"msg":5,"data":127},{"doc_id":124,"user_id":128,"nickname":88,"user_avatar":129,"doc_module":9,"category_id":50,"category_name":51,"doc_title":59,"doc_description":61,"doc_content":130,"file_id":131,"file_url":132,"file_type":133,"file_size":134,"view_count":73,"is_deleted":4,"is_public":9,"is_downloadable":9,"audit_status":9,"page_count":135,"language":136,"language_code":57,"site_id":56,"html_lang":57,"table_of_contents":137,"faqs":138,"seo_title":139,"seo_description":61,"update_tm":140,"read_time":73},962084925290,"https://ap-avatar.wpscdn.com/davatar_085a072bc5b1113ac321206ff7593b45","This guide is designed to help business analysis professionals across various industries use document analysis to better understand needs and identify the best options for addressing them.  \nDocument analysis supports all business analysis knowledge areas:  \nBusiness analysis planning and monitoring  Elicitation and collaboration  \n Requirements lifecycle management  Strategy analysis  \n Requirements analysis and design definition  \n Solution evaluation  \nBusiness analysis professionals use document analysis to understand the context of a business need, such as the current state and desired future state of a capability or product, or the need to enhance an existing product or capability.  \n2  Business Analysis Technique: Document Analysis – Insight  \nUse and Usefulness  \nWhen looking for relevant documents, start with stakeholder requirements and documents from past initiatives. It’s also important to include process documentation, current state documentation (like system manuals), and vendor agreements—especially those tied to existing systems or past engagements. Don’t overlook external sources like legal documents, regulatory guidelines, and industry standards.  \nThe goal is to identify relevant artifacts and prioritize your analysis accordingly. Focus on filling gaps in requirements and information needed to validate assumptions, and focus on relevant documents.  \nDocument analysis is important in many applications, including:  \nUnderstanding stakeholder requirements, existing processes, and current implementation details  \nReviewing the current state of a system for context, which can help identify improvement areas  \nSupporting competitive analysis  \nAssessing existing systems to ascertain underlying business rules and processes  \nEliciting information from past initiatives to better understand the business need and where past efforts may have fallen short  \nSupporting data analytics to identify opportunities (e.g., examining test data from medical devices to improve the product relative to competitors)  \nData mining to identify patterns, such as changes in spending behaviour, which can help identify factors for cost-benefit analyses  \nUnderstanding the current state to pinpoint areas for improvement  \n3  Business Analysis Technique: Document Analysis – Insight  \nIdentifying Document Sources  \nLocating current and relevant artifacts should be the priority. Artifacts can include documents like requirements spreadsheets, screenshots, meeting recordings, and other digital media, as well as physical artifacts like floorplans or print materials.  \nPotential sources to consider:  \nInitiative stakeholders and business leads  \n Stakeholder lists or RACI charts from prior efforts  Business and technical subject matter experts (SMEs)  Document stores from previous initiatives  \n Business unit document stores or shared drives  \nRecommended Practices  \n• Be mindful of confidentiality and data classification restrictions. Avoid accessing data that could be considered restricted or copying sensitive material to a repository that doesn’t meet organizational security requirements. Some individuals will know where repositories are located, while others will know who to ask.  \n• Seek out the repositories with the most recent content to learn about the current state and use older documents for historical context. In some cases, understanding the history of past solutions, requirements, or initiatives is as important as understanding the current state.  \n4  Business Analysis Technique: Document Analysis – Insight  \nTracking Artifacts and Documents  \nOnce documents are identified, they should be tracked. Most documents have a lifecycle, so keeping track of background information helps organize them and facilitates access. To do so, use a tool that’s simple, accessible, and efficient for quick document retrieval.  \nHere’s a tracking spreadsheet template:  \nThe types of information listed below are very useful to track, regardless of your appr","cbCaieN6zMwA4h7j","https://ap.wps.com/l/cbCaieN6zMwA4h7j","pdf",2600634,6,"English","# Use and Usefulness\n## Identifying Document Sources\n## Recommended Practices\n# Tracking Artifacts and Documents\n## Recommended Practices\n# Dos and Dont’s","[{\"question\":\"What is the main purpose of document analysis in business analysis?\",\"answer\":\"Document analysis helps business analysis professionals understand the context of a business need, such as current and desired future states, and prioritize relevant artifacts for validation and gap-filling.\"},{\"question\":\"Where should you look for relevant documents or artifacts?\",\"answer\":\"Start with stakeholder requirements and documents from past initiatives, then include process documentation, current-state documentation (e.g., system manuals), vendor agreements, and external sources such as legal and regulatory guidelines.\"},{\"question\":\"How should documents be tracked to support analysis?\",\"answer\":\"Use a simple, efficient tracking approach and capture details such as a unique document ID with version sequencing, date entered, creation date, document category, and document maturity to monitor relevance and usefulness.\"}]","Business Analysis Technique - Document Analysis - Insight | PDF",1789237214]