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Covers local and international transport planning, subsistence rates and compliance with official guidance, travel health expenses such as vaccines and anti-malarial tablets, and handling of miscellaneous “Other” costs via the notes column. Includes monitoring & evaluation cost placement, ethical-approval expenses, breakdown of project activities, and checks that formulae add up while excluding attendance or sitting fees.",{"@graph":63,"@context":118},[64,80,101],{"@type":65,"itemListElement":66},"BreadcrumbList",[67,71,74,77],{"item":68,"name":69,"@type":70,"position":9},"https://docshare.wps.com","Home","ListItem",{"item":72,"name":10,"@type":70,"position":73},"https://docshare.wps.com/template/",2,{"item":75,"name":11,"@type":70,"position":76},"https://docshare.wps.com/template/presentations/",3,{"item":78,"name":59,"@type":70,"position":79},"https://docshare.wps.com/template/budget-template-guidance-travel-subsistence-and-project-activity-costs/254102/",4,{"url":78,"name":59,"@type":81,"image":82,"author":87,"headline":59,"publisher":90,"fileFormat":93,"inLanguage":57,"description":61,"dateModified":94,"datePublished":95,"encodingFormat":93,"isAccessibleForFree":96,"interactionStatistic":97},"DigitalDocument",{"url":83,"@type":84,"width":85,"height":86},"https://docshare.wps.com/thumbnails/budget-template-guidance-travel-subsistence-and-project-activity-costs/254102.png","ImageObject",442,249,{"name":88,"@type":89},"Stanford","Person",{"url":68,"name":91,"@type":92},"DocShare","Organization","application/pdf","2026-10-31","2026-09-13",true,{"@type":98,"interactionType":99,"userInteractionCount":20},"InteractionCounter",{"@type":100},"ViewAction",{"@type":102,"mainEntity":103},"FAQPage",[104,110,114],{"name":105,"@type":106,"acceptedAnswer":107},"How should local transport costs be described in the budget template?","Question",{"text":108,"@type":109},"Include in-country travel for UK volunteers, including trips to and from airports, and also travel costs for LMIC staff or volunteers who may need funding for meetings.","Answer",{"name":111,"@type":106,"acceptedAnswer":112},"What rules apply to international transport planning?",{"text":113,"@type":109},"Ensure the number of flights matches the number of trips and planned volunteers. Combining project trips with attendance at annual whole Programme meetings is viewed favourably.",{"name":115,"@type":106,"acceptedAnswer":116},"What should be included under monitoring & evaluation (M&E) costs?",{"text":117,"@type":109},"Place ethical-approval costs for data collection or publications in M&E, specify the purpose of funds in the notes column, and consider that staff costs may also be included depending on who will carry out the work.","https://schema.org",{"og:url":78,"og:type":120,"og:title":59,"og:site_name":91,"og:description":61},"article",{"robots":122,"canonical":78},"index,follow",{"doc_id":124,"site_id":56},254102,1791749072,{"code":4,"msg":5,"data":127},{"doc_id":124,"user_id":128,"nickname":88,"user_avatar":129,"doc_module":9,"category_id":8,"category_name":11,"doc_title":59,"doc_description":61,"doc_content":130,"file_id":131,"file_url":132,"file_type":133,"file_size":134,"view_count":20,"is_deleted":4,"is_public":9,"is_downloadable":9,"audit_status":9,"page_count":79,"language":135,"language_code":57,"site_id":56,"html_lang":57,"table_of_contents":136,"faqs":137,"seo_title":138,"seo_description":61,"update_tm":139,"read_time":73},2336477552062,"https://ap-avatar.wpscdn.com/davatar_994ba38a5ba835b3df7d355c54d3ed8d","THET Budget Template  \nWhat makes a good application?  \nTravel: Both the travel and project activities section should reflect the plans which are outlined in your project proposal. Reviewers will attempt to match up costs with the activities in the application form so make sure that they are logical and clearly explained.  \nLocal transport: This should include incountry travel for UK volunteers, including travel to and from airports, as well as any travel costs for LMIC staff/volunteers who may need costs covering for travelling to meetings.  \nInternational transport: Always ensure that the number of flights corresponds with the number of trips and volunteers planned. Where Partnerships are able to combine project trips with attendance atthe annual whole Programme meetings, this will always be viewed favourably.  \nSubsistence: The UK Government offers guidelines for subsidence rates across the world  \n[https://www.gov.uk/guidance/expenses-rates-for](https://www.gov.uk/guidance/expenses-rates-for)employees-travelling-outside-the-uk  \nTravel health: This should include costs for vaccines and anti-malarial tablets.  \nOther: Always ensure that any'Other' costs are specified in the‘notes’ column.  \nMonitoring & evaluation:  \nCosts for gaining ethical approval for any data collection/publications should be included here.  \nM&E: The specifics of these costs should be indicated in the notes column so that we can understand what funds are being directed towards.  \nM&E: It's worth thinking about who will be carrying out this work as staff costs can also be included here.  \nProject activities: These project activities should all be broken down further to give an indication of what is being included in the costs.  \nProject activities: It's worth thinking about the costs associated with people attending trainingrefreshments, room hire, travel costs, materials-but please note that THETwill not accept attendance or sitting fees for participants.  \nConsultancy: THET will always assess the value for money of any planned consultancy work so it is always worth explaining what role the consultant will play in the delivery of the project and why this service cannot be provided by staff paid through the project or project volunteers.  \nFormulae: Always make sure that formulae add up, particularly where extra lines have been added.","cbCaikuyGhpnDjYu","https://ap.wps.com/l/cbCaikuyGhpnDjYu","pdf",573303,"English","# Travel\n## Local transport\n## International transport\n## Subsistence and travel health\n# Project costs\n## Other costs and notes\n## Monitoring & evaluation (M&E)\n## Project activities breakdown\n## Consultancy and value for money\n## Formulae checks","[{\"question\":\"How should local transport costs be described in the budget template?\",\"answer\":\"Include in-country travel for UK volunteers, including trips to and from airports, and also travel costs for LMIC staff or volunteers who may need funding for meetings.\"},{\"question\":\"What rules apply to international transport planning?\",\"answer\":\"Ensure the number of flights matches the number of trips and planned volunteers. Combining project trips with attendance at annual whole Programme meetings is viewed favourably.\"},{\"question\":\"What should be included under monitoring \\u0026 evaluation (M\\u0026E) costs?\",\"answer\":\"Place ethical-approval costs for data collection or publications in M\\u0026E, specify the purpose of funds in the notes column, and consider that staff costs may also be included depending on who will carry out the work.\"}]","Budget template guidance - Travel, subsistence, and project activity costs | PDF",1789274245]