[{"data":1,"prerenderedAt":-1},["ShallowReactive",2],{"detail-sidebar-cat-1-en-105":3,"doc-seo-241820-105":53,"doc-detail-241820-en":127},{"code":4,"msg":5,"data":6},0,"success",[7,14,19,24,29,34,39,44,49],{"id":8,"doc_module":9,"doc_module_name":10,"category_name":11,"show_sort_weight":12,"slug":13},11,1,"Template","Presentations",90,"presentations",{"id":15,"doc_module":9,"doc_module_name":10,"category_name":16,"show_sort_weight":17,"slug":18},12,"Resumes",80,"resumes",{"id":20,"doc_module":9,"doc_module_name":10,"category_name":21,"show_sort_weight":22,"slug":23},14,"Invoices",70,"invoices",{"id":25,"doc_module":9,"doc_module_name":10,"category_name":26,"show_sort_weight":27,"slug":28},15,"Posters",60,"posters",{"id":30,"doc_module":9,"doc_module_name":10,"category_name":31,"show_sort_weight":32,"slug":33},16,"Social Media",50,"social-media",{"id":35,"doc_module":9,"doc_module_name":10,"category_name":36,"show_sort_weight":37,"slug":38},17,"Forms",40,"forms",{"id":40,"doc_module":9,"doc_module_name":10,"category_name":41,"show_sort_weight":42,"slug":43},18,"Letters",30,"letters",{"id":45,"doc_module":9,"doc_module_name":10,"category_name":46,"show_sort_weight":47,"slug":48},21,"Paper Templates",5,"papers-templates",{"id":50,"doc_module":9,"doc_module_name":10,"category_name":51,"show_sort_weight":4,"slug":52},158,"General","general-158",{"code":4,"msg":54,"data":55},"ok",{"site_id":56,"language":57,"slug":58,"title":59,"keywords":60,"description":61,"schema_data":62,"social_meta":120,"head_meta":122,"extra_data":124,"updated_unix":126},105,"en","budget-narrative-template-usg-cost-breakdown-instructions","Budget Narrative Template - USG Cost Breakdown Instructions","","Budget narrative template text for submitting a budget totaling requested USG funds and optional cost sharing to support a specific project over a defined start and end date. The template includes a budget table by cost categories (personnel, fringe benefits, travel, equipment, supplies, contractual, construction, other direct costs, and indirect costs). It provides detailed narrative instructions requiring justification of how each line item amount is derived, including personnel effort estimates, fringe benefit rates, travel details by trip and duration, equipment and supply criteria, contractual necessity, and rules that construction costs are not allowed.",{"@graph":63,"@context":119},[64,80,102],{"@type":65,"itemListElement":66},"BreadcrumbList",[67,71,74,77],{"item":68,"name":69,"@type":70,"position":9},"https://docshare.wps.com","Home","ListItem",{"item":72,"name":10,"@type":70,"position":73},"https://docshare.wps.com/template/",2,{"item":75,"name":41,"@type":70,"position":76},"https://docshare.wps.com/template/letters/",3,{"item":78,"name":59,"@type":70,"position":79},"https://docshare.wps.com/template/budget-narrative-template-usg-cost-breakdown-instructions/241820/",4,{"url":78,"name":59,"@type":81,"image":82,"author":87,"headline":59,"publisher":90,"fileFormat":93,"inLanguage":57,"description":61,"dateModified":94,"datePublished":95,"encodingFormat":93,"isAccessibleForFree":96,"interactionStatistic":97},"DigitalDocument",{"url":83,"@type":84,"width":85,"height":86},"https://docshare.wps.com/thumbnails/budget-narrative-template-usg-cost-breakdown-instructions/241820.png","ImageObject",442,249,{"name":88,"@type":89},"Dozel","Person",{"url":68,"name":91,"@type":92},"DocShare","Organization","application/pdf","2026-10-07","2026-09-12",true,{"@type":98,"interactionType":99,"userInteractionCount":101},"InteractionCounter",{"@type":100},"ViewAction",8,{"@type":103,"mainEntity":104},"FAQPage",[105,111,115],{"name":106,"@type":107,"acceptedAnswer":108},"What should the budget narrative include for each cost category?","Question",{"text":109,"@type":110},"It must briefly explain each line item and justify how the costs in that category are derived, including any calculations or estimation basis.","Answer",{"name":112,"@type":107,"acceptedAnswer":113},"How do you justify personnel costs in the narrative?",{"text":114,"@type":110},"Identify each position and describe how it supports the project, including the estimated level of effort/percentage of time and the assignment period; consultants and contractors belong under “Contractual,” not “Personnel.”",{"name":116,"@type":107,"acceptedAnswer":117},"What travel details are required for project travel costs?",{"text":118,"@type":110},"Travel must be described by mode of travel, departure and arrival city, purpose, unit of measurement, and trip duration, and it should explain how the travel relates to project activities.","https://schema.org",{"og:url":78,"og:type":121,"og:title":59,"og:site_name":91,"og:description":61},"article",{"robots":123,"canonical":78},"index,follow",{"doc_id":125,"site_id":56},241820,1789181435,{"code":4,"msg":5,"data":128},{"doc_id":125,"user_id":129,"nickname":88,"user_avatar":130,"doc_module":9,"category_id":40,"category_name":41,"doc_title":59,"doc_description":61,"doc_content":131,"file_id":132,"file_url":133,"file_type":134,"file_size":135,"view_count":101,"is_deleted":4,"is_public":9,"is_downloadable":9,"audit_status":9,"page_count":76,"language":136,"language_code":57,"site_id":56,"html_lang":57,"table_of_contents":137,"faqs":138,"seo_title":139,"seo_description":61,"update_tm":126,"read_time":9},962085662650,"https://ap-avatar.wpscdn.com/davatar_29158cc5080c5b710cf443261637dec0","Budget Narrative Template  \n[Organization Name]  \n[Project Title]  \nSummary  \n[Organization name] is submitting a budget in the amount of $[total funding amount] for [number of] months to implement activities in support of the project title noted above for the period [start date – end date] . In addition to the total amount requested, cost share amounting to [total amount cost share] will also support this project, acquired from [cost share source i.e. implementer funding, other donors, etc.] Below is the breakdown and explanation:  \n\n| Category | Total USG Cost |\n| --- | --- |\n| PERSONNEL\u003Cbr>FRINGE BENEFITS\u003Cbr>TRAVEL\u003Cbr>EQUIPMENT\u003Cbr>SUPPLIES\u003Cbr>CONTRACTUAL\u003Cbr>CONSTRUCTION\u003Cbr>OTHER DIRECT COSTS\u003Cbr>TOTAL DIRECT COSTS\u003Cbr>INDIRECT COSTS (X%) | $\u003Cbr>$\u003Cbr>$\u003Cbr>$\u003Cbr>$\u003Cbr>$\u003Cbr>$ 00.00 – not allowed $\u003Cbr>$\u003Cbr>$ |\n| TOTAL COSTS | $ |\n\nBUDGET NARRATIVE INSTRUCTIONS: The budget narrative should briefly explain each line item to sufficiently justify each identified cost. It should include a justification for how the costs in each category are derived.  \nPERSONNEL  \nIdentify each position and indicate how it will support the project. If not provided in the Budget, indicate the numerical justification for the total cost. Explain how the level of effort/percentage of time devoted to the project by the employee is estimated. Justify the period of assignment of personnel to the project. Note that consultants and contractors hired just to work on this project should not be included here. They are included in the “Contractual” section of the budget. This section is only for regular employees of the organization who will be working on the proposed project in some capacity.  \nFor example: Project Manager – This individual is responsible for the overall management of the project. He/she ensures compliance with all the terms and conditions of the agreement including implementation, program and financial reporting. $4,000.00/month x 10% of time * 12months =$4,800.00.  \nFRINGE BENEFITS:  \nOutline various fringe benefits such as pension plans, health benefits, or other benefits offered to employees for which the project will be charged under the agreement.  \nNote: If an established NICRA includes a rate for Fringe Benefits, please ensure that you utilize and/or adjust the rate appropriately. If the Fringe Benefit rate is not included in the NICRA/your organization does not have a NICRA, please provide a copy of the company policy and/or rates (as a percentage) that are being charged per category of benefits.  \nTRAVEL:  \nAll project implementer organization and/or project employees’ travel must be identified via mode of travel, departure and arrival city, purpose, unit of measurement, and duration of trip. Also include a description of the purpose of the travel and how the travel relates to the project. Please note that the movement of project participants and supplies is a separate transportation line item.  \nFor example: 2 in-country trips via air transportation will be conducted to implement workshops and training sessions. Roundtrip airfare from Kinshasa to Goma for 2 employees is anticipated. Each trip will include 3 days of per diem per employee.  \nIn-country Airfare – 2 trips x 2 employees x $200 = $800  \nLodging – 2 trips x 2 employees x 3 days x $100/day = $1,200  \nPer diem – 2 trips x 2 employees x 3 days x $57 = $684  \nEQUIPMENT:  \nInclude a detailed listing of all non-expendable equipment anticipated to be purchased for program activities including justification.  \nSUPPLIES:  \nSpecifically describe general categories of supplies and their direct use for the project. General Office supplies include the following items: pens; pencils; notebooks; printer paper; ink cartridges; laptops; iPads, phones; etc. You should include in the “Supplies” section any item that has an individual unit cost of less than $5,000 USD or less or has a useable lifespan of one year or less.  \nFor example: Due to the opening of a new project office to support Sector “","cbCaicawfNDwGbwE","https://ap.wps.com/l/cbCaicawfNDwGbwE","pdf",179346,"English","# Summary\n## Budget table and cost categories\n## Budget narrative instructions\n### Personnel and fringe benefits\n### Travel, equipment, and supplies\n### Contractual and direct costs\n### Construction prohibition and indirect costs","[{\"question\":\"What should the budget narrative include for each cost category?\",\"answer\":\"It must briefly explain each line item and justify how the costs in that category are derived, including any calculations or estimation basis.\"},{\"question\":\"How do you justify personnel costs in the narrative?\",\"answer\":\"Identify each position and describe how it supports the project, including the estimated level of effort/percentage of time and the assignment period; consultants and contractors belong under “Contractual,” not “Personnel.”\"},{\"question\":\"What travel details are required for project travel costs?\",\"answer\":\"Travel must be described by mode of travel, departure and arrival city, purpose, unit of measurement, and trip duration, and it should explain how the travel relates to project activities.\"}]","Budget Narrative Template - USG Cost Breakdown Instructions | PDF"]