[{"data":1,"prerenderedAt":-1},["ShallowReactive",2],{"detail-sidebar-cat-1-en-105":3,"doc-seo-170508-105":53,"doc-detail-170508-en":126},{"code":4,"msg":5,"data":6},0,"success",[7,14,19,24,29,34,39,44,49],{"id":8,"doc_module":9,"doc_module_name":10,"category_name":11,"show_sort_weight":12,"slug":13},11,1,"Template","Presentations",90,"presentations",{"id":15,"doc_module":9,"doc_module_name":10,"category_name":16,"show_sort_weight":17,"slug":18},12,"Resumes",80,"resumes",{"id":20,"doc_module":9,"doc_module_name":10,"category_name":21,"show_sort_weight":22,"slug":23},14,"Invoices",70,"invoices",{"id":25,"doc_module":9,"doc_module_name":10,"category_name":26,"show_sort_weight":27,"slug":28},15,"Posters",60,"posters",{"id":30,"doc_module":9,"doc_module_name":10,"category_name":31,"show_sort_weight":32,"slug":33},16,"Social Media",50,"social-media",{"id":35,"doc_module":9,"doc_module_name":10,"category_name":36,"show_sort_weight":37,"slug":38},17,"Forms",40,"forms",{"id":40,"doc_module":9,"doc_module_name":10,"category_name":41,"show_sort_weight":42,"slug":43},18,"Letters",30,"letters",{"id":45,"doc_module":9,"doc_module_name":10,"category_name":46,"show_sort_weight":47,"slug":48},21,"Paper Templates",5,"papers-templates",{"id":50,"doc_module":9,"doc_module_name":10,"category_name":51,"show_sort_weight":4,"slug":52},158,"General","general-158",{"code":4,"msg":54,"data":55},"ok",{"site_id":56,"language":57,"slug":58,"title":59,"keywords":60,"description":61,"schema_data":62,"social_meta":119,"head_meta":121,"extra_data":123,"updated_unix":125},105,"en","budget-controls-and-modifications-property-management-procurement-and-contract-administration","Budget Controls and Modifications - Property Management - Procurement and Contract Administration","","Budget Controls and Modifications, Property Management, and Procurement and Contract Administration guidance for a WDA covering WIOA-funded program years. It specifies board approval documentation for the July 1, 2022–June 30, 2023 budget, monitoring of actual versus budgeted costs, the systems and triggers needed for budget modifications, and planning inclusion checks for bonuses and raises. It also details real property, insurance, equipment capitalization and record requirements, rental/leasing review comparisons, intangible asset compliance, and procurement standards emphasizing full and open competition and cost/price analysis for defined procurements.",{"@graph":63,"@context":118},[64,80,101],{"@type":65,"itemListElement":66},"BreadcrumbList",[67,71,74,77],{"item":68,"name":69,"@type":70,"position":9},"https://docshare.wps.com","Home","ListItem",{"item":72,"name":10,"@type":70,"position":73},"https://docshare.wps.com/template/",2,{"item":75,"name":11,"@type":70,"position":76},"https://docshare.wps.com/template/presentations/",3,{"item":78,"name":59,"@type":70,"position":79},"https://docshare.wps.com/template/budget-controls-and-modifications-property-management-procurement-and-contract-administration/170508/",4,{"url":78,"name":59,"@type":81,"image":82,"author":87,"headline":59,"publisher":90,"fileFormat":93,"inLanguage":57,"description":61,"dateModified":94,"datePublished":95,"encodingFormat":93,"isAccessibleForFree":96,"interactionStatistic":97},"DigitalDocument",{"url":83,"@type":84,"width":85,"height":86},"https://docshare.wps.com/thumbnails/budget-controls-and-modifications-property-management-procurement-and-contract-administration/170508.png","ImageObject",442,249,{"name":88,"@type":89},"Aurelia","Person",{"url":68,"name":91,"@type":92},"DocShare","Organization","application/vnd.openxmlformats-officedocument.wordprocessingml.document","2026-10-22","2026-09-01",true,{"@type":98,"interactionType":99,"userInteractionCount":25},"InteractionCounter",{"@type":100},"ViewAction",{"@type":102,"mainEntity":103},"FAQPage",[104,110,114],{"name":105,"@type":106,"acceptedAnswer":107},"What documentation is required for WDA board approval of the budget for July 1, 2022–June 30, 2023?","Question",{"text":108,"@type":109},"Minutes documenting WDA Board approval are required. If CLEO is on the WDA Board, no further action is needed; otherwise the budget must also be approved by CLEO.","Answer",{"name":111,"@type":106,"acceptedAnswer":112},"What systems and practices ensure the program stays within budget for WIOA grants?",{"text":113,"@type":109},"Staff should compare actual costs to budgeted costs on a recurring basis, and the accounting system must allow comparison of expenditures with budget amounts for WIOA grants. Budget-to-actuals should be presented to the WDA Board frequently.",{"name":115,"@type":106,"acceptedAnswer":116},"What records and procedures are required for equipment purchased with WIOA grant funds?",{"text":117,"@type":109},"Prior approval must be obtained for acquisition or disposition, and the WDA must maintain equipment records with required data elements (including description, serial number, acquisition cost/date, federal participation, titleholder, current use/condition/location, disposition info, FAIN, and sales price/date). A physical inventory must be reconciled with property records at least once every two years.","https://schema.org",{"og:url":78,"og:type":120,"og:title":59,"og:site_name":91,"og:description":61},"article",{"robots":122,"canonical":78},"index,follow",{"doc_id":124,"site_id":56},170508,1788272464,{"code":4,"msg":5,"data":127},{"doc_id":124,"user_id":128,"nickname":88,"user_avatar":129,"doc_module":9,"category_id":8,"category_name":11,"doc_title":59,"doc_description":61,"doc_content":130,"file_id":131,"file_url":132,"file_type":133,"file_size":134,"view_count":25,"is_deleted":4,"is_public":9,"is_downloadable":9,"audit_status":9,"page_count":45,"language":135,"language_code":57,"site_id":56,"html_lang":57,"table_of_contents":136,"faqs":137,"seo_title":138,"seo_description":61,"update_tm":125,"read_time":139},1099514068365,"https://ap-avatar.wpscdn.com/avatar/10000253d8d9f28188e?_k=1776742907772140068","1. BUDGET\nBUDGET CONTROLS AND MODIFICATIONS\n[29 CFR 97.20(b)(4), 29 CFR 95.21(b)(4), 2 CFR 200.302(b)(5), 2 CFR 200.308, WIOA Section 107 (b)(12)]\nHas the budget been approved by the WDA Board of Directors for July 1, 2022-June 30, 2023?\nObtain minutes documenting WDA Board approval.\nIf CLEO is on the WDA Board, then no further action.\nHas the budget been approved by the CLEO?\nIs the budget developed per Program Year per WIOA funding stream (DLW, Adult, Youth, Admin)?\nHow often does the staff compare actual costs to budgeted costs to ensure that the program operates within the budget?\nHow often are the budget to actuals presented to the WDA Board?\nDoes the Accounting System allow comparison of expenditures with budget amounts for WIOA grants?\nIs the WDA utilizing its accounting system for comparison of expenditures with budget amounts?\nWhat condition(s) trigger a budget modification?\nWere there any budget modifications to the PY22 budget?\nIf so, review all WDA Board meeting minutes approving the budget modifications.\nAre bonuses and raises included in the budget planning?\n2. PROPERTY MANAGEMENT\nREAL PROPERTY\n[2 CFR 200.311, 20 CFR 683.240, 20 CFR 688.550]\n(None of the WDAs currently own Real Property, questions provided for WDA reference)\nDoes the WDA have policies and procedures in place for acquiring, managing, and disposing of real property purchased with WIOA grant funds?\nFor any real property that was purchased with WIOA grant funds, was prior approval received prior to the acquisition or disposition of that property?\nIf the building is fully depreciated, only operations and maintenance cost charges are allowed.\nINSURANCE COVERAGE\n[2 CFR 200.310]\nDoes the WDA have minimum insurance coverage for equipment acquired with WIOA grant funds?\nDoes the WDA have an active Director's and Officer's liability insurance policy?\nEQUIPMENT\n*Equipment is defined as asset purchases in excess of $5,000\n[2 CFR 200.313, 2 CFR 200.436]\nFor equipment that was purchased with WIOA grant funds, was prior approval received prior to the acquisition or disposition of that equipment?\nDoes the WDA have policies and procedures governing the acquisition, management, and disposition of equipment?\nAre equipment records maintained with the required data elements?\nDescription of equipment;\nSerial number;\nAcquisition cost and date;\nPercentage of Federal participation in the purchase;\nTitleholder;\nCurrent use, condition, and location;\nDisposition information;\nFederal Award Identification Number (FAIN);\nSales price and date of disposition.\nIs a physical inventory of the equipment conducted and is it reconciled with the property records at least once every two years?\nIf equipment was purchased or leased, did the WDA make a determination of the best option (leased or purchased)?\nWas a cost and/or price analysis performed to determine if the WDA selected the best option?\nIf equipment is depreciated, is straight-line depreciation method used?\nDid charges for depreciation end when the equipment is fully depreciated?\nIs the life expectancy of WIOA equipment reasonably determined? $5,000 capitalization level\nDoes the WDA have a system in place for disposition of equipment?\nWas any equipment disposed of during the review period?\nRENTAL OR LEASING COSTS FOR PROPERTY\n[2 CFR 200.465]\nReview the lease to determine:\nDo the agreements have a schedule of payments?\nIs it signed by a grant signatory that is authorized to sign on behalf of the WDA?\nIs the lease current?\nDid the WDA sell property that was purchased with non-Federal funds and lease it back using grant funds up to the amount that would have been allowed had the WDA continued to own the property?\nNote:  WDA is allowed to charge the lesser of the two to the federal grant: What dep would have been had you still owned the building + maintenance + tax + insurance vs. Lease Cost now.\nAre rental agreements reviewed periodically to determine if circumstances have changed and other options are available?\nDoes the WDA have ","cbCaic8NAFfLbBK0","https://ap.wps.com/l/cbCaic8NAFfLbBK0","docx",237589,"English","# Budget Controls and Modifications\n## Budget approval and monitoring\n## Budget modifications and planning checks\n# Property Management\n## Real property and insurance coverage\n## Equipment and rental/leasing costs\n## Intangible assets\n# Procurement and Contract Administration\n## Procurement standards and competition requirements","[{\"question\":\"What documentation is required for WDA board approval of the budget for July 1, 2022–June 30, 2023?\",\"answer\":\"Minutes documenting WDA Board approval are required. If CLEO is on the WDA Board, no further action is needed; otherwise the budget must also be approved by CLEO.\"},{\"question\":\"What systems and practices ensure the program stays within budget for WIOA grants?\",\"answer\":\"Staff should compare actual costs to budgeted costs on a recurring basis, and the accounting system must allow comparison of expenditures with budget amounts for WIOA grants. Budget-to-actuals should be presented to the WDA Board frequently.\"},{\"question\":\"What records and procedures are required for equipment purchased with WIOA grant funds?\",\"answer\":\"Prior approval must be obtained for acquisition or disposition, and the WDA must maintain equipment records with required data elements (including description, serial number, acquisition cost/date, federal participation, titleholder, current use/condition/location, disposition info, FAIN, and sales price/date). A physical inventory must be reconciled with property records at least once every two years.\"}]","Budget Controls and Modifications - Property Management - Procurement and Contract Administration | DOCX",7]