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It specifies two core reimbursement requirements: evidence of costs incurred with substantiating work products such as invoices, and proof of subrecipient payment via ACH details, processed checks, or bank statements plus vendor receipts. The guide also maps required deliverables and templates to milestone categories, including engineering, permitting/make-ready, and construction/inspection submissions in the required file formats.",{"@graph":63,"@context":119},[64,80,102],{"@type":65,"itemListElement":66},"BreadcrumbList",[67,71,74,77],{"item":68,"name":69,"@type":70,"position":9},"https://docshare.wps.com","Home","ListItem",{"item":72,"name":10,"@type":70,"position":73},"https://docshare.wps.com/template/",2,{"item":75,"name":21,"@type":70,"position":76},"https://docshare.wps.com/template/invoices/",3,{"item":78,"name":59,"@type":70,"position":79},"https://docshare.wps.com/template/broadband-deployment-program-reimbursement-request-materials-user-guide/243773/",4,{"url":78,"name":59,"@type":81,"image":82,"author":87,"headline":59,"publisher":90,"fileFormat":93,"inLanguage":57,"description":61,"dateModified":94,"datePublished":95,"encodingFormat":93,"isAccessibleForFree":96,"interactionStatistic":97},"DigitalDocument",{"url":83,"@type":84,"width":85,"height":86},"https://docshare.wps.com/thumbnails/broadband-deployment-program-reimbursement-request-materials-user-guide/243773.png","ImageObject",442,249,{"name":88,"@type":89},"Oliver","Person",{"url":68,"name":91,"@type":92},"DocShare","Organization","application/pdf","2026-10-16","2026-09-12",true,{"@type":98,"interactionType":99,"userInteractionCount":101},"InteractionCounter",{"@type":100},"ViewAction",6,{"@type":103,"mainEntity":104},"FAQPage",[105,111,115],{"name":106,"@type":107,"acceptedAnswer":108},"What are the two primary requirements to receive reimbursement?","Question",{"text":109,"@type":110},"Reimbursement requires (1) a basis of cost incurred by the subrecipient, including evidence of the work resulting from the cost and invoices, and (2) proof of the subrecipient’s payment of that expense, supported by ACH details or processed check information plus a vendor receipt.","Answer",{"name":112,"@type":107,"acceptedAnswer":113},"What documentation can be used to prove payment of an expense?",{"text":114,"@type":110},"Acceptable proof includes ACH details, a copy of a processed check (both sides), or a bank statement showing payment of the check along with the original check made out to the vendor, together with a vendor receipt indicating payment.",{"name":116,"@type":107,"acceptedAnswer":117},"What is the purpose of the Bill of Materials (BOM) in the reimbursement process?",{"text":118,"@type":110},"The BOM is developed and submitted for the Design Review Call to demonstrate that the subrecipient identified the correct material types and quantities. Material descriptions and quantities must match later materials milestone reimbursement submissions and align with the project route file and detailed engineering plans.","https://schema.org",{"og:url":78,"og:type":121,"og:title":59,"og:site_name":91,"og:description":61},"article",{"robots":123,"canonical":78},"index,follow",{"doc_id":125,"site_id":56},243773,1790722442,{"code":4,"msg":5,"data":128},{"doc_id":125,"user_id":129,"nickname":88,"user_avatar":130,"doc_module":9,"category_id":20,"category_name":21,"doc_title":59,"doc_description":61,"doc_content":131,"file_id":132,"file_url":133,"file_type":134,"file_size":135,"view_count":101,"is_deleted":4,"is_public":9,"is_downloadable":9,"audit_status":9,"page_count":20,"language":136,"language_code":57,"site_id":56,"html_lang":57,"table_of_contents":137,"faqs":138,"seo_title":139,"seo_description":61,"update_tm":140,"read_time":47},8796095461610,"https://ap-avatar.wpscdn.com/davatar_276721f389ce27ea32af1340a28f341c","Broadband Deployment Program: Reimbursement Request Materials User Guide  \nMay 2026  \nPurpose of this Document  \nThis reference document provides details regarding the specific requirements of technical materials requested for the purposes of the Oregon Broadband Deployment Program’s monitoring process. OBO reserves the right to request additional documentation as required to validate submitted documentation.  \nPlease consult Disbursement Milestone Column in Appendix 2 of your contract for the basic requirements that must be fulfilledtobe reimbursed for expenses incurred while completing a milestone. With the exception of the Materials Milestone, for which subrecipients can seek reimbursement based on costs incurred, all milestones are performance-based. What follows is a high-level summary of which deliverables and templates described in this document are associated with which milestones:  \nIn order tobe reimbursed, there are two primary requirements. All additional templates and documents requested contribute to fulfilling and contextualizing those requirements.  \n1) Basis of cost incurred by subrecipient  \na. Demonstration of the work resulting from the cost  \nb. Invoices  \n2) Proof of subrecipient’s payment of that expense  \na. ACH details, OR copy of processed check (both sides), OR bank statement showing payment of check along with the original check made out to the vendor  \nb. Receipt from vendor indicating payment  \n3) Documentation of Milestone activity satisfaction in required file format  \na. Template(s) and documentation described in this guide  \nContents  \nPurpose of this Document..................................................................................................................................... 1  \nMilestone Requirements Summary .................................................................................................................3  \nBill of Materials (BOM)........................................................................................................................................... 4  \nMilestone Itemization Template ....................................................................................................................... 6  \nDetailed EngineeringPlansSubmission Requirements .............................................................................8  \nProject Route File /As-Built Submission Requirements............................................................................. 9  \nBDP Location List Template ............................................................................................................................... 11  \nCertification of Service Availability............................................................................................................... 11  \nGantt Chart Submission Requirements .........................................................................................................12  \nPermitting Summary Template.......................................................................................................................13  \nMilestone Requirements Summary  \nEngineering/Project Management  \n(“Recipient shall complete Project construction design and engineering plans that will serve all the Project Service Locations.” -BDP Agreement, Appendix 2)  \n• Construction Design & Engineering Plan (shapefile or  \n• Project Route File (shapefile)  \n• Gantt chart ( .pdf)  \n• Environmental Checklist (AmpliFund fillable form)  \no There is no need to update and resubmit this form unless there have been changes since the original submission.  \n• Bill of Materials Template ( .xlsx template)  \n• Permitting Summary Template ( .xlsx template)  \n• Milestone Itemization Template ( .xlsx template)  \nROW/Permitting & Make Ready  \n(“Recipient shall obtain all permits and approvals; obtain all property interests (e.g. easements, rights of ways, etc.); and make all related notifications, declarations, filings, registrations, etc. necessary fo","cbCaitjoy4TTbPKS","https://ap.wps.com/l/cbCaitjoy4TTbPKS","pdf",329368,"English","# Purpose of this Document\n# Milestone Requirements Summary\n## Engineering/Project Management\n## ROW/Permitting & Make Ready\n## Materials & Equipment\n## Construction/Inspection\n# Bill of Materials (BOM)\n## Included in Milestones","[{\"question\":\"What are the two primary requirements to receive reimbursement?\",\"answer\":\"Reimbursement requires (1) a basis of cost incurred by the subrecipient, including evidence of the work resulting from the cost and invoices, and (2) proof of the subrecipient’s payment of that expense, supported by ACH details or processed check information plus a vendor receipt.\"},{\"question\":\"What documentation can be used to prove payment of an expense?\",\"answer\":\"Acceptable proof includes ACH details, a copy of a processed check (both sides), or a bank statement showing payment of the check along with the original check made out to the vendor, together with a vendor receipt indicating payment.\"},{\"question\":\"What is the purpose of the Bill of Materials (BOM) in the reimbursement process?\",\"answer\":\"The BOM is developed and submitted for the Design Review Call to demonstrate that the subrecipient identified the correct material types and quantities. Material descriptions and quantities must match later materials milestone reimbursement submissions and align with the project route file and detailed engineering plans.\"}]","Broadband Deployment Program - Reimbursement Request Materials User Guide | PDF",1789208231]