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Salary commensurate with experience.  \nThe Bookkeeper is responsible for maintaining accurate and up-to-date financial records for the Albany Institute of History & Art. This role oversees daily bookkeeping functions, supports payroll and accounts management, assists with budgeting and audits, and ensures compliance with nonprofit financial standards. The Bookkeeper will collaborate closely with the Executive Director and interact regularly with staff, vendors, auditors, and community partners.  \nFinancial Recording & Reporting Responsibilities  \n• Accurately record all financial transactions—including income, expenses, receipts, and disbursements—using the museum’s accounting software.  \n• Maintain and reconcile the general ledger, correcting discrepancies in a timely manner.  \n• Prepare monthly, quarterly, and annual financial statements for senior leadership, the Board of Trustees, and grant funders.  \n• Assist in the preparation of financial data for grant reporting and proposals.  \nPayroll & Accounts Management Responsibilities  \n• Process payroll, calculate wages, manage deductions, and ensure timely and accurate disbursement of payments.  \n• Manage accounts payable and receivable, including processing vendor invoices, issuing payments, deposits, monitoring receivables, and maintaining strong vendor relationships.  \n• Track overdue accounts and communicate status updates to relevant staff.  \nReconciliation, Budgeting, and Compliance Responsibilities  \n• Perform monthly bank reconciliations and identify discrepancies between internal records and bank statements.  \n• Assist in monitoring organizational budgets, identifying variances, and recommending adjustments as needed.  \n• Support internal and external audits, ensuring records are complete, accurate, and audit-ready.  \n• Collaborate with accountants on tax preparation and filing in accordance with federal and state nonprofit regulations.  \n• Monitor expenses and recommend cost-saving measures where appropriate.  \nRequired Qualifications  \n• High school diploma or equivalent; associate degree in accounting, finance, or related field preferred.  \n• 2–4 years of experience in bookkeeping; 1–3 years with associate degree.  \n• Demonstrated proficiency with accounting software (e. g., QuickBooks) .  \n• Strong understanding of bookkeeping principles and nonprofit finance practices.  \n• Advanced Microsoft Excel skills (formulas, pivot tables) .  \n• Ability to manage multiple financial tasks and deadlines.  \n• Exceptional attention to detail, organizational ability, and accuracy.  \n• Strong analytical skills and the ability to identify inconsistencies in financial records.  \n• Effective communication and interpersonal skills, including professional interaction with vendors, auditors, and staff.  \nPreferred Qualifications  \n• Bookkeeping certification (e. g., CPB, AAT) or equivalent training.  \n• Experience in a nonprofit, museum, or arts organization.  \n• Familiarity with cloud-based accounting platforms and ERP systems.  \nAbout the Albany Institute of History & Art  \nFounded in 1791, the Albany Institute of History & Art is New York’s oldest museum. With more than 25,000 objects in the collection and one million documents in the research library, its museum and library holdings form one of the most significant collections in the United States documenting the life and culture of the Hudson Valley region from the late seventeenth century to the present day. The broad scope of its collections includes paintings, sculptures, furniture and furnishings, prints, drawings and watercolors, antiquities, textiles and costumes, manuscripts, photographs, and more. Long-term ","cbCaimFbBeS5uKNZ","https://ap.wps.com/l/cbCaimFbBeS5uKNZ","pdf",87627,"English","# Responsibilities\n## Financial recording & reporting\n## Payroll & accounts management\n## Reconciliation, budgeting & compliance\n# Qualifications and working conditions\n## Required qualifications\n## Preferred qualifications\n## Working conditions and demands","[{\"question\":\"What are the Bookkeeper’s core responsibilities for financial records?\",\"answer\":\"The Bookkeeper maintains accurate financial records, records all transactions in the museum’s accounting software, reconciles the general ledger, and prepares monthly, quarterly, and annual financial statements for leadership and grant funders.\"},{\"question\":\"How does the role handle payroll and vendor payments?\",\"answer\":\"The Bookkeeper processes payroll, calculates wages, manages deductions, and ensures timely disbursement. 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